Fort Walton Beach Council agenda — 06-09-09 regular — reading text

as BCC) and, the following Fire Departments and /or Districts: Destin Fire Control District Florosa Fire District Ft. Walton Beach Fire Department Mary Esther Fire Department East Niceville Fire District North Bay Fire District Niceville Fire Department Okaloosa Island Fire District Ocean City Wright Fire Control District Valparaiso Fire Department Almarante Fire District Baker Fire District Blackman Fire District Dorcas Fire District Laurel Hill Fire Department North Okaloosa Fire District Holt Fire District RESPONSIBILITIES: Okaloosa County BCC agrees: 1. To provide Dispatch Services on the County' s designated radio system at no cost to the above mentioned Fire Departments and /or Districts, other than those stated in this agreement. Dispatch Services is defined as the receipt of an emergency call for service and notifying the agency of the request for service. 2. To make every attempt possible to meet current and future ISO and NFPA requirements, as they pertain to dispatch services. 3. To work with the above mentioned Fire Departments and /or Districts in resolving any complaints /issues that might arise concerning dispatching services as stated in number nine ( 9) below. 4. That the Chairman of the Communications Committee shall be a representative of the Fire Departments and /or Districts. 28_  The Fire Department and/ or District agree: 1. To develop County -wide consistent procedures for the dispatch of the departments as developed by the Communications Committee subject to final approval by the County. 2. To provide and maintain personnel rosters and apparatus status changes in a timely manner to the County. 3. To reimburse the County for all costs in adding additional response zones and fire run card changes per mutually agreed upon negotiated pricing quotes and invoicing between the fire agency and the 911 Communications Chief. 4.- The County does not guarantee the performance of State Law Enforcement Radio System as it is not the owner of the system and airtime is leased through M/A -Com. 5. The County cannot provide any assurance of the percentage of radio coverage for its Conventional Vhf system. 6. The County will not patch the Conventional Vhf system to the State System for normal day to day operations after January 1, 2012, unless the County is requested to do so sooner by the State of Florida or FCC. 7. Departments opting out of this agreement shall give a minimum of 60 days notice to the County and forfeit any initial setup payments paid to the County for items such as but not limited to setup, run card changes, response zones, etc. 8. Departments opting into this agreement shall give a minimum of 60 days notice and reimburse the County for all set up costs. 9. To resolve any complaints regarding performance of dispatch services with the 911 Communications Chief. If resolution can not be reached, the issue will be addressed by the Communications Committee. If resolution still cannot be reached, then the Communication Committee Chairman and the Okaloosa County Public Safety Director will attempt resolution. 10. The Communications Committee will be comprised of three representatives from the South Fire Departments, three representatives from the North Fire Departments, one representative from EMS, one representative from the County Warning Point and the 911 Communications Chief. All representatives must have the authority from their organizations and departments to make decisions on the behalf of those they represent. Further, no more than one representative will be allowed from the same fire department. TERM AND RENEWAL: This Agreement shall be for initial term of three ( 3) years beginning October 1, 2009, with two (2) one ( 1) year automatic renewals. 29_ INSURANCE: The Okaloosa County BCC shall be responsible for maintaining liability insurance coverage to protect against any claims specifically related to the dispatching services. The other parties shall be responsible for maintaining their own liability insurance coverage to protect themselves from claims relating to its emergency response operations. SOVERIGN IMMUNITY: Nothing contained herein shall be construed to waive either party' s immunity from liability under the doctrine of sovereign immunity or Section 768.28, Florida Statutes. IN WITNESS WHEREOF, the parties hereunto have set their hand and seal this day of , 2009, by their respective signatures. OKALOOSA COUNTY ATTEST: BOARD OF COUNTYCOMMISSIONERS DOM LIM William J. Roberts, III, Chairman Gary J. Stanford, Deputy Clerk 30- FT. WALTON BEACH FIRE DEPARTMENT Signature Attest By Printed Name Printed Name Title 31- Carole Jones From: Mike Dutton Sent: Tuesday, June 02, 2009 2: 39 PM To: Carole Jones Subject: FW: # 090075 Carole, This goes with the Staff Report