Okaloosa County School Board — Regular Meeting, January 27, 2025 — reading text

Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $50,000: Apple Store for Education Institution, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,489.00 Budgeted : Yes Budget Source : General Fund, Project 5068 CAPE- Information Technology Recommended Action : Motion to approve the purchase of computer hardware from Apple Store for Education Institution in the amount of $50,489.00. Public Content Request approval to purchase computer hardware from Apple Store for Education Institution in the amount of $50,489.00. The purchase is made through PEPPM 2023 Contract #535802 and funds will be paid from General, Project 5068 CAPE-Information Technology. A copy of the quote is attached. For additional information, please contact Jennifer Beasley, Program Director, Career & Technical Education, at (850) 833-5858. File Attachments Apple Quote.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.13 Requesting permission to raise funds for a Self-Help Project to build a Softball Batting and Pitching Cage at Davidson Middle School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Fiscal Impact : Yes Dollar Amount : $31,000.00 Budgeted : No Budget Source : Self-Help Fundraising Recommended Action : Motion to approve the request to raise funds for a Self-Help Project to build Softball Batting and Pitching Cage at Davidson Middle School. Public Content Davidson Middle School is seeking School Board approval to raise funds for a Self-Help Project to build a batting and pitching cage for the softball team. The estimated construction cost is $31,000. See attachments for additional information. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Proposal Davidson Middle School.pdf (196 KB) 01 - ELEV.pdf (117 KB) 02 - FLPL.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.14 Quarterly School Safety Compliance Report, in accordance with Rule 6a-1.0018(4)(f), F.A.C., presented by Danny Dean, Program Director, Safety, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Fiscal Impact : No Recommended Action : Motion to approve the Quarterly School Safety Compliance Report. Public Content In accordance with Rule 6a-1.0018(4)(f), F.A.C., at least quarterly, the School Safety Specialist must report to the Superintendent and the Board any noncompliance by the District with laws or rules regarding school safety. Records, information, photographs, audio and visual presentations, schematic diagrams, surveys, recommendations, or consultations or portions thereof relating directly to the physical security or fire-safety systems of the facility or revealing security or fire-safety systems held by an agency is confidential and exempt from release as a public record pursuant to § 119.071(3), Florida Statutes. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.15 Contract between The School Board of Okaloosa County, Florida, and TelaForce, LLC, for RFP 24-03 Information Technology Seat Management Outsourcing, presented by Eric Mitchell, Director of MIS and IT, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Fiscal Impact : Yes Dollar Amount : $9,400,000.00 Budgeted : Yes  Budget Source : Capital, General Fund, & School Food Service Recommended Action : Motion to approve the IT Seat Management Outsourcing Agreement between The School Board of Okaloosa County, Florida, and TelaForce, LLC, to provide information technology seat management products and services, effective February 1, 2025, through January 31, 2030. Public Content The School Board issued RFP 24-03 for Information Technology Seat Management services. On October 28, 2024, the Board approved the committee’s recommendation to negotiate with the highest ranked respondent – TeleForce, LLC. Extensive negotiations and discussions resulted in TelaForce, LLC, providing information technology seat management products and services described in this Agreement. For 20 years, the Okaloosa County School District has been an example of technology management provided using a Seat Management contract. This contract will continue the program that schools depend on to provide their computing needs. This comprehensive contract covers hardware, essential software, network, management, security, and other technological needs of all our schools and District offices. While most of the changes from the previous contract are minor adjustments, there are two more significant changes. 1) Clear Touch support is now included in the contract. Support includes set up, installation, and maintenance. Help desk support will troubleshoot any problems teachers may have. 2) Mobile Learning will be a part of the Seat Management contract in the same way all other computer devices are managed. There are many benefits to this transition, but significantly it puts all IT support for hardware devices in one place. This contract is a big step forward in how the District manages technology. The initial term of this Agreement shall be February 1, 2025, through January 31, 2030. This Agreement may be renewed one (1) time for up to five (5) years upon written notice to TelaForce, LLC, at least 180 days prior to the end of the Initial Term of the Agreement. Please contact Eric Mitchell for additional information, 689-7153. File Attachments OCSD IT Seat Management Outsourcing Contract 2025_Final.pdf (685 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as