Okaloosa County BOCC — July 28, 2015 — 5-4 Telecommunications-done — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: INFORMATION SYSTEMS/TELECOMMUNICATIONS PROGRAM DESCRIPTION: Provides for the engineering, operation, maintenance and sustainability of the County Fiber Optic Telecommunication Utility System and related critical assets REVENUE: Telecommunications is funded from agreements with paying customers of the fiber network. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Managed the restoration of one major subsurface fiber optic utility cut and relocation at the north end of SR 123 resulting in the replacement of approximately 2 miles of fiber optic cable. Ø Completed the Eglin N Gate to Duke Field (5101/3069) fiber project resulting in $619,768 in revenue to the county fiber capital account. Also, working with the military on another agreement to reach Bldg 9500. Ø Completed several FDOT and private development related relocations and modifications along Hwy 98, SR 20 , Beal Pkwy, Essex Rd and other roadways. Ø Extended Conduit System and Fiber Optic Network to the following locations: a. Elder Services FWB, Crestview (2 locations) and Twin Cities Pavilion. b. City of FWB Golf Course, Fire Station #7 and the new Recreation Center. c. Sheriff substation at 313 Lovejoy Rd, FWB. d. Okaloosa County Transit, Crestview. e. New Property Appraiser Office at the Crestview Brackin Bldg. f. New Niceville Tax Collector Office. g. Relocated fiber communications from BWB Water Tank to an adjacent building. h. New County Admin Bldg in Shalimar. i. New Sheriff Admin Bldg. j. Other pending locations. Ø Created the Duke Backbone Ring, providing for a diverse fiber optic path eliminating a single point of failure on the main backbone from the Duke overpass to the South Head End (SHE) in Shalimar. PROGRAM GOAL: To provide a reliable and cost effective telecommunications infrastructure. KEY OBJECTIVES: 1. Work with federal, state and local governments to create and facilitate cost-sharing strategies. 2. Increase access to the county fiber optic network by extending critical infrastructure to more partners. 3. Find ways to more effectively operate and maintain outside plant telecommunication infrastructure. 4. Save money, increase level of service and meet current and future voice and data communication needs. 5. Expand utilization by reaching more county locations. 6. Continue to leverage dark fiber revenue opportunities. 7. Protect the critical infrastructure from damage. 8. Increase efficiency with technological innovation. 9. Develop and sustain preventative maintenance procedures. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Input Sunshine One Locate Tickets 3968 3,798 3,798 Output 76 73 73 Efficiency Weekly Ratio of Sunshine One Locates to Staff (2) Effectiveness Percentage of late positive responses to ticket 2.3% 1.9% 1.9% EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $0 $0 $0 $0 $0 0% Operating Expenses $242,876 $301,110 $317,150 $257,950 -$59,200 -18.7% Capital Outlay $0 $0 $0 $0 $0 0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $242,876 $301,110 $317,150 $257,950 -$59,200 -18.7% Accounts: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 31 PROFESSIONAL SERVICES $60,000 $50,000 $40,000 -$10,000 -20.0% Polyengineering services for Eglin fiber easements 34 CONTRACT SERVICES $25,000 $100,000 $125,000 $25,000 25.0% General telecommunications OEM contracts (digital mapping) 40 TRAVEL & PER DIEM $50 $200 $500 $300 150.0% 41 COMMUNICATIONS SERVICES $800 $1,500 $2,000 $500 33.3% 42 FREIGHT & POSTAGE $200 $200 $200 $0 0% 46 REPAIR & MAINTENANCE $165,000 $115,000 $50,000 -$65,000 -56.5% Installation of pull boxes and wireless internet equipment for Administrative Building 49 MISCELLANEOUS CHARGES $5,000 $25,000 $25,000 $0 0% 52 OPERATING SUPPLIES $50,000 $25,000 $15,000 -$10,000 -40.0% SQL server virtualization for websites and fiber maintenance 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $250 $250 $250 $0 0% TOTAL $306,300 $317,150 $257,950 -$59,200 -18.7%