Okaloosa County BOCC — August 2, 2016 — Romjue Second Amendment — reading text

SECOND AMENDMENT TO CONTRACT C12-2006-AP ROMIJUE ADVERTISING & COMPANY, INC. This Second Amendment entered into this day of August, 2016, hereby amends contract C12-2006-AP, dated December 4, 2012 (the “Contract™), by and between Okaloosa County, Florida, (the “County”) and Romjue Advertising & Company, Inc. (the “Contractor”). WHEREAS, on December 4, 2012, the County and Contractor entered into the Contract, for the provision of media buying, marketing, and advertising services for the County Airports; and WHEREAS, these same services are needed for the Tourist Development Department; and WHEREAS, the parties desire to amend the Contract to specifically include the Tourist Development Department and update the public records provision of the Contract to comply with recent legislative changes. NOW THEREFORE, in consideration of the mutual covenants herein and other good and valuable consideration, the parties hereby agree to amend the Contract as follows: 1. The Contract is hereby amended to specifically provide for media buying, marketing, and advertising on behalf of the Tourist Development Department. 2. Compensation for providing media buying, marketing, and advertising services for the Tourist Development Department shall be pursuant to Exhibit A of the Contract in an amount not to exceed $50,000. 3 The following provision shall be added as Article XIX: Public Records IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT OKALOOSA COUNTY RISK MANAGEMENT DEPARTMENT 5479 OLD BETHEL ROAD CRESTVIEW, FL 32536 PHONE: (850) 689-5977 riskinfo@co.okaloosa.fl.us. Contractor must comply with the public records laws, Florida Statute chapter 119, specifically Contractor must: 1. Keep and maintain public records required by the County to perform the service. 2. Upon request from the County’s custodian of public records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119 Florida Statutes or as otherwise provided by law. . Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the contractor or keep and maintain public records required by the County to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining the public records. All records stored electronically must be provided to the public agency, upon the request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. 4. All other provisions of the Contract shall remain in full force and effect through the term of the Contract. 5. The term of this Amendment shall begin on August 4, 2016, and shall remain in effect until the expiration of the Contract, unless earlier amended in writing by the parties. Witness IN WITNESS WHEREOF, the parties hereto have executed this renewal and . amendment as of the day and year first written. % \ \ A Rom,{ue Advertising /n Company, Inc. /76%5 Aoty By: Trudy RomJue Date: 7— ;-?-— /(p OKALOOSA COUNTY, FLORIDA STATE OF FLORIDA COUNTY OF SANTA ROSA The foregoing instrument was acknowled : beforemethns—ltp‘dlyof J e/l D/ged 20/é. bmeL\L/ i fUc: s Charles K. Windes, Jr., Chairman O personally known to me B produced identification Type of ID ?flf@,@on DL vepl Ll cepri s _/ , prYy . ol e WALTER J. SCHIESSL MY COMMISSION # EE 881 12:\ 5 EXPIRES: June 8, 2017 G Bonded Thru Notary Public Underwrters ATTEST: J.D. Peacock II, Clerk