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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: August 5, 2014
TO: Honorable Chairman and Members of the Board
FROM: Kay Godwin
SUBJECT: Signature and Approval Authority for Risk Management and Purchasing
During Absences
DEPARTMENT: Human Resources
BCC DISTRICT: All
STATEMENT OF ISSUE: Request Board approval for the Human Resources Director to
assume all duties, responsibilities, and authorizations of the Risk Manager and Purchasing
Manager in either of their absences.
BACKGROUND: The Purchasing Manual references the authority of the Risk Manager and
Purchasing Manager to facilitate review and approval processes for contractual and financial
obligations of the County up to specified dollar limits and within the scope of the policy. Forms
and approvals that are required, based on the Purchasing Manual, have designations for the Risk
Manager's and Purchasing Manager's [Purchasing Policy still states Purchasing Director's]
signatures.
With the resignation of Gary Real on July 25, 2014, the duties of the Risk Manager will be
performed by the Human Resources Director. Further, through a county-wide reorganization in
2011, both the Risk Manager and Purchasing Manager positions report to the Human Resources
Director. Staff requests the Board approve the Human Resource Director to assume all duties,
responsibilities, and authorizations of the Risk Manager and Purchasing Manager in their
absences. This requested action will allow departmental functions and documents to continue
without interruption.
OPTIONS: Approve/Deny/Provide further direction.
RECOMMENDATIONS: Staff recommends the Board approve the Human Resource Director
to assume all duties, responsibilities, and authorizations of the Risk Manager and Purchasing
Manager in their absences, retroactive to July 25, 2014. Further, for purposes of internal
coordination sheets and review, the Claims Examiner, Krystal King, will be authorized to sign on
behalf of Risk Management.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator