Okaloosa County School Board — Workshop Meeting, July 20, 2017 — reading text

Subject : 7.10 Exempted Purchase: NWEA, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $217,375.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase of MAP Assessment Suite from MWEA in the amount of $217,375.00. Public Content Request approval to purchase MAP Assessment Suite from NWEA in the amount of $217,375. This purchase is exempt under 6A.1.012 (11)(b). The contract is effective August 1, 2017 through July 31, 2018 and will be paid from General Funds, Project 6123 Reading Instruction. Copies of the quote and Master Services Agreement are attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments NWEA QUOTE.pdf (201 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Service Agreement #18-28 Hayden Fletcher, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,500.00 Budgeted : Yes Budget Source : Internal Funds, Style Marcher Recommended Action : Motion to approve Service Agreement #18-28 Hayden Fletcher in the amount of $6,500. Public Content Request approval of Service Agreement #18-28 Hayden Fletcher, on behalf of Choctawhatchee High School, to provide Band/Percussion Clinician Services. The Provider will be paid $500.00 per month for up to twelve (12) months for a total of $6,000.00. In addition, any additional choreography/ music arranging will be paid based on $25.00 per hour, not to exceed $500.00. The total contract amount is not to exceed $6,500. The contract is effective July 25, 2017 through June 30, 2018 and a copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 18-28.pdf (58 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Service Agreement #18-29 Christine Woodard, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,200.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve Service Agreement #18-29 Christine Woodard in the amount of $10,200. Public Content Request approval of Service Agreement #18-29 Christine Woodard, on behalf of Niceville High School, to provide Choreographer/Instructor Services. The Provider will be paid $6,000.00 for Choreography Design/ Instruction; $3,000.00 to be paid at the end of August 2017 and the remaining balance of $3,000.00 will be paid upon completion of services. In addition, the Provider will be paid $35.00 per hour, up to 120 hours, for a total of $4,200.00 for rehearsals and performances. The total contract is not to exceed $10,200.00. Funds will be paid from Internal Funds, Band Boosters. The contract is effective July 25, 2017 through May 30, 2018 and a copy of the agreement is attached. For additional information, please contact Dan Wooten, Band Director, Niceville High School at (850) 833-4114. File Attachments SA# 18-29.pdf (104 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Agreement between the School Board of Okaloosa County and FBMC Benefits Management, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $175,000.00 Budgeted : Yes Recommended Action : Motion to approve the agreement between The School Board of Okaloosa County and FBMC Benefits Management, Inc. for RFP 17-04 Employee Benefits Brokerage & Consulting Services. Public Content Request approval of the agreement between The School Board of Okaloosa County and FBMC Benefits Management, Inc. to provide employee benefits brokerage and consulting services. The three (3) year agreement is effective August 1, 2017 through July 31, 2020 and will be paid on an annual basis at a fee of $175,000. A copy of the agreement will be attached once the agreement is signed by FBMC Benefits Management, Inc. For additional information please contact Stacie Smith at (850) 833-5801 or Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments FBMC Response to RFP17-04.pdf (4,135 KB) RFP17-04_Final.pdf (1,337 KB) FBMC Benefits Management Inc. Agreement with OCSB Final - 7-19-17.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Interagency/Public Works Agreement between the School Board of Okaloosa County, Florida and the State of Florida, Department of Corrections, for the Inmate Work Program, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jul 20, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Interagency/Public Works Agreement between the School Board of Okaloosa County, Florida and the State of Florida, Department of Corrections, for the Inmate Work Program. Public Content The Okaloosa Correctional Institution has submitted the Interagency Agreement on an updated form from the State Department of Corrections. This agreement provides services at no cost to the District. This agreement, in its previous format, was approved by the Board on Jul 26, 2004. File Attachments 1-Dept of Corrections Inmate Work Program - Okaloosa Schools.pdf (132 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Renewal of Provider Managed Auction Services Agreement with Bidilla, Inc., presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jul 20, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 24, 2017 Absolute Date : Jul 24, 2017 Recommended Action :  Motion to approve the renewal of the Provider Managed Auction Services Agreement with Bidilla, Inc., for surplus property on-line auction services. Public Content Approval is requested to renew the Provider Managed Auction Services Agreement with Bidilla, Inc. for an additional one (1) year period, July 14, 2017 through July 13, 2018. This agreement is for the purpose of conducting on-line auction services of