Fort Walton Beach Council agenda — 11-22-05 ‎(regular)‎ — reading text

o o 11108/ 05 UNDERGROUND UTILITIES ( CONTI Mr. Minich moved to amend the motion that the Issue be taken off continuance and placed on the Council agenda as It was first presented at the 9- 27-05 meeting. Mr. Holmes seconded the motion to amend the motion and it carried by a vote of 6 to 1 with Holmes, Patterson, Campbell, Tucker, Hartwell, and Minich In favor and Pullen opposed. The Mayor called for the vote on the motion, as amended, that the issue be taken off continuance and placed on the Council agenda as It was first presented at the 9- 27-05 meeting and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich In favor. NEXTEl lEASE- 55 WRIGHT PARKWAY NW Mr. Tucker moved to approve the lease agreement between the City of Fort Walton Beach and Nextel WIP lease Corporation for space on the catwalk and grounds of the water tower at 55 Wright Parkway NW. The lease will be for a five- year period with options for two (2) additional five year periods at an annual rate of $28, 000 per year, with an adjustment each year of 30;"or the Consumer Price Index ( CPI), whichever is greater. Further, to authorize the Mayor to execute the necessary documents. Dr. Pullen seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. RECESS The meeting recessed at 8: 55 p. m. RECONVENE The meeting reconvened at 9:00 p. m. VESTA HEIGHTS LAKE PROPERTY Consideration of a request to task either the Water's Edge Ad Hoc Committee or the Municipal Planning Board to undertake an evaluation of stormwater issues and make recommendations on correcting any problems with the property known as Parcel # 2, lot 9, Block 9 of the Vesta Heights Subdivision 4th Addition. John Hofstad, Utilities Director, advised that prior to converting the existing dry property known as Vesta lake to a stormwater holding pond, several issues must be addressed including permitting requirements; adjoining property owner concurrence; pedestrian access, and nuisance pests, to name a few. Mr. Hofstad explained that Staff contacted FDEP regarding the permitting process, and advised there is no guarantee from the FEDP that a permit will be granted for the proposed use. He also advised there is a stormwater holding pond to the south at the end of lake Drive, as well as a large stormwater retention facility on Wright Parkway. He stated that while it is possible to construct a stormwater holding pond at the Vesta lake property, the City should consider the impact of the issues, and that Staff feels it would not be in the best interest of the City. Dr. Pullen, who initiated the request, thanked Staff for the time and effort and the information that was provided to Council. Mr. Minich moved that the City convert the 4. 0 acres in the Vesta Heights Subdivision as a conservation buffer. Motion died for lack of a second. Dr. Pullen moved that the Municipal Planning Board work with Staff and work out a recommendation as to the best use ofthe property. Mr. Minich seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Pullen, Tucker, Hartwell, and Minich in favor. 32 11/08/ 05 o o RECRUITMENT PROCEDURES-FINANCE DIRECTOR Consideration of establishing recruitment procedures to fill the vacancy created by the resignation of the Finance Director. Mark Wiltsie, Human Resource Director, discussed two recruitment alternatives for the position of Finance Director. Alternative # 1 consists of a Review Committee appointed by the City Council to review applications and prepare a short list of 5 to 7 applicants to interview. Following interviews by the Committee, the list of finalists would be narrowed down to between 3 and 5 candidates and forwarded to Council for final interview and selection. Mr. Wiltsie explained this method was utilized successfully in the past with the Review Committee consisting of the City Manager, Human Resource Director and MIS Director. Alternative #2 would include providing the Mayor and City Council with a copy of all applications and resumes and summary of qualifications, then have Council meet and short list the candidates and schedule interviews. After the interviews, background investigations, reference checks and credit checks would be conducted, with an item placed on a City Council agenda to consider appointment. Council was advised the MIS Director was included in the last Review Committee because of the close ties between the MIS Department and the Finance Department in regards to the computerized functions of the Finance Department. Upon questioning, the City Attorney informed that the Review Committee is simply reviewing the applications and all will be submitted to Council, and that Council can still select a candidate who is not on the Review Committee' s short list. She further advised the Review Committee would be subject to the Sunshine Law due to the position being appointed. The City Manager stated there are many communities throughout the state that u se selection committees to assist Council in making decisions for their charter officers, but the final decision still lies with the City Council. Mr. Tucker moved to utilize alternative #1 for the recruitment process for the Finance Director. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. The selection of a Review Committee will be proposed on the next City Council agenda. TERMS OF OFFICE FOR CHAlRNICE-CHAlR Consideration of a request to direct City Attorney to draft an ordinance that will enable each board and committee to establish terms of office for their chair and vice- chairperson. Dr. Pullen moved that each City board/committee establish for their respective group the terms of office for their chair and vice chairperson. Mr. Tucker seconded motion. Discussion included the importance of the boards and committees to assist in the running of the City; the role of the chairman to facilitate their respective board or committee; the restriction that could occur in City boards if the same individual is chairman every year; and that members of the boards and committees are aware of respective members time and personalities. Jim Dowling, 111 Ferry Road, stated it is possible the citizenry can be restricted if the same individuals are constantly elected to the position of chairman, as was the case several years ago and that is why the rules were changed. The Mayor called for the vote on the motion and it carried by a vote of 4 to 3 with Patterson, Tucker, Pullen, and Hartwell in favor and Holmes, Campbell, and Minich opposed. 0'_' _.. .____ _. ___~.__. -. - -.-------.---  33 o o 11/08/ 05 TERMS OF OFFICE FOR CHAlRNICE-CHAlR ( CONTI Dr. Pullen moved to direct the City Attorney to draft an ordinance that will enable each board and committee to establish terms of office for their chair and vice chairperson and bring it back to the next Council meeting. Mr. Tucker seconded motion and it carried by a vote of 4 to 3 with Patterson, Tucker, Pullen, and Hartwell in favor and Holmes, Campbell, and Minich opposed. APPOINTMENT TO WATER' S EDGE AD- HOC COMMITTEE Consideration of appointing citizen( s) to serve on the Water' s Edge Ad Hoc Committee to serve and carry out all duties and obligations of the Waterfronts Florida Partnership Committee pursuant to' Resolution 05- 33. The Mayor clarified that the Water's Edge Ad Hoc Committee consists of four boaters and four non- boaters, and that the current vacancies consist of one boater and one non- boater. However, since the applicants on file are all boat owners, only one vacancy for a boat owner can be filled, unless there is a nomination for a non- boater. Mr. Minich nominated Bobby Nabors, 230 Country Club Road. Mr. Tucker nominated Jason Shirey, 215 Mooney Road. The Mayor called for the vote on the nomination of Bobby Nabors, 230 Country Club Road and it failed by a vote of 2 to 6 with Patterson and Minich in favor and Holmes, Campbell, Tucker, Pullen, and Hartwell opposed. The Mayor called for the vote on the nomination of Jason Shirey, 215 Mooney Road and it carried by a vote of 6 to 1 with Holmes, Campbell, Tucker, Pullen, Hartwell, and Minich in favor and Patterson opposed. The Mayor announced that Jason Shirey was appointed to the Waters Edge Ad- Hoc Committee as a boat owner member. Council acknowledged that all of the applicants had excellent qualifications. SCHEDULE OF EXECUTIVE SESSION Mr. Tucker moved to schedule a City Council Executive Session on January 10, 2006 at 6: 00 p. m., to discuss the following ongoing litigation: a) City v. Sharpe & B& H, Okaloosa County Case No. 03-CA- 4042; and b) Sand Pine Realty, Inc. Okaloosa County Case No. 05-CA- 3803. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. MAYOR/COUNCIL ANNOUNCEMENTS Dr. Pullen expressed concern that the organizers of Okaloosa on Ice receive a portion of the earnings from the event, especially since the City provides free access of the Landing and shares in the electrical expense of the event. The City Manager advised any questions can be directed to the incoming president, and Council suggested that any concerns be discussed in January after the event is over. Dr. Pullen agreed to this suggestion. Dr. Pullen also discussed the function of the City Attorney as opposed to attorneys hired by the City to deal in specialized fields, such as pension, franchise, etc. 34 11/08/ 05 o o MAYOR/COUNCIL ANNOUNCEMENTS ( CONTI Mr. Minich mentioned the possibility of moving the Council Workshop to the first meeting of the month. He also stated that as a member of Council he speaks for himself and not what he thinks other Council members may think; and he expressed his thoughts that the announcements during the announcement portion of the agenda should be kept short and not entail lengthy discussion. The Mayor announced the City has closed on the Softball Complex property and a ceremony is being planned with the Forestry Service sometime in December. He also informed Council that the one- cent sales tax is still being worked on by the DCLDC, and that he enjoyed the health and fitness cookout on Monday evening. CITY MANAGER ANNOUNCEMENTS The City Manager announced the City Veterans' Day closings; the annual Doll Show at the Senior Center November 12; the Sports Card Memorabilia Show on November 12 at the Hedrick Center; and the guest speaker at the library on November 12. The City Manager also announced the Beal Parkway Neighborhood meeting will be on November 16 at 5: 30 at the Chester Pruitt Recreation Center. The City Manager also thanked Finance Director Mike Burton for his fine service the past years. ADJOURNMENT There being no further business, the meeting adjourned at 10: 00 p. m. APPROVED: MAYOR: ATTEST: CITY