Fort Walton Beach Council agenda — 11-22-05 ‎(regular)‎ — reading text

are in place, a maintenance agreement is approved by City Council, and the applicant has submitted copies of the receipts for the improvements to COS staff. DISCUSSION Beach Community Bank applied for Matching and Landscape Grant Program funding in August 2002 to remove the existing concrete sidewalks and install a 6- foot wide decorative paver sidewalk. The CRA Board of Commissioners recommended approval and the City Council approved the grant in September 2002. At that time, the estimated costs for the right- of-way improvements totaled $ 16, 092. 00. The total dollar amount of the eligible improvements qualified the applicant for a total of $8, 046. 00 in grant funds. The City and FOOT executed a Highway Landscape Maintenance Memorandum of Agreement on January 6, 2003, granting the go- ahead for Beach Community Bank to apply for FOOT permits and complete the work. However, the bank did not go forward with the improvements at that time, and the City has not made any payments to the bank, since the work was not done. On October 25, 2005 Beach Community Bank re- applied for a Matching Streetscape Grant for the same stretch 0 f sidewalk a long Eglin Parkway; however, per t he City' s request, the width of the pavement was expanded to 8 feet, which required some new landscaping in the 10- foot streetscape easement now eligible for grant funding. The FOOT Landscape Maintenance Memorandum of Agreement is still valid, since the The " new" parameters within the. FOOT right- of-way have not been changed. application for streetscape improvements at 17 Eglin Parkway SE has been reviewed by CDS staff and has been found to be in conformance with program guidelines. The plans have been reviewed by Public Works and found to meet standards. The applicant has submitted an estimate of the proposed costs for the right- of-way improvements the totaling $ 20, 267. 50. The total dollar amount of the eligible improvements qualifies applicant for $ 10, 000 in matching grant funds. RECOMMENDATION Staff finds that the application is in conformance with the Matching Streetscape Grant their November 2, Program guidelines, and the CRA Board recommended approval at 2005 meeting, of grantfunds in the amount of up to $ 10, 000. 00 for the project subject to the following conditions: the 1. The applicant shall be required to enter into a maintenance agreement with constructed City of Fort Walton Beach for the maintenance of improvements within the FOOT right-of-way and the streetscape easement granted to the City, in accordance with the guidelinesas established by the City of Fort Walton Beach. 2. Grant funds will be released to the applicant upon approval of the maintenance agreements, submittal of the recorded streetscape ease~ ent, completion of all 2-  o o tf/ IIIIIIt... improvements listed 0 n t he approved site p Ian a nd approved by Public Works consistent with the memo dated 11/ 7/ 05 ( attached), submittal of all invoices relative to the approved improvements, copies of cancelled checks/ or receipts showing payment of funds, and verification by CDS staff that the improvements have been installed in accordance with the approved plan. Attachments 1. Memo from Public Works Department 2. Minutes from CRA meeting, November 2, 2005 3. Application letter from Beach Community Bank and cost estimates 4. Site Plan and drawings 5. Grant of Streetscape Easement 6. Streetscape Maintenance Agreement O~ JY/ S-/ REPORT PREPARED BY: e~ 4er ~ Daie REVIEWED & SUBMITTED BY: ~ ~. Missy m ~ McKim/ CDS Director 1115/ ate 0 5" REVIEWED AND CONCUR: UltlA~~ 3-  o o reily oJ $~ Cf)faJton, f!/ JeacIv Date: November 7, 2005 To: Peggy Fowler, CRA Planner From: Nancy E. McDonald) Engineering Services Manager ~ u Subject: Beach Community Bank - CRA Matching Streetscape Grant 17 Eglin Pkwy. SE I have reviewed the proposed site improvements plan for the above referenced development for the City' s Matching Streetscape Grant Program, which was submitted to the CRA for review November 2, 2005. The Engineering Division has no objections to the proposed plan, provided the following items are addressed: 1. All ADA requirements regarding public sidewalks must be met. 2. Handicap ramps will be required where the sidewalk crosses the driveway. 