Merlin will be sending you in a bit. Mike Dutton, Fire Chief . City of Fort Walton Beach Fire Dept. 5 NE Hollywood Blvd. Fort Walton Beach, FL 32548 850) 833 - 9564 direct line 850) 833 - 9565 office 850) 833 - 9685 fax mdutton @fwb. org Original Message---- - From: Toni Craig [ mailto: tonicraig @cox. net] Sent: Monday, June 01, 2009 4: 55 PM To: Mike Dutton Subject: RE: # 090075 The agreement is legally sufficient. Thank you. Toni L. Craig Attorney at Law Fla Bar No 115444 85 0) 243 - 6969 www. tonicraig. info Original Message---- - From: Mike Dutton [ mailto: mdutton @ fwb. org] Sent: Monday, June 01, 2009 3: 35 PM To: Toni Craig Subject: FW: # 090075 Toni, October 1st our original Dispatch Service Agreement ends. We will no longer have to pay Dispatch Fees which were a large part our Operations Budget. The enclosed document is what is going to take its place. Please check for legal sufficiency and I will do the Staff on it. Many thanks. Mike Dutton, Fire Chief City of Fort Walton Beach Fire Dept. 5 NE Hollywood Blvd. Fort Walton Beach, FL 32548 850) 833 - 9564 direct line 850) 833 - 9565 office 850) 833 - 9685 fax mdutton @fwb. org Original Message---- - From: fdcopier @fwb. org [ mailto: fdcopier @ fwb. org] Sent: Monday, June 01, 2009 9: 12 AM To: Mike Dutton Subject: 32-  CITY COUNCIL MEETING June 9, 2009 General Public Comments from the General Public on items not otherwise on the agenda Agenda Item Number: 5  CITY COUNCIL MEETING June 9, 2009 Ordinance - Second Reading 1801 Reorganization Synopsis: Council approved staff's recommendation for reorganization of departments, which requires adoption by Ordinance Agenda Item Number: 6. 1  CITY OF FORT WALTON BEACH MEMORANDUM DATE: May 29, 2009 TO: Robert T. Mearns, City Manager FROM: Mark Wiltsie, Administrative Services Director SUBJECT: 2009/ 10 Budget - Reorganization of City Departments BACKGROUND: With the development of the 2009/ 10 annual operating budget, staff engaged in the initiative of reviewing the entire city -wide organizational structure to identify opportunities to improve operational efficiency and effective service delivery and at the same time reduce costs. As you are aware, there will be many challenges in the future to continue to meet the service delivery needs and expectations of our residents. DISCUSSION: In light of the above, and given the current economic forecast with respect to declining ad valorem tax revenues, and state revenue sharing, it seems an even more appropriate time to re -think the way in which our organization interacts internally and in the delivery of services to our citizens. The focus of the review included the following: The number of managers and supervisors. Streamline and consolidation of functions. Potential for elimination of positions and associated reduction of costs. In staffs view, the proposed reorganization which is identified by the attached organizational charts, provides for a more efficient and effective municipal organization. The major highlights of the reorganization include the following: 1. There would be no changes to the Administrative Services Department which is responsible for Human Resources, Risk Management, Information Technology and Public Information. 2. There would be no changes to the Finance Services Department which is responsible for the Accounting, Financial Management, Budgeting, Auditing, Purchasing, and Customer Service/Utility Billing functions. 3. There would be no changes to either the Police or Fire Services Departments. 4. The Recreational and Cultural Services Department would oversee Athletic and Recreation Programs; Library and Museum; Grounds Maintenance for all Parks, Right of Ways, and the Cemetery, and Golf Club Operations and Maintenance. 33-  5. The Public Services Department would be re -named Engineering Services and be responsible for Building Inspection and Permits, Code Enforcement, CRA and CDBG, Engineering, Fleet Maintenance, Planning, Streets and Stormwater. 6. Utility Services Department would be responsible for Water Distribution, Wastewater Collection, Water Operations and Sewer Operations, Facilities Maintenance, and Sanitation. The proposed reorganization would provide for a more streamlined structure and improve on organizational efficiency and effectiveness. In addition, the reorganization, including other reductions in staffing, would eliminate nine ( 9) full time positions, and reduce two 2) full time positions to part-time status which would result in an estimated annual saving of $810,000. RECOMMENDATION AND CONCLUSION: Based on the above, I respectfully request City Council adopt Ordinance 1801 on second reading amending Section 2. 14. 02 of the Code of Ordinances. The ordinance, if approved, would formalize the departments and functional units within the City' s organization. Submitted by: