Fort Walton Beach Council agenda — 11-22-05 ‎(regular)‎ — reading text

CLIENT NAME O =1 0 uHiC r i3: m n lij a} BEACH COMMUNITY BANK C 0 N S U L T I N G ATLANTA i ii, 311i TALLAHASSEE DESTIN ;; ~ me: r~ J. g- com www~. I !:! ~  o o CITY COUNCIL MEETING November 22, 2005 Regular Agenda Consideration of request by Beach Community Bank to approve a Matching Streetscape Grant of $ 8, 835 for improvements at 25 Perry Avenue CDS Director) Community Redevelopment Agency Recommendation: Approval (6-0) 11/ 02/05 Council Action 1st 2nd Vote: Agenda Item Number: RG - 13  o o CITY OF FORT WALTON BEACH COMMUNITY DEVELOPMENT SERVICES DEPARTMENT MEMORANDUM Date: November 7, 2005 To: Joyce Shanahan, City Manager From: Missy McKim, AICP, Director Community Development Services Subject: Consideration of Approval of a Matching Streetscape Grant for 25 Perry Avenue SE, and for the City to enter into a Streetscape Maintenance Agreement with Beach Community Bank for the improvements within the FDOT R- O- W REQUEST: The property owner, Beach Community Bank, has submitted an application for a CRA Matching Streetscape Grant Program in order to install brick pavers in the FOOT public right- of-way abutting the property at 25 Perry Avenue SE, the site of a new ATM facility that has been approved by City Council. The proposed improvement entails the removal of the existing concrete sidewalk and construction of an eight-foot sidewalk constructed of brick pavers along the frontage of the property 0 n Eglin Parkway. Because 0 f the additional width 0 f the sidewalk a nd associated demolition impacts, some minor replanting of ground cover and sod will also be required within the 10' streetscape easement. PROGRAM REQUIREMENTS: The Matching Streetscape Grant Program was approved by City Council on June 26, 2001, after receiving a recommendation for approval from the CRA Board of Commissioners on June 6, 2001. In April 2004 the City Council approved revisions to the grant program, which allows improvements on a streetscape easement of up to a ten- foot width inside the private property granted by the property owner to the City for streetscape improvements. The 50/ 50 matching grant program provides grants of up to $ 10, 000 as an incentive for commercial property owners to improve the appearance of abutting public rights- of-way. The program is available to all commercial properties that abut a City or FOOT public right- of- way within the CRA Area. The following improvements are eligible for grant funds under the program: Sidewalks; Landscaping; Irrigation systems for approved landscaped area; Decorative light fixtures and associated electrical wiring; Street furniture ( benches, trash receptacles, etc.); and Placement of overhead utilities underground. The program guidelines require that the applicant submit a site plan showing the proposed improvements, a list of amenities to be provided in the public right- of-way and/ or streetscape easement, and a cost estimate showing the total project cost and the amount of grant funds requested. The applicant is required to enter into a maintenance agreement with the City of Fort Walton Beach, guaranteeing the maintenance of the improvements for their duration. The 1-  o o CRA Board of Commissioners must review and recommend approval of the matching grant funds, and the City Council must approve the grant funds. in place, a The grant funds are awarded to the applicant after the improvements are maintenance agreement is approved by City Council, and the applicant has submitted copies of the receipts for the improvements to CDS staff. DISCUSSION The application for streetscape improvements at 25 Perry Avenue SE has been reviewed by CDS staff and has been found to be in conformance with program guidelines. The plans have been reviewed by Public Works and found to meet standards. The applicant has submitted an estimate of the proposed costs for the right- of-way improvements totaling $ 17, 670.00. The total dollar amount of the eligible improvements qualifies the applicant for $ 8, 835. 00 in matching from the CRA grant funds. Funds in the amount of $ 4, 018. 20 would need to be transferred Grant account ( 109- contingencies account ( 109- 2000- 552-5501) into the Matching Streetscape 5351- 552- 6997) in order for sufficient funds to pay the grant. RECOMMENDATION Staff finds that the applrcation is in conformance with the Matching Streetscape Grant Program of guidelines, and the CRA Board recommended approval at their November 2, 2005 meeting, conditions: grant funds in the amount of up to $ 8, 835. 00 for the project subject to the following of 1. The City shall enter into a Highway Landscape Maintenance Memorandum the FOOT of- Agreement with FOOT for improvements constructed within right- way. 2. The applicant shall be required to enter into a maintenance agreement with the City of Fort Walton Beach for the maintenance of improvements constructed within the FOOT of Fort Walton right- of-way, in accordance with the guidelines as established by the City Beach. 3. Grant funds will be released to the applicant upon approval of the maintenance of all agreements, submittal of the recorded streetscape easement, completion consistent improvements listed on the approved site plan and approved by Public Works with the memo dated 1117/ 05 ( attached), submittal of all invoices relative to the approved of funds, and improvements, copies of cancelled checks/ or receipts showing payment CDS staff that the have been installed in accordance with verificationby improvements the approved plan. Attachments 1. Memo from Public Works Department 2. Minutes from CRA meeting, November 2, 2005 3. Application letter from Beach Community Bank and cost estimates 4. Site Plan and drawings 5. Streetscape Maintenance Agreement REPORT PREPARED BY: 1J I Dat 11't:J OS- REVIEWED & SUBMITTED BY: 1) II ;/ IDate