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CLERK
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CITY COUNCIL MEETING
November 22, 2005
Consent Agenda
Request authorization to award bid for Electrical
Upgrade for Well 11 , to Control Systems and
Instrumentation of Pensacola, FL in the amount of
76, 120
Purchasing Director) ( Utilities Director)
Council Action
1st
2nd
Vote:
CA- 2
Agenda Item Number:
o o
crTY OF FORT WALTON BEACH
MEMORANDUM
DATE: November 14, 2005
TO: Joyce Shanahan, City Manager
FROM: John Hofstad, Utilities Director
SUBJECT: to award Bid No. 06- 102, Electrical Upgrade for Well 11.
Request
SUMMARY
Pursuant to Chapter 2, Purchasing policies and procedures, Fort
Section 2- 266,
Walton Beach Code of Ordinances, request authorization to award Bid No. 06- 102,
Electrical Upgrade for Well 11, to the lowest responsive, responsible bidder,
Control Systems and Instrumentation of Pensacola, Florida, for the bid amount
of $ 76, 120.
available in Account No. 401- 8026- 533- 6997,
Ifapproved, sufficient funds are
Utilities, Special Projects, Well Maintenance Program, in the amount of
86, 870.
Recommend the Council approve the bid received from, Control Systems and
City
Instrumentation of Pensacola, Florida, for a total cost of $ 76, 120. 00.
FIN A N C I A L D A T A
l.DEPARTMENT: Util~ties
2. DIVISION: Water Operations
3. FUND: Utilities Enterprise Fund
4. ACCOUNT 401- 8026- 533- 6997
5. ACCT. DESCRIPTION: Well Maintenance Program
6. FY BUDGET: 2005/ 06
7. AMOUNT BUDGETED: $ 86, 870
8. GRANT FUNDS: YES NO X AMOUNT
9. FUND TRANSFER: YES NO X AMOUNT
10. FROM ACCT: N/ A
ll.TO ACCT: N/ A
12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A
13. PRICE ANALYSIS: ATTACHED X ADD' L MAT FDR NONE
BID I T E M D A T A
14. DESCRIPTION OF BID ITEM:* Provide install and program a motor control
center to control 3 motors, construct a mounting
pad for 200KW generator, install an auto
a new
power transfer switch, and other work
as
described in bid specifications.
15. SUPPLEMENTAL MATERIAL: ATTACHED X ADD' L MAT FDR NONE
16. # BID INVITATIONS SENT: 23
17. # BIDS RECEIVED: 2
18. # RESPONSIVE BIDS: 2
Cf\ ~ 7/
o FL
19. RECOMMENDED VENDOR: Control Systems and Instrumentation of Pensacola,
20. BID AWARD AMOUNT: $ 76, 120. 00
21. COMMENTS: *
22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/ A
23. ESTIMATED PURCHASE AMOUNT: N/ A
24. BID TABULATION ATTACHED: YES X NO ADD' L MAT FDR
25. TERM OF CONTRACT: N/ A
26. BID VALID TO: 60- Days January 7, 2006
27. BID PRICE VALID FOR TERM OF CONTRACT: YES X NO
28. WARRANTY PERIOD: 12 Months
29. DELIVERY TIME: 120 days
30. STATE CONTRACT: YES NO X
31. CONTRACT #: N/ A
32. CO- OP PURCHASE: YES NO X
33. AGENCY: N/ A
34. EXPECTED LIFE OF ITEM: 10+ Years.
35. ITEM DEMO' D: YES NO X
36. REFERENCES CHECKED: YES NO N/ A
37. CONTRACT: ATTACHED YES NO ADD' L MAT FDR N/ A
38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO N/ A
39. CURRENT VENDOR: N/ A
40. CURRENT PRICE: N/ A
REPORT PREPARED BY: y-~-
Date
REVIEWED & SUBMITTED BY: 1-/ 9'-
6S-
Date
REVIEWED AND CONCUR: JlIIIp' O~
Date
COMMENTS:
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ATTACHMENT 1
BID SUMMARY COMMENTS
Electrical Upgrade for Well 11
The following comments relate to the "*,, items in numerical order indicated on
the Bid Award Summary Memorandum.
14. OUTLINE OF BID ITEM:
1. Provide an Bradley Motor Control Center ( MCC) with a
Allen
Programmable Logic Controller ( PLC) and three ( 3) Smart Motor
Controler, SMC- Plus Bulletin 150.
2. Construct concrete mounting pad for a 200KW Kaytolight generator
according to Kaytolight' s specifications ( approximately 20 x 20)
Generator Provided by the City)
3. Provide labor and materials for the installation of an auto power
transfer switch ( ASCO provided by the City)
7000
4. Installation of all applicable conduits and wiring from generator to
auto transfer switch and from the transfer switch to the MCC
including wet- sawing concrete floors and core drilling the wall for
the conduits.
5. Provide labor for the removing of all old motor control equipment.
6. Provide labor and materials for constructing house keeping pad for
the new MCC.
7. Provide labor and materials for the installation of the Motor
Control Center and all necessary wiring.
8. Install a pressure transmitter including all necessary piping and
wiring.
9. Provide labor and materials for interfacing with SCADA system
Dataflow TAC II)
10. Provide programming of PLC and Human Machine Interface.
The new PLC will control both the well motor and two high service
pumps.
A 4- 20mA- transducer shall be installed to monitor the water level of
the level tank and this input will be used by the PLC
ground storage
to determine the need to turn on and off the well motor.
The existing 4- 20mA- transducer that monitors line pressure will be
used by the PLC to determine the need to turn on and off the service
pumps.
Any time a service pump starts the PLC will energize a contact to
turn on the chlorine booster pump starter.
The PLC will monitor the high and low chlorine vacuum contacts and
shut the chlorine booster pump and service pumps off in the event of
an alarm.
11. Provide training to City personnel on operation and maintenance of
the PLC.
12. Provide as built drawings and operation and maintenance manuals.
21. COMMENTS:
1. The Well 11 treatment plant provides 30% of the city' s drinking water
this project will upgrade all major electrical controls and provide
for automatic transfer to backup