Fort Walton Beach Council agenda — 09-12-2006 ‎(workshop)‎ — reading text

aTYOFFORTWALTONBEACH City Council Workshop Agenda - September 12, 2006 - 5: 30 P.M. City Council Chambers 107 Miracle Strip Parkway, SE Fort Walton Beach, FL 32548 CALL TO ORDER PLEDGE OF ALLEGIANCE I WORKSHOp AGENDA 1. Discussion regarding attendances, excused/ unexcused absences, and accounting periods for absences for our Boards and Committees; possible reduction of number of Waters Edge Ad Hoc Committee. Council Member Pullen) ( See Backup). 2. Discussion regarding parliamentary procedures. ( Mayor Anderson) ( No Backup). 3. General Public (on items of City business). ADJOURN Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (FS286.0105). The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen at 850-833-9509 Spencer to make a request. For Hearing Impaired dial the City Hall TOO # 850- 833- 9925 or 1- 800-955-8771 ( TDD) or 1- 800-955- 8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service.  CITY COUNCIL WORKSHOP Se tember 12, 2006 Workshop Agenda Discussion re: attendances, excused/ unexcused absences, and accounting periods for absences for Boards/ Committees; possible reduction in number - Waters' Edge Ad Hoc Committee Council Member Pullen) WA- 1 Agenda Item Number: 1. Attendance - All Boards/ Committees except the Code Board are marked absence when they miss a meeting. 2. Excused/unexcused absences - Code Board has excused absences per State Statures. No other board has an excused absence. 3. Accounting periods for absences - The City Attorney authorized a count back of 12 months from date of absence. 4. Possible reduction of number on Waters Edge Ad Hoc Committee Waterfronts florida Partnership Committee) - The past two meetings have been cancelled due to no quorum - I believe the City Attorney will be requesting a reduction In membership at the next regular meeting. CHAPTER 2. 02. BOARDS & COMMITTEES, GENERAL Page 1 of2 CHAPTER 2.02. BOARDS & COMMITTEES, GENERAL Sec. 2. 02.01. Robert' s Rules of Order. All agencies, authorities, boards, commissions and committees established by the city shall operate under Robert' s Rules of Order in conducting their meetings. Sec. 2. 02. 02. Terms of Members. The appointment of any member of any city agency, authority, board, commission or committee shall be for a term of 48 months, which term shall commence at a time to be specified by council at the time of the appointment. The council may, from time to time, establish temporary committees appointed for a specific term. Terms of appointments to newly created city agencies, authorities, boards, commissions or committees may be staggered to provide for continuity. Any appointment for any vacancy on any city agency, authority, board, commission or committee shall fill the unexpired term of the appointment. Sec. 2.02.03. Term Limitations. The terms of members of the municipal planning board, community redevelopment agency and board of adjustment and code enforcement board shall be limited to not more than two successive four- year terms, or parts thereof consisting of two or more years of an unexpired term. The terms of members of the code enforcement board shall be limited to not more than two successive three- year terms, or parts thereof consisting of two or more years of an unexpired term. Sec. 2. 02.04. Dual Office Holding Prohibited. No person, excluding the mayor, council members and employees of the city, shall serve simultaneously member of more than one agency, authority, board, commission or committee of as a the city. Upon appointment of a person, subject to this limitation, to an agency, authority, board, commission or committee, such new appointment shall effect the termination of that member's term as a member of the agency, authority, board, commission or committee on which he previously served. Sec. 2.02.05. Vacancies. Vacancies on any agency, authority, board, commiSSion or committee shall occur when a member fails to attend three successive regular meetings or a total of four regular meetings or five special meetings within any 12- month period. It shall be the duty of the city clerk to report the lack of attendance to the council. The report of the city clerk, with a certificate of mailing notice to the absentee member, shall constitute evidence that the vacancy has occurred and shall be authorization for the council toappoint another member for the unexpired term. Sec. 2. 02.06. Notice of Misconduct; Action by Council. A majority of the members of any agency, authority, board, commission or committee may library4. http:// municode. comlmcc/ DocView/ 14222/ 1/ 15/ 18 9/ 612006 CHAPTER 2. 02. BOARDS & COMMITTEES, GENERAL Page 2 of2 report to the council any member of such agency, authority, board, commission or committee who has committed misconduct, indiscretion or other activities which deal with the competency or qualifications of any member of such agency, authority, board, commission or committee, or who, for health reasons, may be unable to continue to serve. Upon the receipt of such notice, the council, after notice to such member, may hold hearings to determine whether such conduct is sufficient to remove the member from the member's appointment. Should the council determine that the member has committed the conduct as specified or is unable, for health reasons, to continue service, it shall determine that a vacancy has occurred in such appointment. Sec. 2.02. 06. Information Required of Candidates for Appointment. Any candidate for appointment or reappointment to an agency, authority, board, commission or committee shall file with the city clerk his or her name, residence address, mailing address, occupation and any other pertinent information. The city clerk shall maintain a file of candidate applicant forms for future reference. library4. http:// municode. comlmcc/DocView/ 14222/ 1I15/18 9/ 6/ 2006 CHAPTER 2. 03. BEAUTIFICATION COMMITTEE Page 1 of 1 CHAPTER 2. 03. BEAUTIFICATION COMMITTEE Sec. 2. 03.01. Establishment; Membership. There is hereby established in and for the city a beautification committee. The beautification committee shall consist of seven members who shall be appointed by council. The terms of the members serving as of September 13, 1994, shall be unchanged hereby. The committee shall designate one of its members to be chairperson and vice- chairperson for each calendar year. Membership is not limited to residents. Sec. 2. 03.02. Duties. The duties of the beautification committee shall be to advise and recommend to council action to be taken in the following matters as they concern beautification factors: 1) overall appearance of the city; 2) long- range plans for beautification projects; 3) such other matters pertaining to the beautification of the city referred to the committee by the city council; 4) conduct awards program for residential and business beautification; and 5) encourage the planting and preservation of trees, shrubs, plants, flowers and other objects of ornamentation in the city. library4. http:// municode. com/mcc/ DocView/ 14222/ 1/ 15/ 19 9/ 6/ 2006 c~ Board of Adjustment FWB Code of Ordinances 2. 04.01- 2. 04. 09 CHAPTER 2. 04. BOARD OF ADJUSTMENT Page 1 of2 CHAPTER 2.04. BOARD OF ADJUSTMENT Sec. 2. 04. 01. Establishment; Membership. There is hereby established a board of adjustment consisting of seven members who shall be appointed by the council. A majority shall constitute a quorum for the transaction of business. Members of the board shall reside in the city, and their terms of office shall be four years or until their successors are appointed and qualified. The members shall be appointed for staggered terms. The board shall designate one of its members as chairperson for each calendar year. Sec. 2. 04.02. Authority. The board of adjustment shall have the following powers and duties: to establish its rules of conduct and procedure; to hear and decide appeals when it is alleged that there is error in an order, requirement, decision or determination made by an administrative official in the enforcement of the Land Development Code; to hear and decide such special exceptions as the board is specifically authorized to pass on under the terms of the Land Development Code; to decide such questions as are involved in the determination of when special exceptions should be granted; to grant special exceptions with appropriate conditions and safeguards; or to deny special exceptions when not in harmony with the purpose and intent of the Land Development Code; and to authorize, upon application, such variance from the terms of the Land Development Code as will not be contrary to the public interest when, owing to special conditions, a literal enforcement of the provisions of the Land Development Code would result in unnecessary andundue hardship. Sec. 2. 04.03. Criteria for Variances. The applicant for variances or special exceptions shall demonstrate the need for the same, and each application therefore shall contain statements of fact establishing all of the following: special conditions and circumstances exist which are peculiar to the land, structure or building involved and which are not applicable to other lands, structures or buildings in the same zoning district; the special conditions and circumstances do not result from the actions of the applicant; the variance granted is theminimum variance that will make possible the reasonable use of the land, building or structure; the grant of the variance will be in harmony with the general intent and purpose of the Land