Fort Walton Beach Council agenda — 08-03-09 special council-budget review — reading text

8: 11 AM To: tonicraig@cox.net; Robert Mearns Subject: FW: Highstepper Lease Control # 090027 Toni, Will this email do rather than a letter? Helen Spencer City Clerk -Fort Walton Beach 850 -833 -9509 850 -833 -9640 -Fax hspencer@fwb.orq Original Message---- - From: Highsteppers [ mailto: highsteppers@cox.net] Sent: Tuesday, March 17, 2009 7: 32 AM 3/ 17/ 2009 - 84-  Page 2 of 2 To: Helen Spencer Subject: Highstepper Lease Helen: We request the City approve our intent to renew the lease under conditions outlined in the previous agreement approved by the City Manager, the City Attorney and the Mayor on 24 October 2006. The approval was based on the fact we are a 501( c)3 nonprofit organization providing "a worthwhile community service that the City is not otherwise able to perform." We are obligated by the Lease to pay for the up -keep of the premises and pay for insurance, totaling $8,600 annually. Our other operating expenses are $26,000 per year, Assessing rent at the fair market value would impose an impossible financial burden. We ask that the City continue to support our dedication to promoting the performance arts in the community by approving our request to renew the Lease. We will gladly provide additional supporting information if you require. James A. Petty Administrative Director Highsteppers, Inc. 243 -3085 www. h ig_ h ste ppars .org Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e -mail address and communications may therefore be subject to public disclosure. Think Green - Please consider the environment before printing this e- mail. 85- 3/ 17/ 2009 -  CITY OF FORT WALTON BEACH MEMORANDUM DATE: October 10, 2006 TO: Honorable Mayor and Council members FROM: Joyce Shanahan, City Manager SUBJECT: Lease Assignment from Playground Area Square and Round Dance Association Inc. ( PASARDA) to High Steppers, Inc. Background: The Playground Areas Square and Round Dance Association, Inc. ( PASARDA) exists for the purpose of uniting dancers of affiliated clubs in their efforts to promote and enjoy Square and Round Dancing, to raise funds for public charities, and to cooperate with civic officials in contributing to community projects. The City has had a long standing lease agreement with PASARDA for the real property situated at 17 Industrial Street The lease with the PASARDA was recently updated in August 2005. The new lease is for a five y - ear period, renewable for an additional three (3) five -year periods and an annual rent of $ 100 per year for the first five year term; $ 200 per year for the second term and 300 per year of the third term, in addition to any real property taxes that may apply, if applicable. Discussion: Staff met with PASARDA Officials to discuss the assignment of their lease to the HighSteppers, Inc. PASARDA explained that their participation and membership numbers have been declining and are no longer interested in maintaining a lease with the City. However, they've worked in concert with the HighSteppers group for a number of years, many members participate in both groups, and PASARDA desires to assign their lease to HighSteppers, Inc. The HighSteppers group is a notfor-profit 501 c 3 charitable organizations that seeks to promote the performing arts by providing entertainment for charities, social groups and businesses and cooperates with civic officials in contributing to community projects. In so doing, HighSteppers, Inc. have performed for numerous schools, churches, nursing homes, and other community organizations; by their estimate, entertaining over 10,000 residents in the last seven years. The also estimate that the have had approximately 57 FWB residents that have been members of their group over the last several years. Recommendation: Because the HighSteppers organization is similar in purpose and function to that of PASARD& and because HijhSteppers provides a worthwhile -communityt service that the City is nod othebwise able to provide, staff recommends assignment of the lease for 17 Industrial Street from PASARDA to HighSteppers, Inc. Respectfully submitted, n AQ Ma a#,. Docid: Odocuments and settings4shanahan1wb -Idnhy documentslcity attomeytleaseslpasarda* sarda lease assignment staff report .doc 86- i y Direct Benefit To Citizens Of Fort Walton Beach Highsteppers primary mission is to promote the performing arts by providing entertainment for charities, social groups and businesses and cooperate with civic officials in contributing to community projects. In doing this, Highsteppers take the entertainment to the people and organizations rather than having theta come to us. In the past seven years the total number of FWB residents entertained exceeded 10, 000. Examples are: Schoo s Silver Sands Kids Discovery Liza Jackson Preparatory fazop- gF copTtksrnw Edwin Elementary Tb Elliot Point Elementary COMMdNITY Combs New Heights Elementary i' 15^ 1 Q kt Kenwood Elementary Wright Elementary Oak Hill Elementary Ocean City Elementary Cherokee Elementary Cl, u cl e St. Mary's Trinity Lutheran Collabgration With Nonprofit Grow Chamber OfConuverce Conference Center Grand Opening Mardi Gras Fourth Of July at the Landing Billy Bowlegs Festival at the Landing Christmas Parade (First place float for Community Service Org.) NW Florida Symphony Guild - International Wine and Food Expo - Conference Center Sons Of Italy - Festa Italiana - Conference Center American Legion VFW Knights Of Columbus Elks Masons Shrine 87_  Okaloosa Arts Alliance Community Chorus Emerald Coast Concert Association Main Street Bob Hope village feresa Village Heritage House t aivv a rr rrsRZ.uau.taLc hors American Business Womens Association Stage Crafters Kiwanis Club Germania Nursing Homes Westwood Retirement Resort Westwood Convalescent Center Emerald Coast Center Menton House Special Events Focus On Women Health Expo Creative Senior Citizens Center Party FWB Parks and Recreation Showtime Showcase lDocie Bass Summer Camp Snowbird Expo Armed Forces Appreciation Day Eglin AFB Open House Air Force 50th Anniversary Celebration Hurlburt AFB Schneckfest 438th Troop Carrier Group Reunion (Bob Gates Tribute) FWB Hospital Auxiliary Pandora' s Charity Golf Tournament FWB Landing - Christmas Market 88_ Highsteppers secondary inission is to conduct education in dance. III addition to demonstrations listed above, we Conduct adult tap dance classes three days per week year -round open to the public. This service is announced in the FWB Daily News every week. 1he purpose of these classes is to promote the performing arts as well as to recruit and train performers for the dance troupe. Approximately 57 residents of Fort Walton Beach have taken advantage of this program in the past seven years. Dancers contribute their own time and talents to these conuilunity efforts in addition to paying - 360 per year in dues. None are compensated for their performances. 89-  CHRONOLOGICAL HISTORY OF PASARDA HALL 1940' s Square Dancing began in this area using Schools, Recreation Centers, and Church Halls 1966 : Five (5) clubs form a.-non-profit, Corporation. Playground Area Square & Round Dance Association. '(PASARDA) 1970' s Activity threatened due to lack of suitable facilities or non -affordable. Five (5) ' member Club s! of"PASARDA decide to build d-a Hall. City of FWB was approached and PASARDA granted 2 '/ 2 acres of land in Industrial Park. 634 Lovejoy Road) 1974 Slab for 43 50 square foot building poured using limited funds accrued over the years. Additional funds obtained from dancers through non interest bearing Certificates. ( Approx. $20,000) 1975 Metal building procured from a local caller (Darryl MacMillan) at cost. Construction begun by Dancers using in -home talents. 1975 - Wood floor obtained from a local condemned school, Lights, plumbing 1977 fixtures, air conditioners, heaters, water coolers, and nearly every item needed obtained through salvage from old buildings declared surplus at Eglin AFB and Pensacola NAS. Some fixtures including chairs donated by Square Dancers. Wives would bring food, drink, desserts to the site to keep the men working. 1977' Building .completed in six ( 6) months and Grand Opening held. April 1979 Non- interest bearing certificates paid off through the assessment of $1. 00 per dancer /night plus proceeds from flea markets. Other fund raising events, and cash donations. 1980 Parking lot paved again with funds raised from non interest bearing certificates ( approx $ 8, 000) 1982 PASARDA became debt free and proud owner of beautiful Dance Hall. Door fees were still $ 1. 00 per Dancer 1990 An adjacent property owner offered to build anew Hall in exchanize fbr the right to purchase the land on Loveioy Rd..from the City..They procured the land (2.2 acres) at 17 Industrial St. and deeded the property to the city. 1991 The city issued an amendment to our lease substitutthe current property for the property in the Industrial Park. PASARDA tog& possession of the new Mall in late 1991. PASARDA incurred over $ 85000 in expenses in the move. 90-  EM on History of- PASARDA HALL Playground - Area °Square ::and - Round ' .: Dance Association,: Inc. chartered State of Florida as non - profit SARDM_,° - = was - - by the corporation- on December 29, 1966. The Charter has been- in force ever since.