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Fort Walton Beach Council agenda — 11-22-05 (regular) — reading text
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Fund) in the amount of$ 3, 255. 00.
Recommend City Council award Bid # 06- 103 Side Loader Refuse Truck to Great Southern
Peterbilt of Jacksonville, Florida, for the bid amount of$ 171, 254.48.
FIN ANCIALDA T A
1. DEPARTMENT: Public Works
2. DIVISION: Solid Waste
3. FUND: Enterprise Sanitation
4. ACCOUNT 403- 5434- 534- 6997
5. ACCT. DESCRIPTION: Capital Improvements Program
6. FY BUDGET: 05/ 06
7. AMOUNT BUDGETED: $ 168,000
8. GRANT FUNDS: NO
9. FUND TRANSFER: YES
10. FROM ACCT: 403- 1500- 534- 5501
11. TO ACCT: 403- 5434- 534- 6997
12. REASON FUNDS AVAILABLE FOR TRANSFER: Contingency Fund
13. PRICE ANALYSIS: NONE
BID ITEM DATA
14. DESCRIPTION OF BID ITEM: Side Loader Refuse Truck
C~'~
15. SUPPLEMENTAL ~ ERIAL: Attached o
16. # BID INVIT A TIO~ ENT: 34
17. # BIDS RECEIVED: 5
18. # RESPONSIVE BIDS: 5
19. RECOMMENDED VENDOR: Great Southern Peterbilt of Jacksonville, FL
20. BID AWARD AMOUNT: $171, 254.48
21. COMMENTS: *
22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/A
23. ESTIMATED PURCHASE AMOUNT: N/A
24. BID TABULATION ATTACHED: YES
25. TERM OF CONTRACT: Net 30 Days
26. BID VALID TO: 01/01/06
27. BID PRICE VALID FOR TERM OF CONTRACT: YES
28. WARRANTY PERIOD: 1 Year, bumper to bumper, 5 year extended transmission.
29. DELIVERY TIME: 210 Days
30. STATE CONTRACT: NO
31. CONTRACT #: N/ A
32. CO- OP PURCHASE: NO
33. AGENCY: N/A
34. EXPECTED LIFE OF ITEM: 10 Years
35. ITEM DEMO' D: NO
36. REFERENCES CHECKED: YES
37. CONTRACT: N/A
38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: N/ A
39. CURRENT VENDOR: YES
40. CURRENT PRICE: N/A
y:
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Allen assiter Date #
Service Operations Manager
REVIEWED & SUBMITTED BY:
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Thomas Murray, PE Date
Public Works Director
REVIEWED AND CONCUR:
H(l J 111/(, 1 () f
J ce hanahatf Date
Ity Manager
ATTACHMENT 1 r". o
BID SUMMARY COM~ NTS
The following comments relate to the "*,, item:
ITEM 21
1. The lowest bidder, Ingram Equipment and Action Truck Center, submitted a bid for an
Autocar chassis, which did not meet the specification requirements. The Autocar engine
is rated at only 1150 lb- ft and the bid specification required 1450 lb- ft.
2. Great Southern Peterbilt of Jacksonville, Florida, is the lowest, responsive, responsible
bidder and submitted a bid for a Heil Side Loader that meets specifications. Their bid
breakdown includes:
One front loader refuse truck 175, 254.48
Extended ( 5) year warranty on transmission 2, 000. 00
Trade- in allowance 6. 000. 00)
Total 171, 254.48
3. The Peterbilt unit is compatible with the Public Works fleet. The Public Works Fleet
Division is an authorized Peterbilt warranty repair shop and has the Peterbilt diagnostic
computer program for troubleshooting problems.
4. This vehicle will replace City vehicle #2370, a 1995 Peterbilt Side Loader.
4........
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City of Fort Walton Beach
MEMORANDUM
DATE: November 2, 2005
TO: Thomas Murray
Public Works Director
FROM: Michael Tatum ~
Purchasing Director~
SUBJECT: Purchase One ( 1) Side Loader Refuse Truck
Bid # 06- 103
The referenced bid tabulation is forwarded for your review. Please take the
necessary
action to prepare the Memorandum for Approval by the City Manager and Council. The
bid file is available for review at the Purchasing Department.
The following information is furnished for those items applicable to Purchasing on the
Request To Award Bid Memorandum:
ITEM NO.lDESCRIPTON RESPONSE
16. Number of Bids Solicited 34
17. Number of Bids Received 5
18. Number of Responsive Bids 5
24. Tabulation Attached Yes
30. State Contract No
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