Okaloosa County BOCC — 2013 meeting #1143 (date undetermined) — 2-3 Planning — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: GROWTH MANAGEMENT/PLANNING DIVISION PROGRAM DESCRIPTION: The Planning Division is responsible for: • Administration of the Okaloosa County Comprehensive Plan and Land Development Code, a non- discretionary, state-mandated function intended to set general guidelines and principles for the growth and development of the County, including capital facilities and infrastructure planning. • Coordination of the County’s floodplain management program as needed to participate in the National Flood Insurance Program (NFIP). As of this writing, there are approximately 11,900 active flood insurance policies in the County with a premium value of roughly $5 million. • Coordination of the County’s participation in the NFIP Community Rating System which is a voluntary incentive program that recognizes and encourages community floodplain management activities that exceed minimum NFIP requirements. Flood insurance premium rates are discounted to reflect reduced flood risk resulting from community actions toward meeting CRS goals. The County currently has a CRS classification of 5 which translates into a 25% savings for flood insurance policy holders. • Coordination of the Countywide (County and municipality) Local Mitigation Strategy which is a federal mandate requiring all local governments to develop hazard mitigation plans as a condition of receiving federal mitigation project grants under the pre- and post-disaster hazard mitigation grant programs. • Primary liaison between the County and Eglin Air Force Base regarding land use and encroachment issues. REVENUE: The Planning Division is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 591,321 559,342 594,890 629,557 Operating Expenses 74,633 59,323 63,278 65,257 Capital Outlay 0 0 0 5,000 Other 0 0 0 0 Total 665,954 618,665 658,168 699,814 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 10 9 91 91 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 10 10 9 9 1 Four (4) positions split between Fund 0108 (Planning) and 441 (Building) as well as 2 FT Transit and Grants Employees MAJOR ACCOMPLISHMENTS LAST YEAR:  Created development project tracking system available on-line so that applicants, owners, and engineers can track the progress and status of development projects.  Developed draft “Quick Guide to Floodplain Management” to assist citizens in understanding the flood insurance program.  Provided staff support including agendas, staff reports, minutes, etc. to Planning Commission, Board of Adjustment, construction licensing boards, and Military sustainability Partnership  Successfully coordinated CRS/Floodplain management review. PROGRAM GOAL: 1. To develop and implement short, medium, and long-range land use planning strategies, including associated regulatory programs, that ensure the County’s long term economic vitality, environmental health, and quality of life consistent with state land use legislation. 2. Implement a streamlined and efficient development review process that does not include unnecessary steps or superfluous requirements. 3. Enhance the ability of Eglin Air Force Base, the Eglin Reservation, and Hurlburt Field to continue and expand their military missions. 4. Maintain favorable insurance rates through continued participation in the NFIP Community Rating System KEY OBJECTIVES: 1. Continue to improve the County’s Land Development Code. 2. Continue implementation of the 2009 Eglin Joint Land Use Study (JLUS). 3. Work with the Military Sustainability Partnership to identify opportunities to enhance the utility of the area’s military installations through shared use of resources, as feasible. 4. Maintain NFIP/CRS rating of 5 5. Continue coordination of Local Mitigation Strategy and committee PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 Full-time Equivalent (FTE) – does not include Transit and Grants Positions Planning Manager (PM) 1 1 1 Planning Coordinator (PC) 1 1 1 Planner III (P-3) 2 2 2 Input Planning Analyst (PA) 1 0 0 GIS Planner/Analyst (GIS) 1 1 1 Positions Shared with Enterprise Fund Growth Management Director 1 1 1 Fiscal Coordinator 1 1 1 Administrative Assistant II (AA) 2 2 2 Comprehensive Plan: Text amendments 1 1 1 Large-scale map amendments 1 1 1 Small-scale map amendments 12 6 8 Planning Commission meetings 5 8 8 DRI Changes 0 1 1 Land Development Code: Change to zoning map 12 6 8 Development order reviews 17 20 25 Site Plan Reviews 29 30 40 Subdivision Review 4 3 4 Output Administrative Adjustments 17 2 5 Lot Splits 36 35 35 Landscaping Reviews 6 25 25 Alcohol Reviews 25 25 25 Consistency Letters 27 25 25 Temporary Use Review 12 10 10 Board of Adjustment: Variances 5 5 5 Special exceptions 0 0 0 Appeals 0 1 0 National Flood Insurance Program: Elevation certificates reviewed 307 320 330 Maintain least level of staff per 1,000 unincorporated county population1 (does not include GM 7 to 180 7 to 186 7 to 190 Efficiency Director or Financial Coordinator) Maintain least staff cost per taxpayer budget dollar (budget divided 1/$88,380 1/$94,024 1/$100,023 by number of staff) Achieve shortest development review time in region Yes, 120 days Yes, 120 days Yes, 120 days Continue participation in NFIP Effectiveness Total Number of Flood Policies 12,075 11,987 12,000 Total Premiums in Flood Zones $5,048,000 $5,289,266 $5,400,000 Avg. Policy Premium (All Zones) $508 $549 $560 Savings Per Policy in SFHA $169 $183 $183 Maintain and improve CRS rating Yes, Class 5 Yes, Class 5 Yes, Class 5