Fort Walton Beach Council agenda — 11-22-05 ‎(regular)‎ — reading text

taken back to the City Council at its November 8, 2005 meeting, where information was provided from the MPB. The Council voted to take the study off the continuance and place it on the agenda as it was first presented at the September 27, 2005 meeting. ANALYSIS: As stated in the Executive Summary of Schmidt Dell Associates' Eglin Parkway Lighting the project under one Feasibility Study, the best possible situation would be to perform of the construction contract. With Gulf Power utilizing directional boring for installation which would minimize underground wiring the construction should not take over one year, this traffic artery. The estimated cost to complete the project is $ 3. 28 interruption to major and million, which includes the undergrounding of the public utilities, the decorative streetlights, conversion of individual services to underground. that staff The CRA Board of Commissioners, at their September 7, 2005 meeting, requested that might be available to offset some of the costs of the pursue state or federal funding sources in with the City tor educe the construction, a nd to request that Gulf Power work partnership 2  o o costs 0 f the project if u ndergrounding utilities will enhance the 0 verall power g rid a nd/ or will reduce hurricane- related repairs in the future. In order to complete the necessary design and construction documents the consultant needs to documents would include all prepare Phase II construction documents. These construction drawings and specifications needed to install the decorative lighting fixtures and would include firm cost estimates for that as well as construction administration, coordinating with all the utility and commercial properties to accept underground utilities. While the companies, rewiring Phase II construction documents are being prepared, Staff will review funding options including state and federal transportation enhancement grants and matching grants, local improvement districts a ndunderground utility districts, rate surcharges, etc. Staff will provide some initial information regarding funding options at the City Council meeting. RECOMMENDATIONS: At their September 7, 2005 meeting, the CRA Board of Commissioners recommended that staff direct staff to identify options for additional funding sources and recommended that City Council have the consultant prepare Phase II construction documents. If approved, funds for the estimated cost of, $80, 000 are available in CIP # 5488, Decorative Lighting Program, Account 109- 5488- 552- 6997. Note: The Eglin Parkway Lighting Feasibility Study was distributed to the City Council prior to 20 the September 27, 2005 meeting. Minutes from the October 6 meeting and the October Board to discuss conversion of overhead to special meetings of the Municipal Planning utilities were distributed to the City Council prior to the November 8, 2005 meeting. underground If you need copies of any of this material, please contact Missy McKim. Submitted by: J}I tJr Ilj--/ Date Reviewed and Approved by: L.-"" Miss cKim, CDS Director Date Reviewed and Concur: lli1AJ- ill Date '~/()( J Y. e hanahan, City Manager 3  o o CITY OF FORT WALTON BEACH MEMORANDUM DATE: November 15, 2005 TO: Joyce Shanahan, City Manager FROM: Mark Wiltsie, Director of Human Resources SUBJECT: Finance Director Recruitment / Review Committee and Amended Recruitment Schedule Background: At their November 8, 2005 meeting, City Council approved a Recruitment Schedule establishing a Review Committee to assist in the process to fill the pending vacancy for Finance Director. As discussed at that meeting, the Review Committee would be responsible for screening and pre- interviewing the applicants for final interview and appointment by City Council. Discussion: Based on the above, staff met to discuss potential members of the Review Committee and recommend the following participate in this process: Joyce Shanahan, City Manager Mark Wiltsie, Human Resources Director Dominick Fiorentino, MIS Director Steve Jay, Partner, O' Sullivan Creel, LLP - Destin Office Gary Stanford, Okaloosa County Finance Officer (pending approval to serve by the Clerk of Court) City Council Member In staff's opinion, the above committee members have the expertise and experience necessary to review, screen and pre- interview applicants to assist City Council in their efforts to appoint a qualified candidate for this most important Charter Officer position. In addition to the Review Committee matter, staff is proposing a revised Recruitment Schedule which would extend the due date for receipt of applications and resumes for an additional three 3) weeks. The amended schedule is proposed due to the limited number of applications that we 1 V Gb"\  o o have received to date. Although we have received several phone calls from potential applicants, as of this writing we have received only two applications for this position. The amended due date for receipt of applications would require all activities scheduled after that date to change as well. To broaden the scope of the recruitment, staff has placed a job announcement on Career Builders website and proposes to place an announcement on the National Government Finance Officers Association ( GFOA) website on November 25, 2005. Recommendation: Staff respectfully requests City Council confirm the above as members of the Review Committee as part of the recruitment process for Finance Director and approve the amended Recruitment Schedule which is attached to this staff report. Respectfully submitted, 4'~ vetA Mark Wiltsie Director of Human Resources pproved Not Approved 2  o o Alternate # 1 Revised 11/15/ 05 RECRUITMENT SCHEDULE FINANCE DIRECTOR CITY OF FORT WALTON BEACH October 2005 October 25, 2005 City Council approval of Job Announcement, Schedule & Publications for Advertisement. October 26, 2005 Fax advertisement to Florida League of Cities ( FLOC) Datagram. Publication date November 15, 2005. Also place ad on FLOC website. October 26, 2005 Fax advertisement to Northwest Florida Daily News for publication in the Sunday, October 30th edition. October 26, 2005 Place advertisement on City of Fort Walton Beach website. October 28, 2005 Fax advertisement to Florida Government Finance Officers Association for placement on their website. November 22, 2005 City Council appoints members to the Review Committee. December 16, 2005 Closing date for receipt of applications. December 21, 2005 Resumes and Summary of Qualifications to City Council and Review Committee. Week of December 26th Review Committee meets to prepare list of 5- 7 candidates for preliminary interview with Committee. Week of January 9th Review Committee conducts preliminary interviews. Week of January 16th Conduct Background Investigations. January 24, 2006 City Council conducts interviews with 3 - 5 finalists as recommended by Review Committee at Special City Council Meeting ( 5: 00 PM) January 24, 2006 City Council agenda item at regular meeting to consider appointment. February 27, 2006 Estimated start date of new Finance Director.  2)" -- O~) o 0 c (\) Q (, .~. ' C:. \~., 1\" 1 - C. '''./-, d'\. C::~"', \. . ,,-... f) t.", '..." ~~ '--~ j '/ CITY COUNCIL MEETING r ,' r- f. t ,. A j" I '<-'"'"\., ,,,.. ,-,' ~- November 8, 2005 Regular Agenda I Consideration of establishing recruitment procedures