Okaloosa County BOCC — June 7, 2016 — May 3, 2016 Meeting Minutes (Reg) — reading text

RV show and sale on April 22 - May 1, 2016 16. Tourist Development: Monthly reconciliation of the use of promotional reserve funds 17. Tourist Development: Request to amend the FY #16 Strategic Marketing Plan 18. Tourist Development: Presentation of quarterly reports on tourism promotion and marketing campaigns 19. Tourist Development: Request payment in advance for VisitFlorida Destination Marketing Organization Partnership in the amount of $5,102.98 20. Tourist Development: Request renewal and first amendment for Agreement for Endangered Species Turtle Survey Service (C96-0087-TDC) with George W. Gray 21. Water & Sewer: Request contract renewal (Cl4-2073-WS) with Electric Motor Repair for the Repair of Electric Motors, Pumps and Appurtenances 5 yeas. FACILITY MAINTENANCE - MASS NOTIFICATION SYSTEM Mr. James Puckett, Facility Manager, recommended approval of an emergency purchase order to Advance Protective Technologies to provide equipment for the installation of a mass notification system in the south Courthouse Annex. He stated the system had previously been budgeted and identified but was never finalized. Mr. Puckett stated the system is expandable and could be used for multiple facilities (Administrative Building, Brackin Building and the new Courthouse) on the same line. Mr. Boyles made motion, seconded by Mr. Harris, to approve staff's request. 5 yeas. May 3, 2016 -6- Minute Book 74, Page215 Okaloosa County Board of County Commissioners PUBLIC WORKS - TEMPORARY CONSTRUCTION EASEMENT /LICENSE TO FOOT FOR SR 30 IMPROVEMENTS Mr. Jason Autrey, Public Works Director, said the Florida Department of Transportation (FOOT) is moving forward to widen US Highway 98 through Destin from Airport Road to County Line Road and is seeking right-of-way from Henderson Beach Road and Triumph Drive which connects to US Highway 98. The easements are temporary construction at no cost and effort to the County. He said staff recommends approval of the two easements to FDOT. Mr. Harris made motion, seconded by Mrs. Ketchel, to approve request. 5 yeas. RESOLUTION 16-87 WATER & SEWER - PURCHASE CENTRIFUGE SCROLL AND REPAIR GEARBOX Mr. Jeff Littrell, Water & Sewer Director, requested approval to purchase a scroll conveyor and have the old gear box rebuilt for the centrifuge at the Arbennie Pritchett Water Reclamation Facility. He said the centrifuge is used to dewater the bio- solids located at the end of the treatment process which is a single point of failure and these purchases would allow the system to be rebuilt which is cost effective. Mrs. Ketchel made motion, seconded by Mr. Boyles to purchase a scroll conveyor in the amount of $29,623.50 and repair the gearbox in a not-to-exceed amount of $34,500.00, both parts are for the centrifuge at Arbennie Pritchett Water Reclamation Facility. Mr. Boyles said he appreciates the regular reports provided by Mr. Littrell and his staff. He said staff's actions were nothing short of heroic to keep the plant functioning by diverting flows and keeping it within Environmental Protection limits. He further stated this request is important, cost effective, and will provide backup capacity. 5 yeas. GROWTH MANAGEMENT - ADVERTISING AGREEMENT WITH MARUTI FLEET AND MANAGEMENT, LLC Mr. Elliot Kampert, Growth Management Director, stated this item is an advertising agreement with Maruti Fleet and Management, LLC for vehicle advertising. He said staff is trying to reinstitute advertising revenues for billboard marketing. May 3, 2016 -7- Minute Book 74, Page 216 Okaloosa County Board of County Commissioners Mr. Harris said this was discussed long ago, it's a good plan, and has good prices. Upon inquiry by Mrs. Ketchel regarding family friendly advertisement, Mr. Kampert stated to ensure advertising promotes a positive image for Okaloosa County and the public transportation system, guidance is provided in the contract for the types of messaging that cannot be installed. Okaloosa County must approve any advertising prior to installation. He said Growth Management will provide approval of advertising, with guidance regarding questionable content from the County Attorney, if needed. Mrs. Ketchel made motion, seconded by Mr. Boyles, to approve and authorize the Chairman to sign the advertising agreement with Maruti Fleet and Management LLC, and authorize Maruti to immediately begin its advertising sales campaign. 5 yeas. GROWTH MANAGEMENT PUBLIC HEARING DATE TO MODIFY PUBLIC TRANSPORTATION ROUTES Mr. Elliot Kampe rt, Growth Management Director, said it's time to begin getting input on the transit routes. He said Maruti has reviewed the existing system and came up with some suggested changes which include: • Extend the operational hours from 7: 00 AM until 7: 30 PM to 6:00 AM to 7:40 PM • Reduce the average number of stops per route from 26 to 11; this will enable shorter run times • Switch the system from a numbers-based system to a color- based system to allow quicker assimilation of the route layouts to riders He stated the changes have to be posted in the newspaper to provide opportunity for public comment and the route changes will be posted on all buses and the County website. He recommends the Board set a public hearing for 9:00 a.m. or soon thereafter during the Board of County Commissioner's regular meeting on June 7, 2016 to be held in the Crestview City Hall Council Chambers. Mr. Boyles made motion, seconded by Mrs. Ketchel, to approve setting a public hearing for 9: 00 AM or soon thereafter during May 3, 2016 -8- Minute Book 74, Page 217 Okaloosa County Board of County Commissioners the Board of County Commissioners' regular meeting of June 7, 2016. Mr. Boyles thanked Mr. Kampert, for the presentation he and Maruti provided at the League of Ci ties Quarterly Dinner where Mrs. Ketchel had an opportunity to see firsthand the good work resulting from the Cooperative. He said the Mayor of Fort Walton Beach advocated at the dinner on behalf of the Cooperative encouraging the few cities that had not joined to do so. Mr. Kampert said Mrs. Ketchel has been very effective at the meetings and her involvement is appreciated. He said the City of Fort Walton Beach is in the process of designating a Park & Ride on Hwy 98 and a shelter that meets ADA requirements. Mrs. Ketchel thanked Mr. Kampert and said she is looking forward to the good things Maruti is going to do. She expressed her excitement that all the municipalities have come together and concluded by saying, you can get a lot done if no one takes the credit. 