Fort Walton Beach Council agenda — 08-03-09 special council-budget review — reading text

Spencer Subject: FW: Bidding on Property Management Contract for 17 Industrial Street ( PASARDA Hall) Re- sending this e- mail from a week ago. I haven' t had any response yet. greg dillon From: dillon07g23@hotmaii. com To: fwbmayor@fwb. org CC: fwbcmgr@fwb. org; fwbclerk @fwb. org; teresejdill @hotmail. com; hka616 @cox. net Subject: Bidding on Property Management Contract for 17 Industrial Street ( PASARDA Hall) Date: Tue, 5 May 2009 13: 36: 29 - 0500 Mr. Mayor- In reviewing the agenda for tonight's council meeting I came across information that the current contract for the management of PASARDA Hall expires at the end of this month. At this point I am inquiring as to procedures for competing for this contract. Myself and others that live directly behind or adjacent to the facility have had issue with intermittent problems from loud music and/ or voices at times over the course of the last 3 -4 years. Based on precedent it is my belief this would be the only way to control the noise problem. That is if someone on Maples Street is responsible for the contract. Most of the time but not always the noise problem has manifested on weekends, mainly at night. It must be pointed out that the problems don' t seem to be from any official groups the city lists as " purposes" for the building. There have been complaints lodged with Police, City codes, and one of the current management contract holders ( Mr. Patty). Though steps have been taken in the past to quiet tenants down there doesn' t seem to be any follow through on keeping it from happening again, and again and again. I' m not trying to make a mountain out of a molehill here, but frustration reigns when the established procedures for remedy don' t ensure peace. Respectfully, Greg Dillon 14 Maples Street NW Fort Walton Beach, Florida 850) 499 -4761 7/ 24/ 2009 - 78-  Page 1 of 1 Helen Spencer From: Highsteppers [ highsteppers@cox.net] Sent: Thursday, March 12, 2009 11: 39 AM To: Helen Spencer Subject: Highsteppers Lease Helen: I see it is time to renew our lease at 17 Industrial St. NW. We do intend to renew and continue our service to the community as we have done in the past. Please let me know what we need to do. James A. Petty Administrative Director Highsteppers, Inc. 243 -3085 79- 3/ 12/ 2009 -  Page 1 of 2 Helen Spencer From: Helen Spencer Sent: Friday, March 13, 2009 1: 38 PM To: Highsteppers' Subje N.- 4 ue Mr. Petty, You can only renew for a second term for a five year option and this will be for an increase of $200 per year. The second 5 year option will be from June 1, 2009 until June 1, 2014. After this second option has ended you can renew for the third 3) year option at that time. Please see page 2 of the lease ( 6) Rent. Please advise. Helen Spencer City Clerk -Fort Walton Beach 850- 833 -9509 850- 833 -9640 -Fax hs encer fwb.orr Original Message---- - From: Highsteppers [ maiito: highsteppers@cox. net] Sent: Friday, March 13, 2009 1: 27 PM To: Helen Spencer Subject: Re: Highsteppers Lease Helen: We want to renew the lease for three periods of five additional years as specified in the current lease. Our organizational goal of enhancing the quality of life in the community through education and performances in the performing arts is unchanged. We hope the Council will again approve our request as they did in October 2006. James A. Petty Administrative Director Highsteppers, Inc. 243 -3085 Original Message ----- From: Helen Spencer To: Highsteppers Sent: Thursday, March 12, 2009 3: 30 PM Subject: RE: Highsteppers Lease Mr. Petty, Please send a letter or email requesting whatever you would like and we will take it to Council and see if they will agree to it. The present lease was for 5 years and will end on the 1St day of June 2009. It also allows for an option to renew for (3) periods of five (5) additional years after expiration of the initial term of the lease. If the lease is renewed for the 2nd 5 year term, the annual rent will be $ 200 per year as the contract states. i am including a copy of the present lease for your information. Please let me know your decisions. Helen Spencer City Clerk -Fort Walton Beach 3/ 13/ 2009 - 80-  Page 2 ot-2 850- 833 -9509 850 -833 -9640 -Fax hspencer@fwb.org Original Message---- - From: Highsteppers [ mailto: highsteppers @cox.net] Sent: Thursday, March 12, 2009 11: 39 AM To: Helen Spencer Subject: Highsteppers Lease Helen: I see it is time to renew our lease at 17 Industrial St. NW. We do intend to renew and continue our service to the community as we have done in the past. Please let me know what we need to do. James A. Petty Administrative Director Highsteppers, Inc. 243 -3085 Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e- mail address and communications may therefore be subject to public disclosure. Think Green - Please consider the environment before printing this e- mail. 3/ 13/ 2009 _ 81-  Highsteppers Lease Page I of 2 t. Helen Spencer From: Helen Spencer Sent: Monday, March 16, 20091: 46 PM To: ' Highsteppers' Subject: FW: Highsteppers Lease Mr. Petty, The According to the City Attorney below please send us a letter stating that you want to renew the lease, before April 1. City may want to reconsider the dollar value of the lease as most of our leases are going for fair market value. The City Attorney has notes in her file that advises the present lease is questionable and the municipal purpose of the lease may need to be fair market value. Please discuss the above with your board and write us a letter ASAP but before April 1, or the lease will automatically terminate. Please send me your telephone number at your convenience. Thank you, Helen Spencer City Clerk -Fort Walton Beach 850 -833 -9509 850- 833 -9640 -Fax hspencer@fwb .org Original Message---- - From: Toni Craig ( mailto:tronicraig@cox. net] Sent: Monday, March 16, 2009 1: 20 PM To: Helen Spencer Subject: RE: Highsteppers Lease Helen If I am reading from the final copy of this lease in my file, section S states: " Option to Renew. City grants to Lessee an option to renew this Lease for three (3) periods of five (S) additional years after expiration of the initial term of this Lease. At least sixty 60 daysprior to_the date o__termination of any term, either Party to this agreement maternotify the other p ar- n writinq, of its intent to renew this Lease or to terminate this_Lease. Upon a renewal of the Lease, all terms and conditions as stated herein, unless modified in writing by the parties or otherwise stated herein, shall continue in full force and effect. If either party notifies the other of its intent to terminate this Lease, this Lease shall 31St terminate as of midnight on the of April in the year such notice is given." I suggest that you ask them to send us a writing, before April 1, stating that they want to renew the lease. Then, the City Manager and Finance Director may want to reconsider the dollar value of the lease. 1 have notes in my file that indicate that I had advised that the municipal purpose of this lease is questionable and that it may need to be-at fair market value. Let me know if I can assist further. Thank you. Toni L. Craig Attorney at Law 82 3/ 16/ 2009 - Highsteppers Lease Page 2 of 2 Fla Bar No 115444 850) 243 -6969 www.tonicraig. info From: Helen Spencer [ mailto: hspencer@fwb. org] Sent: Monday, March 16, 2009 12: 09 PM To: tonicraig@cox.net Subject: Highsteppers Lease Toni, The Highsteppers took over the Playground Area Square and Round Dance Association on 10- 30 -06. The lease is up on 6 -1- 09 but has 3 periods of 5 additional year options after expiration. I have contact James A. Petty, President of Highsteppers and they wish to renew the 2nd 5 year term which would give then from June 1, 2009 until June 1, 2014. In the past we have notated that they wish to renew the option for the next 5 years in the contract file. Do we need to go to Council with this? Helen Spencer City Clerk -Fort Walton Beach 850 -833 -9509 850 -833 -9840 -Fax hspencer@fwb_org Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e- mail address and communications may therefore be subject to public disclosure. Think Green - Please consider the environment before printing this e- mail. 83 3/ 16/ 2009 -  Page 1 of 2 Helen Spencer From: Helen Spencer Sent: Tuesday, March 17, 2009 2,07 PM To: ' Toni Craig' Cc: Robert Mearns Subject: RE: Highstepper Lease Thanks Toni, will you prepare a option to renew for the next 5 years and we can forward a copy to them when completed. Helen Spencer City Clerk -Fort Walton Beach 850 -833 -9509 850 -833- 9640 -Fax hspencer anffwb. orQ Original Message---- - From: Toni Craig [ mailto:tonicraig@cox. net] Sent: Tuesday, March 17, 2009 2: 03 PM To: Helen Spencer; Robert Mearns Subject: RE: Highstepper Lease Yes, in my opinion, to start the process. Toni L. Craig Attorney at Law Fla Bar No 115444 850) 243 -6969 www_tonicraig. info From: Helen Spencer [ mailto:hspencer@fwb.org] Sent: Tuesday, March 17, 2009