Fort Walton Beach Council agenda — 11-22-05 ‎(regular)‎ — reading text

to fill Finance Director vacancy Human Resources Director) Council Action 1st 2nd Vote: RG - 27 Agenda Item Number:  o o CITY OF FORT WALTON BEACH MEMORANDUM DATE: November 1, 2005 TO: Joyce Shanahan, City Manager FROM: Mark Wiltsie, Director of Human Resources SUBJECT: Finance Director Recruitment Backt!round: On October 20, 2005, Mike Burton submitted his resignation as Finance Director for the City of Fort Walton Beach. As such, staff prepared a job announcement for publication in the local newspaper and several specific agency or association websites. At their October 28th meeting, City Council approved placement of the job announcement to begin the recruitment process to fill this position. Discussion: As a result of City Council' s approval to place the job announcement, staff advertised the position in the following: Northwest Florida Daily News Sunday, October 28th edition. City of Fort Walton Beach website. Florida Public Personnel Association web site. Florida Government Finance Officers Association website. Florida League of Cities Datagram, November 15th edition. In addition, staff electronically mailed the job announcement to Ken Small, Financial Services Manager with the Florida League of Cities, to be placed in his e- mail distribution to public entities throughout the State of Florida. With regard to the recruitment schedule, staff has prepared two ( 2) alternatives for City Council consideration. For both alternatives, the timelines and job announcement locations are the same. The distinctions between the two are as follows: Alternative # 1: For this alternative, a Review Committee appointed by the City Council would receive and review applications and prepare a short list of 5 to 7 candidates for an interview. Following interviews by the committee, a list of finalist ( 3 to 5 candidates) would be forwarded to City 1 R (,. . 2  o o Council for final interview and selection. This method was utilized in June of 1997 when Gail Abraham announced her resignation as Finance Director. A copy of the minutes of the June 24, 1997 City Council Meeting are attached for review. The Review Committee consisted of the City Manager, Human Resources Director and MIS Director. This process seemed to work well as staff screened the candidates and at the same time left the final interviews and selection to be detennined by City Council as required by the Charter. If this alternative is chosen, City Council could appoint members of the Review Committee at the November 8th or 22nd regular council meeting; and based upon infonnation from the City Attorney, the Review Committee would be subject to the Sunshine Law. Alternative #2: This alternative would include providing the Mayor and City Council members with a copy of all applications and resumes and a summary of qualifications ( i. e., those applicants that meet minimum qualifications and those that do not). In addition, the City Council would meet to short- list the candidates and schedule interviews. Following the interviews City Council would request staff to conduct background investigations, reference checks, and credit check. Finally, an item would be placed on a City Council agenda to consider an appointment. The successful candidate would also be subject to a physical and drug screening. ' Conclusion: Staff respectfully requests City Council consider the recruitment alternatives discussed above and provide direction to the City Manager as to their preference of the attached alternative recruitment schedules. Respectfully Submitted, Mark Wiltsie Director of Human Resources pprove Do Not Approve c Shanahan, City Manager 2  o o Alternate # 1 RECRUITMENT SCHEDULE FINANCE DIRECTOR CITY OF FORT WALTON BEACH October 2005 October 25, 2005 City Council approval of Job Announcement, Schedule & Publications for Advertisement. October 26, 2005 Fax advertisement to Florida League of Cities ( FLOC) Datagram. Publication date November 15, 2005. Also place ad on FLOC website. October 26, 2005 Fax advertisement to Northwest Florida Daily News for publication in the Sunday, October 30th edition. October 26, 2005 Place advertisement on City of Fort Walton Beach website. October 28, 2005 Fax advertisement to Florida Government Finance Officers Association for placement on their website. November 8 or 22, 2005 City Council appoints members to the Review Committee November 25, 2005 Closing date for receipt of applications. November 30, 2005 Resumes and Summary of Qualifications to City Council and Review Committee. Week of December 5th Review Committee meets to prepare list of 5- 7 candidates for preliminary interview with Committee. Week of December 19th Review Committee conducts preliminary interviews. Week of December 26th Conduct Background Investigations. January 9, 2006 City Council conducts interviews with 3 - 5 finalists as recommended by Review Committee at Special City Council Meeting ( 5: 00 PM) January 9, 2006 City Council agenda item at regular meeting to consider appointment. February 6, 2006 Estimated start date of new Finance Director.  o o Alternate # 2 RECRUITMENT SCHEDULE FINANCE DIRECTOR CITY OF FORT WALTON BEACH October 2005 October 25, 2005 City Council approval of Job Announcement, Schedule & Publications for Advertisement. October 26, 2005 Fax advertisement to Florida League of Cities ( FLOC) Datagram. Publication date November 15, 2005. Also place ad on FLOC website. October 26, 2005 Fax advertisement to Northwest Florida Daily News for publication in the Sunday, October 30th edition. October 26, 2005 Place advertisement on City of Fort Walton Beach website. October 28, 2005 Fax advertisement to Florida Government Finance Officers Association for placement on their website. November 25, 2005 Closing date for receipt of applications. November 30, 2005 Resumes and Summary of Qualifications to City Council for review. Week of December 5th City Council meets to prepare list of 3 to 5 candidates. Week of December 19th City Council interviews with candidates on, short list. Week of December 26th Conduct Background Investigations. January 9, 2006 City Council agenda item at regular meeting to consider appointment. February 6, 2006 Estimated start date of new Finance Director.  6/ 24/ 97 o o 217 GOLF CLUB Campbell . wed to authorize the City IIaDager to ANTENNA ( CONT) iation for a l_s. fit . ith Pr~ to ag.c a IDODOpOle for placiDg t. lec . nicat:1oD lID at Walton 8each Golf Club. lIot: ion... by Ifr. aDd carried nn. ith nf--- usly . ph-ll, C-. DowliJuJ, lley, and COlliD8 in favor ( Caruat aDd covey LEAGUE OF The City Mana er explained the Mayor and I 0 counoilmembers CITIES VOTING have signed up ~ o attend the Florida Lea of Cities AnnuAl DELEGATE Conference on A st 21- 23, 1997, and t t a voting delegate to the Conference ust be designated by uncil. 1Ir. appoint IIa r Glover _ the voting itie. Confereace on August by 1Ir. DowliDg and carried lag, Gib8Ol1, Ke1.ley, and Covey abaent). RES. 97- 13 A RESOLUTION MANAGER, ON BEHALF OF THE FDOT CITY OF FORT A MAINTENANCE AGREEMENT MAINTENANCE BEACH AND THE STATE OF AGREEMENT VISIONS, PROVIDING THE The City only. The City Manag explained that Resolution 96- transmitting the ROW