5 yeas. COUNTY ADMINISTRATOR - AMENDED PROCEDURES FOR BOARD MEETINGS Mr. Windes said this item was his initiative which he feels is a better way to do business. Mr. Stewart said at the Board's last meeting staff was directed to provide a proposed amendment to Board policy regarding matters being added to the agenda which are not part of the published agenda requiring a supermaj ori ty vote to be heard at the meeting. He said there is a practical issue of notification to the public, saying our agendas are published on the County's website and the public may look at the agenda unaware additional matters were added. Mr. Stewart said there are occasions when we need to hear matters on an expedited basis. He stated the proposed amendment attempts to set forth this type of process, whereby the Board would not be prohibited from hearing matters not included on the agenda but there would be special circumstances requiring a supermajority vote. Based on Mr. Goodwin's inquiry, Mr. Stewart stated this process could make the process more cumbersome and in part is the intent. He said if matters are before the Board without public notification, there would be an initial vote to consider the matter, followed by consideration on the merits of the vote. Mr. May 3, 2016 -9- Minute Book 74, Page 218 Okaloosa County Board of County Commissioners Stewart clarified it would be a two-vote process if the item was not on the agenda. Mr. Goodwin stated he was not in favor of changing the current process and said the Chairman does a good job presiding over meetings. Mr. Harris stated he liked the proposed changes and feels it's a good way to protect the sanctity of the agenda, but understands the necessity of bringing up time sensitive matters, whereas supermajority works well. Based on Mrs. Ketchel' s inquiry, Mr. Stewart stated he is not sure policy addresses whether the Chairman has the unilateral authority to shelve an item and thinks a motion not to consider it would need approval. Mr. Harris made motion, seconded by Mrs. Ketchel, to approve the proposed amendment to the procedures for meetings of the Board of County Commissioners to require a supermajority vote to consider matters that have not been included on the published agenda. Mr. Boyles said he was appreciative of the efforts to ensure good order but was unclear whether the proposed amendment compels the Board to get a supermaj ori ty before discussing the item which would impinge on the Commissioner's Minute. He said his preference is to tailor the process so it wouldn't be so complex. Mr. Harris stated he didn't find the proposal to be oppressive. He elaborated by saying if a motion was made that was not on the agenda, the Board would implement the proposed amendment but a discussion would have no bearing on the amendment. Mr. Goodwin proposed Mr. Stewart take a look at ways to reduce the risk of prolonged debates about scope. Mr. Windes said the amendment appeared simple to him but said "we have driven our ducks through muddy waters." Mrs. Ketchel stated she has reservations about the supermajority vote and therefore withdrew her second and suggested the process be reevaluated. Mr. Windes said the motion dies for lack of second. May 3, 2016 -10- Minute Book 74, Page 219 Okaloosa County Board of County Commissioners Mr. Goodwin recommended and received Board consensus for Mr. Stewart to work with the comments provided. Mr. Boyles said he will always advocate for keeping the rules as simple as possible. Mr. Stewart stated he made note of Mr. Goodwin's comments and attempted to obtain guidance from the Board on it's preference for majority or supermaj ori ty. Mr. Boyles said to add an i tern is a nullity because you only need a majority to approve it and doesn't see a benefit to anything other than a majority. NEW BUSINESS - VALUE ADJUSTMENT BOARD APPOINTMENTS Mr. Boyles stated this item is for the appointment of members to the Value Adjustment Board. Following discussion, Mr. Peacock stated per statute, this appointment to the VAB is for two members from the Board and one citizen appointed by the Board. Mr. Boyles made motion, seconded by Mrs. Ketchel, directing staff to publish a public notice for members with a homestead in Okaloosa County to submit a statement of interest to serve on the VAB. Applications will be accepted through close of business Tuesday, May 17, 2016 and staff will prepare an agenda item listing citizens showing interest for the selection of a primary and alternate member. 5 yeas. Mr. Boyles volunteered to serve as a member on the VAB. Mr. Harris made motion, seconded by Mrs. Ketchel, for Mr. Boyles to serve as a member of the VAB. 5 yeas. Mr. Goodwin said he would be happy to serve on the VAB. Mr. Harris made motion, seconded by Mrs. Ketchel, for Mr. Goodwin to serve as a member of the VAB. 5 yeas. PUBLIC COMMENTS No public comments were provided. Mr. Peacock stated Mrs. Ward is not here tonight, which is the first