Okaloosa County BOCC — July 1, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Request Approval to Purchase Beach Cleaning Equipment DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Request approval to Purchase Beach Cleaning Equipment. BACKGROUND & ANALYSIS: On June 3, 2014 the Board directed Public Works to continue cleaning the beaches on Okaloosa Island and in Destin. During the discussion, the Board directed Purchasing staff to solicit quotes in lieu of bids to procure the needed equipment. The requisition for the beach cleaning equipment will be entered on June 25, 2014 and quotes will be due by June 27, 2014. Therefore, the quotes will not be available with the agenda item but can be presented during the meeting on July 1, 2014 for clarification. Staff requests the Board approve issuing the Purchase Order for the beach cleaning equipment. Public Works staff has been utilizing sifting equipment to clean the beaches. However, vendors have presented demos of rakes and staff will be determining the best cleaning method which will be most advantageous to the County. In addition, Public Works has been cleaning the beaches with one self propelled unit and an existing tractor to pull the tow behind unit. The self propelled unit will be turned in at the end of the rental agreement. Public Works will need to purchase one tractor to pull one of the new tow behind units. Purchasing staff will be utilizing State Contract for the purchase of the new tractor. Initial pricing has indicated the price for the tractor will be between $40,000 and $50,000. OPTIONS: Approve/Disapprove the request to issue the Purchase Order for the beach cleaning equipment. RECOMMENDATIONS: Staff recommends approval to issue the Purchase Order for the beach cleaning equipment. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator