Okaloosa County BOCC — June 7, 2016 — May 3, 2016 Meeting Minutes (Reg) — reading text

May 3, 2016 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 6:00 p.m. at the Crestview City Hall Council Chambers. Members present were Charles K. Windes, Jr., Chairman; Carolyn Ketchel, Vice Chairman; Wayne Harris; Nathan Boyles; and Trey Goodwin. Also present were J.D. Peacock II, Clerk of Circuit Court; Kay Godwin, Deputy County Administrator; and Greg Stewart, County Attorney. COUNTY ADMINISTRATOR'S UPDATE Mrs. Kay Godwin, Deputy County Administrator, said Mr. John Hofstad, County Administrator, is at Maxwell Air Force Base attending the National Security Forum. She said the tour of the Emergency Operations Center (EOC) with representatives from Eglin Air Force Base (EAFB) went well and Mr. Alvin Henderson, Public Safety Director, and his staff represented the County well. Mrs. Godwin stated avenues for additional partnerships with EAFB are being explored to share EOC resources in the event of a disaster. She further stated the bond sales went well; the market did better than anticipated and the bonds sold at an annual debt service of $12,500 less than anticipated. COUNTY ATTORNEY'S UPDATE Mr. Greg Stewart stated he had nothing. COMMISSIONERS' MINUTE Mr. Charles Windes reflected on the recent passing of former Commissioner Nick Nicholson and expressed heartfelt condolences to his family. Mr. Windes further stated the Gulf Consortium meeting held in Tampa last week discussed the development of the State Expenditure Plan which was revised to account for the even- steven split resulting in county driven processes being adopted during the November Consortium meeting. He said with the completion of the goal-setting meeting in November, the approval of the State Expenditure Plan process on April 21 and pending May 3, 2016 -1- Minute Book 74, Page 210 Okaloosa County Board of County Cormnissioners submittal of the revised grant application, preparation is being made to move into the phase-two nomination. Mr. Windes said the next meeting will be held on June 28 in conjunction with the Florida Association of Counties ( FAC) Annual Conference, which will discuss the Pot 3 allocation for $286 Million. Mrs. Carolyn Ketchel also expressed her condolences to Mr. Nicholson's family. Additionally, she praised Mr. Alvin Henderson, Public Safety Director, and further stated the County has the ability to text 911. She explained the preference is to call 911 but if situation dictates, you can text 911. Mrs. Ketchel said this service is now provided by all phone providers and added the first test was received today and the system works well. She said, "call if you can, text if you can't." Mr. Trey Goodwin stated he had nothing. Mr. Nathan Boyles stated he had nothing. Mr. Wayne Harris said, "Rest in Peace Senior Master Sergeant Nicholson." CLERK OF COURTS' UPDATE Mr. J. D. Peacock stated he had nothing. PUBLIC COMMENTS Mr. Tom Venote, Kelly Way, Valparaiso, said he is glad more airlines are traveling to and from the Destin-Fort Walton Beach Airport (VPS) . He also feels it is important to improve ground transportation to/from the airport. Ms. Ann Spann, Chair of the Crestview Historical Preservation Board, thanked the Board for its willingness to consider their concerns regarding the architectural design of the new Crestview Courthouse; more specifically, the columns reminiscent of the 1918 Courthouse in the final design of the new building. Additionally, Ms. Spann expressed continued concern regarding the visibility of the columns from the Historic Downtown point of view f ram the South Main Street approach to the Courthouse and requested the Board consider the feasibility of placing the May 3, 2016 -2- Minute Book 74, Page 211 Okaloosa County Board of County Commissioners Courthouse on the site so the front of the building can be seen as approached from south Main Street (letter on file). VISITORS MS. AMANDA CONVERSE AND MEMBER OF THE GIRL SCOUT DAISIES Ms. Amanda Converse presented members of Girl Scout Daisies from Troop 676 in Crestview who requested monies be provided to Panhandle Animal Welfare Society (PAWS) to keep the cats safe from storms because their current facility is in poor repair. They explained that the floor is rotting, the windows leak, and it has poor airflow. They said the facility does not provide a safe place for the cats during hurricanes, tornados or bad storms and feels it's unfair to the cats locked in their cages. Mrs. Ketchel stated she and Mr. Henderson made an unannounced visit to PAWS and they are aware the matter needs to be addressed but stated it may take some time. She thanked the Troop members for their presentation and complimented them on the way they performed the Pledge of Allegiance. She further assured them the matter regarding the animals is being taken serious. CRESTVIEW HEALTH CENTER Ms. Donna Kelly, Center Manager for Crestview Heal th Center, provided an overview of services provided at the Crestview office. She said the facility is federally qualified and provides high quality, comprehensive and affordable healthcare, to include healthcare for the underinsured and uninsured populations. She stated they provide service to all age groups for primary care needs and has a clinical licensed social worker, an outreach and enrollment manager and nurse case managers on staff. Mr. Harris said the Crestview Heal th Center is a great organization that takes care of the less fortunate; "They do a great job!" SHERIFF'S OFFICE - SPRING BREAK AFTER ACTION BRIEFING Sergeant Jay Jones, Sheriff's Department, said 2016 Spring Break visitors were 15 20 percent higher than 2015 and criminal activities were kept to a minimum. He said as a result of proactive cooperation between the Sheriff's Department, Board of County Commissioners, and Destin City Officials no major incidents were reported. He said a zero tolerance approach lead May 3, 2016 -3- Minute Book 74, Page 212 Okaloosa County Board of County Commissioners to a safer environment for local citizens and visitors. Sergeant Jones provided an overview of coverage areas per arrest, arrest by states, and provided an arrest comparison between other counties. He stated Okaloosa County had a total of 393 total arrests during Spring Break. Mrs. Ketchel said this is the kind of collaborative efforts we like to see for the community: the Sheriff's Department made a huge difference, the County was able to help fund it, and Judiciary made an effort to see the kids were bonded out. She thanked the Sheriff's Department for it's efforts. Mr. Boyles echoed Mrs. Ketchel' s remarks and stated the Corrections staff worked effectively and efficiently as a team which is appreciated. Mr. Stefan Vaughn, Chief Corrections Officer, said in conjunction with the Sheriff's Office, Corrections worked to create a proactive plan to mitigate the influx of inmates into the jail to reduce the workload on Corrections staff, Pretrial Services, and First Appearance Judges. He explained 313 defendants of the 393 arrests were processed in the jail and they helped set cash and professional bonds that were aligned with court costs which helped pave the way for making the court process smoother. He said they collected approximately $80, 000 in cash and professional bonds during the five-week period and stated the average time for fast-track was 48.4 minutes. Mr. Peacock stated a news report from Panama City reflected a significant impact on their tourist related revenues. He further stated Okaloosa County had a 23.45 percent increase year-over-year during March which did not impact tourism or the economic situation. CONSENT AGENDA 1. Airport: Inter space Airport Advertising Amendment Number Two; C96-0071-AP (extending the Inter space Airport Advertising Contract on a month-to-month basis while and RFP is processed) 2. County Administrator: Link to checks written and payments Made (warrants): http://www.okaloosaclerk.com/index.php/ transparency-portal/bee-warrants 3. BCC Records: March 15, 2016 regular meeting minutes 4. County Administrator: Request to Develop a Memorandum of Understanding with the Yellow River Soil & Water Conservation District May 3, 2016 -4- Minute Book 74, Page 213 Okaloosa County Board of County Commissioners 5. Finance: Budget Resolutions (a) Resolution amending FY 2016 Budget, General Fund (Florida Department of Emergency Management for 2015 State Homeland Security Grant Program) RESOLUTION NO. 16-81 (BA #95) (b) Resolution amending FY 2016 Budget, General Fund (Florida Department of Agriculture & Consumer Services for food commodities grant) RESOLUTION NO. 16-82 (BA # 96) (c) Resolution amending FY 2016 Budget, General Fund (Federal Transit Administration passes and coupons, charges for services, equipment and insurance proceeds and miscellaneous revenue) RESOLUTION NO. 16-83 (BA #97) (d) Resolution amending FY 2016 Budget, Natural Disaster Special Revenue Fund (cash carryforward) RESOLUTION NO. 16-84 (BA #98) (e) Resolution amending FY 2016 Budget, County Public Health Special Revenue Fund (miscellaneous revenue) RESOLUTION NO. 16-85 (BA #99) (f) Resolution amending FY 2016 Budget, Airport Enterprise Fund (Passenger Facility Charge and Customer Facility Charge cash carryforward) RESOLUTION NO. 16-86 (BA #100) (g) Budget Transfer: Tourist Development Fund from Promotional Reserves to Non-Seasonal Summer Campaign, BT-16-26 6. Growth Management: Recommendation for approval of Coordination Agreement with Pensacola Care, Inc. (dba Fort Walton Beach Developmental Center) 7. Clerk IG: Proclamation designating May 2016 as International Internal Audit Awareness Month 8. Sheriff's Department: Approval to execute a Grant application for the Department of Justice's 2016 Bulletproof Vest Partnership Grant 9. Sheriff's Department: Law Enforcement Trust Fund disbursements for Crime Prevention Partnership with United Way ($800) and FWB Buccaneers ($1000), totaling $1800 10. Purchasing: Recommendation to award bid to Royster Contracting, LLC to re-roof the W&S Warehouse Building (RFB WS 37-16); amount of $50,745 11. Purchasing: Recommendation to award bid to Taylor Power Systems for an emergency generator at the Meigs Seminole Pump Station for the Water & Sewer Department with total bid price of $84,437 May 3, 2016 -5- Minute Book 7 4, Page 214 Okaloosa County Board of County Commissioners 12. Purchasing: Recommendation to award bid to Pump and Process Equipment, Inc. for the packaged control system at the Meigs Seminole Pump Station for the total bid amount of $223,103 13. Public Works: Request from Brandy Allen, owner of Seashell Wedding Company for a Qualified Beach Vendor Certificate for calendar year 2016 (16QBVC053) 14. Public Works: Proclamation designating May 15 - 21, 2016 as National Public Works Week 15. Public Works: for an after-the-fact special event permit by Tracy Williford with Alliance Coach for an