Okaloosa County BOCC — May 15, 2013 — Florida Department of Transportaion Joint Participation Agreement — reading text

Catalog of State Financial Assistance (CSFA) title and number, award number and year, and name of the state agency awarding it. PART III: OTHER AUDIT REQUIREMENTS The recipient shall follow up and take corrective action on audit findings. Preparation of a summary schedule of prior year audit findings, including corrective action and current status of the audit findings is required. Current year audit findings require corrective action and status of findings. Records related to unresolved audit findings, appeals, or litigation shall be retained until the action is completed or the dispute is resolved. Access to project records and audit work papers shall be given to the FDOT, the Department of Financial Services, and the Auditor General. This section does not limit the authority of the DEPARTMENT to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any other state official. PART IV: REPORT SUBMISSION 1. Copies of reporting packages for audits conducted in accordance with OMB Circular A- 133 as revised, and required by PART I of this Agreement shall be submitted, when Required by Section .320 (d), OMB Circular A-133, as revised, by or on behalf of the Recipient directly to each of the following: A. The DEPARTMENT at each of the following addresses: Florida Department of Transportation Production Management 1074 Highway 90 Chipley, FL, 32428 B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the Number of copies required by Sections .320 (d)(1) and (2), OMB Circular A- 133, as Revised, should be submitted to the Federal Audit Clearinghouse), at the 9  following address: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132 C. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f), OMB Circular A-133, as revised. 2. In the event that a copy of the reporting package for an audit required by PART I of this agreement and conducted in accordance with OMB Circular A-133, as revised, is not required to be submitted to the DEPARTMENT for reasons pursuant to section .320 (e)(2), OMB Circular A-133, as revised, the recipient shall submit the required written notification pursuant to Section .320 (e)(2) and a copy of the recipient’s audited schedule of expenditures of Federal awards directly to each of the following: Florida Department of Transportation Production Management 1074 Highway 90 Chipley, FL, 32428 In addition, pursuant to Section .320 (f), OMB Circular A-133, as revised, the recipient shall submit a copy of the reporting package described in section .320 (c), OMB Circular A-133, as revised, and any management letters issued by the auditor, to the DEPARTMENT at the following address: Florida Department of Transportation Production Management 1074 Highway 90 Chipley, FL, 32428 3. Copies of financial reporting packages required by PART II of this Agreement shall be submitted by or on behalf of the recipient directly to each of the following: A. The DEPARTMENT at the following address: Florida Department of Transportation Production Management 1074 Highway 90 Chipley, FL, 32428 B. The Auditor General’s Office at the following address: Auditor General’s Office Room 401, Pepper Building 10  111 West Madison Street Tallahassee, Florida 32399-1450 4. Copies of reports or the management letter required by PART III of this Agreement shall be submitted by or on behalf of the recipient directly to: A. The DEPARTMENT at the following address: Florida Department of Transportation Production Management 1074 Highway 90 Chipley, FL, 32428 5. Any reports, management letter, or other information required to be submitted to the DEPARTMENT pursuant to this agreement shall be submitted timely in accordance with OMB Circular A-133, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. 6. Recipients, when submitting financial reporting packages to the DEPARTMENT for audits done in accordance with OMB Circular A-133 or Chapters 10.550 (local governmental Entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. PART V: RECORD RETENTION The recipient shall retain sufficient records demonstrating its compliance with the terms of this agreement for a period of at least five (5) years from the date the audit report is issued, and shall allow the DEPARTMENT, or its designee, CFO, or Auditor General access to such records upon request for a period of at least five (5) years from the date the audit report is issued, unless extended in writing by the DEPARTMENT. 11  IN WITNESS WHEREOF, the COUNTY has caused this Agreement to be executed in its behalf this _____ day of _________, 20__, by the COUNTY Official, authorized to enter into and execute same by the COUNTY Council by Resolution Number _______ of the Council on the ____ day of ____________, 2012, and the DEPARTMENT has executed this Agreement through its Director of Transportation Development for District Three, Florida Department of Transportation, on the date set forth below. OKALOOSA COUNTY, FLORIDA ATTEST: (SEAL) BY: __________________________ CLERK TITLE: ________________________ __________________________ COUNTYATTORNEY STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION ATTEST: (SEAL) BY:_______________________ EXECUTIVE SECRETARY DIRECTOR OF TRANSPORTATION DEVELOPMENT DATE:______________________ LEGAL REVIEW: ____________________________ OFFICE OF GENERAL COUNSEL 12  Exhibit A SCOPE OF SERVICES FP ID: 416533-8-58-23 Okaloosa County Landscape Beautification Project Project Description: Landscape design of State Road 85, from 690’ North of the median end at Loblolly Drive to 795’ South of the median end at Sunset Boulevard, Okaloosa County, Florida Irrigation: Addition of new underground, automated, irrigation system with pump and well water source. The system will service the above referenced project area with drip tubing on plant material and turf spray heads for the sod areas. This includes directional boring under HWY 85 approximately 5 times with standard casing for water and electrical lines. Estimate = $16,110 Landscape from 690’ North of the median end at Loblolly Drive to 795’ South of the median end at Sunset Boulevard: Addition of 8 landscape beds staggered in the median of the above referenced project area. Each landscape bed will feature 3 Sabal Palms and 2 Crape Myrtles for height and color tree plantings. As under plantings a mixture of Lantana, Muhly Grass, Dwarf Oleander, and Plumbago. All of these under plantings will add a lot of low growing color and interest under the planting of the trees. In addition, there will be 8 planting areas located on the sides of the project area roadway with 3 Sabal Palms in each planting bed, under planted with Bottle Brush, Oleander, and Muhly Grass. New Bermuda Sod will be installed in all of the planting areas of the project location. Estimate = $55,965 Summary: The project will create a “Gateway” into Okaloosa County. The planting of the Sabal Palms, Crape Myrtle, Oleander, Dwarf Oleander, Bottle Brush, Plumbago, Lantana, and Muhly Grass will create masses of color and interest for drivers entering and leaving our area. Total Project Estimate = $72,075 The project design, set-backs, tree heights, etc. are subject to change pending FDOT design approval. Proposed plantings are also subject to change during construction based on availability, and are subject to FDOT approval. 13  Exhibit “B” MAINTENANCE PLAN SR 85 from North of Loblolly Drive to South of Sunset Boulevard Okaloosa County Maintaining the subject landscaped area both during and after completion of the project includes, at a minimum, the following: 1. Mowing, cutting and/or trimming grass or turf within the landscaped project. 2. Fertilization of the landscaped project. 3. Weeding and edging (by means of manual, mechanical or chemical) of landscaped project. When using herbicides, formulas, rates, methods of application, special instructions and precautions should be applied. 4. Pruning of landscaped project in order to have healthy and vigorously growing plants and to maintain sight clearance in areas within the landscaped project. 5. Irrigation and maintenance of equipment and any other amenities (lighting, signage, benches, etc.). 6. A work zone traffic control plan (if necessary) for the installation and maintenance of the landscaped project. 7. Annual replenishment of mulch materials. 8. The project shall be maintained in accordance with FDOT Design Standards 546 and 700 as well as the FDOT Maintenance Rating Program. 14  EXHIBIT - 1 The COUNTY shall comply with all requirements of Florida Statute 344.044 and Department specifications and guidelines in constructing the before mentioned project. FEDERAL RESOURCES Not Applicable to this agreement STATE RESOURCES (CSFA 55.023) Florida Department of Transportation Florida Statute 344.044 Landscape Grant Amount $100,000.00 Compliance Requirements 1. Project and/or material must be competitively bid. 2. Per Florida Statute 334.044 (26), to the extent practical, 50 percent of the funds shall be