Okaloosa County School Board — Workshop Meeting, September 8, 2025 — reading text

2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Superintendent's Annual Financial Report & Cost Report for Year Ended June 30, 2025. Public Content In accordance with rule 6A-1.0071(3), Florida Administrative Code, all sections of the Superintendent's Annual Financial Report (AFR), including the Cost Report, must be submitted for approval by the School Board prior to submission to the State. The AFR is the unaudited data submitted to DOE by Florida school districts. It includes revenue detailed by federal, state, and local sources, and expenditures detailed by function (the purpose of an expenditure) and object (what was purchased or the service obtained). The data is displayed by fund type, including General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds. The Cost Report identifies direct and indirect costs by program and measures statutory compliance as established in law. Programs include K-3 Basic, 4-8 Basic, 9-12 Basic, K-3 Basic with ESE Services, 4-8 Basic with ESE Services, 9-12 Basic with ESE Services, ESOL, ESE Support Level 254, and ESE Support Level 255. The report is based on fund, function, object, and center. File Attachments 2024-2025 AFR - Published 9.08.2025.pdf (666 KB) !Fiscal Year 2024-2025 Program Cost Report 9-8-25.pdf (1,599 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Revised Fiscal Year 2025-2026 Child Care Fees for Southside Primary School, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Recommended Action : Motion to approve Revised Fiscal Year 2025-2026 Child Care Fees for Southside Primary School. Public Content The School Board approved the Child Care Fees for Fiscal Year 2025-2026 on April 14, 2025. Southside Primary School Child Care is requesting changes to the approved fees because of their unique student population. Their program is now licensed to include care for 3-year-old and 4-year-old children. File Attachments !Child Care Fees for Agenda Item FY 2026 2025-09-08 - FOR THE BOARD.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Renewal of ITB 22-01 Security Fence Bid-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the renewal of ITB 22-01 Security Fence Bid-District Wide, effective September 28, 2025, through September 27, 2026. Public Content Request approval to renew ITB 22-01 Security Fence Bid-District Wide, based on same pricing, terms and conditions. The awarded vendors are American Eagle Fence, Harris Fence Installation, Inc., and Shalimar Fence. Funds will be paid from Capital funds as available and the contract is effective September 28, 2025, through September 27, 2026. Copies of the renewal documents are attached. For additional information, please contact Bobby McElroy, Program Director, Maintenance, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (1,319 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $106,449.37 Budgeted : Yes Budget Source : Capital Fund, Project 0319 DW HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services for Crestview High School from Trane for a total of $106,449.37. Public Content Request approval to purchase HVAC equipment and services for Crestview High School from Trane for a total of $106,449.37. The purchase is made through OMNIA/Racine contract #3341, and funds will be paid from Capital Fund, Project 0319 DW HVAC- Replacement. A copy of the quote is attached. For additional information, please contact Bobby McElory, Program Director, Maintenance, at (850) 689-7159. File Attachments Trane - Crestview HS - Chilled Water Pump Replacement - 2.pdf (1,708 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $456,730.53 Budgeted : Yes Budget Source : Capital Fund, Project 0319 DW HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services for Kenwood Elementary School from Trane for a total of $456,730.53. Public Content Request approval to purchase HVAC equipment and services for Kenwood Elementary School from Trane for a total of $456,730.53. The purchase is made through OMNIA/Racine contract #3341, and funds will be paid from Capital Fund, Project 0319 DW HVAC- Replacement. A copy of the quote is attached. For additional information, please contact Bobby McElory, Program Director, Maintenance, at (850) 689-7159. File Attachments Trane - Kenwood Elem - Cooling Tower Replacement.pdf (4,148 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $50,000: Dale Earnhardt Jr. Chevrolet, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $72,770.04 Budgeted : Yes Budget Source : Capital Funds (1.500 mills), Project 0369- DW - Vehicles Recommended Action : Motion to approve the purchase of vehicles from Dale Earnhardt Jr. Chevrolet for a total of $72,770.04. Public Content Request approval to purchase two (2) 2025 Chevrolet 1500 Trucks for the Maintenance Department for a total amount of $72,770.04 from Dale Earnhardt Jr. Chevrolet through Tallahassee Vehicle Contract #5137, funding will be paid from Capital Funds, Project 0369 - DW - Vehicles. Copies of the quotes are attached. For additional information, please contact Bobby McElroy, Program Director, Maintenance, at (850) 689-7159. File Attachments TALLAHASSEE VEHICLE CONTRACT QUOTE -OKALOOSA 1500.pdf (1,103 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board