Okaloosa County BOCC — September 2, 2014 — July15,2014 RegMeeting — reading text

July 15, 2014 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 8:37 a.m. at the Water & Sewer Administration Building in Fort Walton Beach. Members present were Charles K. Windes, Jr., Chairman; Nathan Boyles, Vice Chairman; Wayne Harris; Dave Parisot; and Don Amunds . Also present were Gary J. Stanford, Finance Director, Clerk's Office; Ernie Padgett, County Administrator; and Lynn Hoshihara, Acting County Attorney. PRESENTATIONS - EMPLOYEE SERVICE AWARDS Mr. Padgett presented service awards to the following employees: Felix Zullo------------ Ten Years (not present) John Schiefelbein------ Ten Years (not present) Jill Walker------------ Fifteen Years Bobby Johnson-~-~-~------ Twenty-five Years Lee Wooledge-----~------ Twenty-five Years Robert Sawyer---------- Twenty-five Years (not present) PUBLIC INFORMATION OFFICER UPDATE Mrs. Kathy Newby’s, Public Information Officer, update included information on the Department of Corrections implementation of a video visitation system, the 2014 Okaloosa County Status of Women Hall of Honor recipients, and a visit from Vietnam prisoner of war Colonel Pete Peterson. COUNTY ADMINISTRATOR'S UPDATE Mr. Padgett stated he will turn the time over to Mr. Stewart for an update on the Department of Juvenile Justice (DJJ) issue. Mr. Stewart reported an estimate has been received from DJJ on Okaloosa County’s contribution for juvenile detention. That total is $679,313 and was calculated using the currently proposed rule. He said there is going to be a challenge to this estimate and the manner it was calculated with 15-20 counties joining that challenge. He said he will need authorization for Okaloosa County to participate in this challenge. Mr. Stewart advised the Board that the Nabors, Giblin & Nickerson firm will make this procedural challenge without charge. He stated we want to make sure we are not waiving any rights. Mr. Boyles July 15, 2014 -1- Minute Book 71, Page 143 Okaloosa County Board of County Commissioners made motion, seconded by Mr. Amunds, to authorize Mr. Stewart to participate on behalf of Okaloosa County. 5 yeas. Mr. Stewart stated a second issue deals with the monthly estimate of $56,609.44 that DJJ is charging Okaloosa County. He explained they have determined what Okaloosa County should pay based on the decision of the Administrative Law Judge and the District Court of Appeals and that amount should be $17,953.10. Mr. Stewart recommended making a monthly payment of $17,953.10 and placing an adequate amount in reserves for the remainder. Mr. Boyles made motion, seconded by Mr. Amunds, to pay DJJ $17,953.10 per month and to authorize Mr. Stewart to convey to DJJ the county will be developing General Fund Reserves to cover the difference. 5 yeas. COMMISSIONER’ S MINUTE Mr. Parisot, Mr. Boyles, and Mr. Amunds stated they have nothing. Mr. Harris thanked everyone for being present today. Mr. Windes thanked Public Works Director John Hofstad and Airports Director Sunil Harman for organizing the Brooks Bridge Workshop. PUBLIC COMMENT RELATING TO THE CURRENT AGENDA No one came forward to speak. VISITOR - FLORIDA ASSOCIATION OF COUNTIES PRESENTATION TO SHERIFF Mr. Padgett reported the Florida Association of Counties (FAC) representative could not be present this morning. CONSENT AGENDA APPROVAL Mr. Windes stated Item #17 Tourist Development: request approval of payment in advance for 50% of first-year interactive floor plan software costs for the Emerald Coast Convention Center is being removed from the agenda. Mr. Harris made motion, seconded by Mr. Parisot, to approve Items #1 through #16 and Items #18 through #20: July 15, 2014 -2- Minute Book 71, Page 144 Okaloosa County Board of County Commissioners 1. Finance: Budget Resolutions and Transfers (a) (g) (k) July 15, Resolution amending FY 2014 Budget, General Fund {budget transfer from Tourist Development Fund for beach cleaning equipment) RESOLUTION NO. 14-110 (BA #111) Resolution amending FY 2014 Budget, General Fund (appropriations from Florida Department of Emergency Management for Homeland Security Grant for Issues 4, 28, 29 and 30) RESOLUTION NO. 14-111 (BA #112) Resolution amending FY 2014 Budget, General Fund (appropriations from Florida Department of Emergency Management for Homeland Security Grant) RESOLUTION NO. 14-112 (BA #113) Resolution amending FY 2014 Budget, General Fund (reimbursement from Florida Department of Revenue) RESOLUTION NO. 14-113 (BA #114) Resolution amending FY 2014 Budget, General Fund (Florida Department of Transportation Grant Amendment #6 for CTD Medicaid Non-emergency Transportation Program and subcontracted transportation provider) RESOLUTION NO. 14-114 (BA #115) Resolution amending FY 2014 Budget, Supervisor of Elections General Fund (Florida Department of State Federal Elections Activities Grant) RESOLUTION NO. 14-115 (BA #116) Resolution amending FY 2014 Budget, Tourist Development Fund (Florida Department of Environmental Protection grant for Okaloosa Island Dune walkovers) RESOLUTION NO. 14-116 (BA #117) Resolution amending FY 2014 Budget, Capital Outlay Construction Fund (appropriations from Smartronix for services of fiber optic project) RESOLUTION NO. 14-117 (BA #118) Resolution amending FY 2014 Budget, Airport Enterprise Fund (Florida Department of Transportation grant to overlay aircraft parking apron at Bob Sikes Airport) RESOLUTION NO. 14-118 (BA #119) Budget transfer: Airport Enterprise Fund, match for FDOT grant to overlay aircraft parking apron at Bob Sikes Airport, BT-14-42 Budget Transfer: Tourist Development Fund, local match for FDEP grant for Okaloosa Island dune walkovers, BT-14-43 2014 -3- Minute Book 71, Page 145 Okaloosa County Board of County Commissioners 10, il. 12. 13. 14. 15. 16. 18. (1) Budget Transfer: Tourist Development Fund, purchase of beach cleaning equipment by Public Works Parks Division, BT-14-44 {(m) Budget Transfer: Supervisor of Elections General Fund, match for FDOS federal elections activities grant, BT-14-45 BCC Records: Regular meeting minutes of June 3, 2014 County Administration: Approval to use GrantSolutions.gov system for RESTORE Act grant applications and management of funds and designation of submission and signature authorities Finance: Federally Funded Public Assistance Agreement Facilities Maintenance: Lord & Son Construction Change Order #1 for Sheriff's new building in Shalimar, add $306,703 to contract price Growth Management: Revised Disadvantaged Business Enterprise Program Objective/Policy Statement Growth Management: 2015 Defense Infrastructure Grant Application Sheriff: Law Enforcement Trust Fund (LETF) disbursement County Administration: Ratify execution of the State Grant to Library agreement ($86,635) Public Safety: Final payment request to Judge Ben Gordon, Jr. Family Visitation Center in the amount of $10,097 Public Safety: Direct payment for outstanding invoice to Airgas (May 2014 for $2,699.38) Purchasing: Authorization to enter into contract negotiations for dental insurance, life insurance, and long term disability insurance Public Works: Authorization to advertise for bids to administer construction contract for Grant Agreement No. S0697 for Tanglewood and Overbrook Stormwater Basin Improvement Public Works: Final payment to Main Street Construction Services in the amount of $9,086.28 for work associated with the 12°' Avenue Sidewalk Addition Project Public Works: Special Public Event Permit requested by Southern Events Management for 2014 Emerald Coast Fall Classic Volleyball Event; October 1-5, 2014 Public Works: Approval to purchase Class 1 Rip Rap from Southern Rock & Lime in the amount of $57,776.25 for the Gilmore Road Project and to transfer funding from Account #3202-553038 Materials-Millings to Account #3202-563162 Gilmore Road Tourist Development: Approval to expend an amount not to exceed $15,000 from Promotional Reserve for a 30-minute July 15, 2014 -4- Minute Book 71, Page 146 Okaloosa County Board of County Commissioners sport fishing television episode, online video production, and print and online editorial 19. Tourist Development: Approve payment in the amount of $5,000 to Small Market Meetings Conference for Breakfast Day 2 Sponsorship 20. Tourist Development: Approve expenditure of $6,200 from Promotional Reserve for production of a fishing show television pilot 5 yeas. TOURIST DEVELOPMENT -~ INITIAL ASSESSMENT RESOLUTION FOR FY 2015 FOR BEACH RESTORATION MSBU Mr. Ed Schroeder, Tourist Development Department (TDD) Director, stated this first item is basically an annual housekeeping item regarding the Beach Restoration MSBU. He requested approval of the Initial Assessment Resolution for the Destin Subarea of the Okaloosa County Beach Restoration Projection Municipal Services Benefit Unit (MSBU). Mr. Boyles made motion, seconded by Mr. Harris, to adopt the resolution as presented. 5 yeas. RESOLUTION NO. 14-119 Mr. Schroeder also requested authorization to advertise for public hearing to consider adoption of the Final Assessment Resolution at the August 19, 2014 meeting. Mr. Parisot made motion, seconded by Mr. Boyles, to approve advertising for the public hearing. 5 yeas. TOURIST DEVELOPMENT - APPOINTMENT TO TOURIST DEVELOPMENT COUNCIL Mr. Schroeder stated the Tourist Development Council (TDC) did recommend the appointment of Martin Owen to fill the vacant Lodging Industry Owner/Operator seat on the TDC. Mr. Amunds made motion, seconded by Mr. Harris, to adopt a resolution appointing Martin Owen to the vacant TDC position. 5 yeas. RESOLUTION NO. 14-120 PUBLIC WORKS - SPECIAL EVENT PERMIT AND REQUEST TO WAIVE FEES, EMERALD COAST PROFESSIONAL FIREFIGHTERS COUNCIL FUNDRAISING EVENT Mr. John Hofstad, Public Works Director, stated he has received a request from the Emerald Coast Professional Firefighters Council for approval of a special event permit for a charitable fund raising event on Okaloosa Island at the Boardwalk. The event is called the “Emerald Coast Bar Wars” and is scheduled July 15, 2014 -5- Minute Book 71, Page 147 Okaloosa County Board of County Commissioners for September 28, 2014. The funds raised at the event will be used to help a four-year old boy who was burned. The requesters also asked for a waiver of the fees. Mr. Hofstad stated Board policy has been to only waive fees for non-profits. He said perhaps a policy on permit fee waivers should be formally established in the future. Mr. Boyles made motion, seconded by Mr. Amunds, to approve the permit and to waive fees for this event. 5 yeas. PUBLIC HEARING - LPA 02-14 ADDING NEW POLICY 10.20 ESTABLISHING THE MID-BAY REGIONAL ACTIVITY CENTER AS AN OVERLAY TO THE FLUM (9:00 a.m.) Mr. Stanford read the advertised legal notice for public hearing to consider an amendment to the Comprehensive Plan (Ordinance No. 90-1, as amended) Future Land Use Element by adding new Policy 10.20 relating to the establishing of the Mid-Bay Regional Activity Center as an overlay to the Future Land Use Map (FLUM). Upon inguiry by Mr. Harris about beginning the hearing three or four minutes early, Ms. Hoshihara replied this is a preliminary discussion and no action will be taken until after 9:00 a.m. Mr. Elliot Kampert, Growth Management Director, termed this a housekeeping matter. He provided the background and history of the Mid-Bay Regional Activity Center (RAC). This RAC was approved by the Board on September 12, 2000 and consists of 187.1 acres. Per department’s agenda request; however, Mr. Kampert stated there are 209.8 acres in the overlay. On February 18, 2014, the Board approved a boundary change (Ordinance No. 14-06). Pursuant to that action, a follow up text amendment is required to show the location on the FLUM. The proposed language of Policy 10.20 states: Policy 10.20 The Mid-Bay Regional Activity Center (Mid-Bay RAC) shall be illustrated as an overlay