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HDR AMENDMENT — extracted reading text
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RENEWAL AND AMENDMENT TO CONTRACT C14-2078-PW
HDR ENGINEERING, INC.
This Renewal and 13" Amendment made and entered into this day of
, 2016, hereby renews and amends contract C14-2078-PW, dated 10/03/13, by
and between Okaloosa County, Florida, (hereinafter the “County”) and HDR ENGINEERING,
INC. (hereinafter the “Contractor”).
WHEREAS, on 10/03/13, the County and Contractor entered into a contract, C14-2078-
PW, which provides ENGINEERING CONSULTANT SERVICES; and
WHEREAS, the initial term of C14-2078-PW shall expire on 09/30/16, however the
contract provides for up to THREE | YEAR renewals; and
WHEREAS, the parties desire to amend the Contract to include language in the Contract
pertaining to Public Records as has recently been amended by the Florida Legislature in the 2016
Laws of Florida chapter 20.
NOW THEREFORE, in consideiation of the mutual covenants herein and other good and
valuable consideration, the parties hereby agree to renew and amend C14-2078-PW as follows:
L. Cl14-2078-PW is hereby renewed for an additional term. The contract renewal period
shall begin 10/01/16 and will expire 09/30/17.
2. Cl14-2078-PW is hereby amended to include the following additional provision:
Public Records
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT OKALOOSA COUNTY RISK MANAGEMENT
DEPARTMENT 5479 OLD BETHEL ROAD CRESTVIEW, FL 32536
PHONE: (850) 689-5977 riskinfo @ co.okaloosa.fl.us.
Contractor must comply with the public records laws, Florida Statute chapter 119,
specifically Contractor must:
a. Keep and maintain public records required by the County to perform the service.
b. Upon request from the County’s custodian of public records, provide the County with a
copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in chapter 119 Florid
Statutes or as otherwise provided by law.
c. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the
d.
duration of the contract term and following completion of the contract if the contractor
does not transfer the records to the County.
Upon completion of the contract, transfer, at no cost, to the County all public records in
possession of the contractor or keep and maintain public records required by the County
to perform the service. If the contractor transfers all public records to the public agency
upon completion of the contract, the contractor shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements.
It the contractor keeps and maintains public records upon completion of the contract, the
contractor shall meet all applicable requirements for retaining the public records. All
records stored electronically must be provided to the public agency, upon the request
from the public agency’s custodian of public records, in a format that is compatible with
the information technology systems of the public agency.
3. All other provisions of the Contract shall remain in full force and effect through the
duration of the renewal.
IN WITNESS WHEREOF, the parties hereto have executed this renewal and amendment as
of the day and year first written.
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OKALOOSA COUNTY, FLORIDA
Charles K. Windes, Jr., Chairman
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ATTEST:
J.D. Peacock, Il, Clerk of Courts
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