Okaloosa County School Board — Workshop Meeting, July 20, 2017 — reading text

agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 20, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 7-24-17.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 20, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 24, 2017 Absolute Date : Jul 24, 2017 Fiscal Impact : Yes Dollar Amount : $60,203.65 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments District Donation List - Foundation FY 2016-2017.pdf (10 KB) Donations 2017-7-24.pdf (226 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Payroll Warrant Register and Accounts Payable Warrant Register for June 2017, totaling $54,422,804.77; and Bank Transfers for June 2017, totaling $34,001,885.23, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 20, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $54,422,804.77 and Bank Transfers in the amount of $34,001,885.23. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for June 2017, totaling $54,422,804.77; and Bank Transfers for June 2017, totaling $34,001,885.23, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 12 - MIS 3478 - Warrant Register - June 2017.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C. for the Okaloosa County School Board Financial Statement and Supplementary  Information Audit for the Year Ended June 30, 2017, 2019 and 2020, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 20, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 24, 2017 Absolute Date : Jul 24, 2017 Fiscal Impact : Yes Dollar Amount : $80,000.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the Letter of Engagement between the School Board of Okaloosa County, and Carr, Riggs & Ingram, L.L.C., for the Financial Statement and Supplementary Information Audit for Fiscal Years Ending 2017, 2019 and 2020. Public Content The School Board of Okaloosa County, Florida, issued a Request for Proposal (RFP 17-01) during the fiscal year 2016-2017 for the Independent Audit of Okaloosa District Schools Financial Statement and Supplementary Information Audit for Fiscal Years Ending 2017, 2019 and 2020. On May 22, 2017, the School Board approved the Audit Services Selection Committee's recommendation to award the contract to Carr, Riggs & Ingram, L.L.C. A motion to engage in the professional auditing services of Carr, Riggs & Ingram, L.L.C. for Fiscal Years Ending June 30, 2017, 2019 and 2020, is requested. The fee remains at $80,000.00, consistent with the previous years. The final audit will be delivered no later than March 31, 2018. File Attachments Engagement Letter CR&I- Financial Statements Audit.pdf (794 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C. to audit School Internal Funds for year ended June 30, 2017, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 20, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 24, 2017 Absolute Date : Jul 24, 2017 Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : 1010-7100-0310-9015-9015 Recommended Action : Motion to approve the Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit School Internal Funds for year ended June 30, 2017. Public Content The School Board of Okaloosa County, Florida, issued a Request for Proposal (RFP 17-02) during the fiscal year 2016-2017 to perform the School Internal Funds Audit for Fiscal Year Ended June 30, 2017. On May 22, 2017, the School Board approved the Audit Services Selection Committee's recommendation to award the contract to Carr, Riggs & Ingram, L.L.C. A motion to engage the professional auditing services of Carr, Riggs & Ingram, L.L.C., for Fiscal Year Ending June 30, 2017 is requested. The fee remains at $70,000.00, consistent with the previous years, and will be delivered to the School Board no later than October 31, 2017. File Attachments Engagement Letter CR&I - Internal Funds Audit.pdf (226 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda