Okaloosa County BOCC — October 22, 2015 — Agenda Packet — reading text

T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534607 CS−LAWN SERVICE 13/15 10/08/15 21 1600457 20501188 TRUGREEN COMPANI 54.00 .00 ECCC 13/15 10/08/15 21 1600457 20501188 TRUGREEN COMPANI 58.00 .00 ECCC 13/15 10/08/15 21 1600457 20501188 TRUGREEN COMPANI 82.08 .00 ECCC 13/15 10/08/15 21 1600457 20501188 TRUGREEN COMPANI 1,120.00 .00 ECCC TOTAL CS−LAWN SERVICE .00 1,314.08 .00 534756 CS−LINEN SERVICE 13/15 10/08/15 21 1600352 20302163 ARAMARK SPORTS & 247.50 .00 LINEN 9/10/15 TOTAL CS−LINEN SERVICE .00 247.50 .00 541010 COMMUNICATIONS SERVICE 13/15 10/08/15 21 1600382 002790 COX COMMUNICATIO 66.09 .00 9/22−10/21/15 ECCC TOTAL COMMUNICATIONS SERVICE .00 66.09 .00 549122 BANK CHARGES 13/15 10/07/15 19 BK CHGS 182.53 518059424342749 13/15 10/07/15 19 CC AMEX 47.04 4092254622 TOTAL BANK CHARGES .00 229.57 .00 549520 ADMINISTRATIVE CHARGES 13/15 10/07/15 19 TDCSPLIT 12,054.33 REALLOCATE AUG 2015 TAX TOTAL ADMINISTRATIVE CHARGES .00 12,054.33 .00 562790 OTHER CONSTRUCTION 13/15 10/08/15 21 1600399 014055 FLORIDIAN CONSTR 48,491.50 .00 WELCOME CENTER TOTAL OTHER CONSTRUCTION .00 48,491.50 .00 TOTAL 3RD TDT−C.C. O & M .00 62,403.07 .00 Packet Pg. 141 RUN DATE 10/14/2015 TIME 07:46:01 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.n.a Attachment: III. n. Expenditure Transactions (4895 : Expenditure Transaction Report)  September expenditures made in October. SUNGARD PENTAMATION, INC. PAGE NUMBER: 5 DATE: 10/14/2015 OKALOOSA COUNTY BOCC AUDIT11 TIME: 07:46:01 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’13’ and transact.fund=’104’ ACCOUNTING PERIOD: 1/16 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1175 − 1ST TDT−BEACHES & PARKS ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 549520 ADMINISTRATIVE CHARGES 13/15 10/07/15 19 TDCSPLIT 12,054.33 REALLOCATE AUG 2015 TAX TOTAL ADMINISTRATIVE CHARGES .00 12,054.33 .00 TOTAL 1ST TDT−BEACHES & PARKS .00 12,054.33 .00 Packet Pg. 142 RUN DATE 10/14/2015 TIME 07:46:01 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.n.a Attachment: III. n. Expenditure Transactions (4895 : Expenditure Transaction Report)  September expenditures made in October. SUNGARD PENTAMATION, INC. PAGE NUMBER: 6 DATE: 10/14/2015 OKALOOSA COUNTY BOCC AUDIT11 TIME: 07:46:01 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’13’ and transact.fund=’104’ ACCOUNTING PERIOD: 1/16 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1179 − 4TH TDT−C.C. CAPITAL ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 549520 ADMINISTRATIVE CHARGES 13/15 10/07/15 19 TDCSPLIT 12,054.33 REALLOCATE AUG 2015 TAX TOTAL ADMINISTRATIVE CHARGES .00 12,054.33 .00 TOTAL 4TH TDT−C.C. CAPITAL .00 12,054.33 .00 Packet Pg. 143 RUN DATE 10/14/2015 TIME 07:46:01 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.n.a Attachment: III. n. Expenditure Transactions (4895 : Expenditure Transaction Report)  September expenditures made in October. SUNGARD PENTAMATION, INC. PAGE NUMBER: 7 DATE: 10/14/2015 OKALOOSA COUNTY BOCC AUDIT11 TIME: 07:46:01 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’13’ and transact.fund=’104’ ACCOUNTING PERIOD: 1/16 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 711470 − FDEP DUNE WALKOVERS (C) ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 563790 OTHER IMPROVEMENTS 13/15 10/08/15 21 21501430−01 1600423 012775 MEREDITH & SONS 281.70 −281.70 1/2" X6 STAINLESS STEELE TOTAL OTHER IMPROVEMENTS .00 281.70 −281.70 TOTAL FDEP DUNE WALKOVERS (C) .00 281.70 −281.70 TOTAL TOURIST DEVELOPMENT FUND .00 291,474.54 −21,212.20 TOTAL REPORT .00 291,474.54 −21,212.20 Packet Pg. 144 RUN DATE 10/14/2015 TIME 07:46:01 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.n.a Attachment: III. n. Expenditure Transactions (4895 : Expenditure Transaction Report)  3.o Tourist Development Council Meeting: 10/22/15 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Report Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 4896) DOC ID: 4896 Reconciliation of Promotional Reserves Updated: 10/19/2015 2:12 PM by Aida Wilkinson Page 1 Packet Pg. 145  3.o.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: October 22, 2015 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Charlotte Dunworth, Finance, Administration, & Compliance Manager SUBJECT: Monthly Reconciliation of Promotional Reserve Funds STATEMENT OF ISSUE: Providing the monthly reconciliation of the use of promotional reserve funds. Attachment: III. o. Promo Reserves (4896 : Reconciliation of Promotional Reserves) BACKGROUND: Per the adopted FY16 Strategic Marketing Plan: “Promotional Reserve funds may be appropriated in accordance with County approval authority and with concurrence of the TDC Chairman. A monthly reconciliation of the use of promotional reserve funds will be provided to the TDC and BCC for informational purposes.” Promotional reserve funds have been allocated for the NCAA Basketball Classic approved by the TDC & BCC, as well as for a Pets Welcome Here 7-minute TV segment dedicated to the Emerald Coast and one 30-second advertising spot to air in Florida and eight feeder markets (New York, Atlanta, Chicago, Philadelphia, Washington DC, Boston, Detroit, Dallas). OPTIONS: N/A RECOMMENDATION TO BCC: N/A, for informational purposes only. Packet Pg. 146  3.p Tourist Development Council Meeting: 10/22/15 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Report Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC