Okaloosa County School Board — Workshop Meeting, October 14, 2024 — reading text

Student Education Records - REDLINE.pdf (204 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $50,000: Howard Technology, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $424,981.00 Budgeted : Yes Budget Source : Capital Fund, Project 4225 DW Classroom Technology Recommended Action : Motion to approve the purchase of Cleartouch equipment from Howard Technology in the amount of $424,981.00. Public Content Request approval to purchase Cleartouch equipment from Howard Technology in the amount of $424,981.00. The purchase is made through PAEC Contract #23-165 and funds will be paid from Capital Fund, Project 4225 DW Classroom Technology. A copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Academic & Student Services, at (850) 833-5888. File Attachments HOWARD TECHNOLOGY QUOTE.pdf (423 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 10.14.2024.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,845.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-10-14.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Revised Travel Manual presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve revised Travel Manual. Public Content The revised Travel Manual is being presented for approval and will replace the Travel Manual dated February 20, 2008. File Attachments !Travel Manual - Revised 2024-09 - Redline.pdf (312 KB) !MIS 5085 Temporary Duty Elsewhere Rev 09-24 - DRAFT.pdf (142 KB) !MIS_5327_Student_Trip_Request DRAFT REVISION 09-24.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of ITB 22-02 Wastewater Treatment Plant Operator Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Fiscal Impact : Yes Dollar Amount : $31,750.44 Budgeted : Yes Budget Source : General Fund, Project 2916 Baker- Sewer Plant Recommended Action : Motion to approve the renewal of ITB 22-02 Wastewater Treatment Plant Operator Services with U.S. Water Services Corporation in the amount of $31,750.44, effective November 1, 2024, through October 31, 2025. Public Content Request approval to renew ITB 22-02 Wastewater Treatment Plant Operator Services with U.S. Water Services Corporation in the amount of $31,750.44, based on year three (3) pricing, and the same terms and conditions of the bid. Funds will be paid from General Fund, Project 2916 Baker-Sewer Plant, the contract is effective November 1, 2024, through October 31, 2025. Copies of the renew documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (145 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Renewal of ITB 20-02 Site Improvements-Time & Materials, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the renewal of ITB 20-02 Site Improvements-Time & Materials, effective October 29, 2024, through October 28, 2029. Public Content Request approval to renew ITB 20-02 Site Improvements-Time & Materials with Cole Services, Inc., and Insite Contractors, Inc., based on same pricing, terms and conditions. Funds will be paid from General Fund, and the contract is effective October 29, 2024, through October 28, 2029. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (186 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Renewal of ITB 23-01 UV-C Virus Kill Systems, presented by Vince Windham, Program Director,