Okaloosa County School Board — Workshop Meeting, October 14, 2024 — reading text

Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, Project 2313 DW- Environmental/IAQ/T & B Recommended Action : Motion to approve the renewal of ITB 23-01 UV-C Virus Kill Systems, based on same pricing, terms and conditions, effective September 13, 2024, through September 12, 2025. Public Content Request approval to renew ITB 23-01 UV-C Virus Kill Systems, based on same pricing, terms and conditions. The contract is used as needed and pricing will be paid from Capital Fund, Project 2313 DW- Environmental/IAQ/T & B. The contract is effective September 13, 2024, through September 12, 2025, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (677 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $50,000: Howard Technology, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $88,260.00 Budgeted : Yes Budget Source : Federal Fund, Project 5401 Title I-Part A Recommended Action : Motion to approve the purchase of Cleartouch equipment from Howard Technology for a total of $88,260.00. Public Content Request approval to purchase Cleartouch equipment from Howard Technology for a total of $88,260.00. The purchase is made through PAEC Contract #23-165, and funds will be paid from Federal Fund, Project 5401 Title I-Part A. A copy of the quote is attached. For additional information, please contact Allyson LaVictoire, Principal, Riverside ES, at (850) 689-7203. File Attachments HOWARD TECH QUOTE.pdf (295 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Fiscal Impact : Yes Dollar Amount : $416,694.68 Budgeted : Yes Budget Source : Capital Fund, Project 0319 DW HVAC-Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services for Bruner Middle School from Trane for a total of $416,694.68. Public Content Request approval to purchase HVAC equipment and services for Bruner Middle School from Trane for a total of $416,694.68. The purchase is made through OMNIA/Racine contract #3341, and funds will be paid from Capital Fund, Project 0319 DW HVAC-Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE.pdf (536 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Tag-On Bid Purchase Over $50,000: Apple Store for Education Institution, presented by Vince  Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $72,480.00 Budgeted : Yes Budget Source : Capital ($59,390) and General fund ($13,090), Project 4225 DW Classroom Technology Recommended Action : Motion to approve the purchase of computer hardware and computer supplies from Apple Store for Education Institution in the amount of $72,480.00. Public Content Request approval to purchase computer hardware and computer supplies from Apple Store for Education Institution in the amount of $72,480.00. The purchase is made through PEPPM 2023 Contract #535802 and funds will be paid from Capital ($59,390) and General fund ($13,090), Project 4225 DW Classroom Technology. A copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Academic & Student Services, at (850) 833-5888. File Attachments APPLE QUOTES.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Navistar, Inc., dba Fleet Charge, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $300,000.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the purchase of school bus replacement parts and products from Navistar, Inc., dba Fleet Charge, for an estimated total of $300,000.00, effective through June 30, 2025. Public Content Request approval to purchase school bus replacement parts and products from Navistar, Inc. dba Fleet Charge for an estimated total of $300,000.00. Purchases will be made as needed and based on contract pricing through Sourcewell Contract #101520. Funds will be paid from General Funds, and the contract is effective through June 30, 2025. A copy of the contract between Sourcewell and Navistar is attached. For additional information, please contact Jay McInnis, Program Director, Transportation, at (850) 689-7303. File Attachments Navistar Contract 101520.pdf (457 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Exempted Purchase Over $50,000: Knowledge Pillars Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Fiscal Impact : Yes Dollar Amount : $56,829.68 Budgeted : Yes Budget Source : General fund, Project 2113 Triumph AI Grant (Choctawhatchee HS) $15,750.00 , and Project 5068 Cape Information Technology (Niceville HS) $41,079.68 Recommended Action : Motion to approve the purchase of software subscriptions from Knowledge Pillars Education for Choctawhatchee High School in the amount of $15,750.00, and for Niceville High School in the amount of $41,079.68, for a total of $56,829.68,