3. Detectable warning surfaces must be installed where the sidewalk approaches the driveway, as required by ADA. 4. Allexisting driveway openings not being used are to be replaced with matching street curb. 5. The connection for the new driveway must provide adequate turning radii or flares, as required by DOT. C:\DocUments and Settings\nmcdonald\ My Documents\Docs\Memos\ To CDS\Stre tscapeGrant. BeachCom Bank2.doc  BOARD cOOMMISSIONERS OF THE FORT Wg.ON BEACH COMMUNITY REDEVELOPMENT AGENCY NOVEMBER 2, 2005 INTRODUCTION ular meeting of the Board of Commissioners of the Fort Walton Beach Community Rede pment Agenc s held on Wednesday, November 2, 2005 at 5: 30 p. m. in the Council Cha s of City Hall with the folio' members present: Joyce Gillie Gossom, C . an; Bill Garvie, Chris Gibson, Chuck Ke Thrush Also present:Missy McKim, Councilman Wayne Pullen. CALL TO ORDER The Chairman called the mee . APPROVAL OF ES Mrs. Thrush ved to approve the minutes of the October 5, 2005 Gibson seconded meeting. motion it carried unanimously with Garvie, Gibson, Gossom, Kennedy, Nabor , fa MATCHING STREETSCAPE GRANT REQUEST - BEACH COMMUNITY BANK CRA Case # 05- 15- MSG. Request by Moore Bass Consulting, I nc., a pplicant, for consideration 0 f recommendation of Matching Streets cape Grant funds for Beach Community Bank at 17 Eglin Parkway SE. David Smith, representing Beach Community Bank, explained the first request is for the proposed improvement to remove the concrete sidewalk in front of the bank along Eglin Parkway and replace with an 8' decorative brick paved sidewalk. He passed around colored rendering that showed the decorative pavers as well as additional landscaping. He requested approval of the request for grant funds in the amount of $ 10, 000. Gary Pelham, Assistant Vice President, Facility Management of Beach Community Bank, requested the Board look favorably upon the request. Ms. Fowler explained that the color of the pavers will set the color pattern for that block. She stated that staff had nothing to add. Mr. Garvie moved to recommend to City Council approval ofthe Matching Streetscape Grant fund request from Beach Community Bank at 17 Eglin Parkway SE in the amount of up to $10, 000. 00, subject to the following conditions: 1. The City shall enter into a Highway Landscape Maintenance Memorandum of Agreement with FDOT for improvements constructed within the FDOT right- of-way. 2. The applicant shall be required to enter into a maintenance agreement with the City of Fort Walton Beach for the maintenance of improvements constructed within the FDOT right-of- way and the streetscape easement granted to the City, in accordance with the guidelines as established by the City of Fort Walton Beach. 3. Grant funds will be released to the applicant upon approval of the maintenance agreements, submittal of the recorded streetscape easement, completion of all improvements listed on the approved site plan, submittal of all invoices relative to the approved improvements, copies of cancelled checks/ or receipts showing payment of funds, and verification by CDS staff that the improvements have been installed in accordance with the approved plan. Mrs. Thrush seconded motion and it carried unanimously with Garvie, Gibson, Gossom, Kennedy, Nabors, and Thrush in favor.  v o CRA 11- 2- 05 MATCHING STREETSCAPE GRANT REQUEST - BEACH COMMUNITY BANK Case # 05- 16- MSG. Request by Moore Bass Consulting, I nc., a pplicant, for consideration re mmendation of Matching Streetscape Grant funds for Beach Community Bank ATM Facility 25 Per venue SE. David Sm , Civil Engineer with Moore Bass Consulting, representing Beach Community Ban, explained the second quest is for the proposed improvement to remove the concrete sidewalk in fr t of the ATM machine alon Perry Avenue and replace with an 8' decorative brick paved sidewalk. H passed around colored renderi that showed the decorative pavers as well as additionallandscap' g. He requested approval of the re est for grant funds in the amount of $8, 835. 00. The question was aske if it would be possible to install an 8' sidewalk along C stnut Avenue