Okaloosa County BOCC — May 21, 2013 (meeting #1140) — reading text

fiscal years 2013-14 through 2015-16 in order to qualify for State Housing Initiatives Partnership program funds. He stated the Fort Walton Beach City Council approved the LHAP, resolution, interlocal agreement and certifications during its May 14, 2013 meeting. Mr. Boyles made motion, seconded by Mr. Parisot, to approve the LHAP and associated documents. 5 yeas. RESOLUTION NO. 13-79 GROWTH MANAGEMENT - APPROVAL OF AVCON TASK ORDER NO. 9, NEIGHBORHOOD STABILIZATION PROJECT Mr. Kampert requested approval of AVCON’s Task Order No. 9, an architectural proposal for the continued Neighborhood Stabilization Program (NSP) project located at Palm Village in Fort Walton Beach. Mr. Harris made motion, seconded by Mr. Parisot, to approve this task order. 5 yeas. May 21, 2013 -11- Minute Book 69, Page 136 Okaloosa County Board of County Commissioners AIRPORTS - AMENDMENT NO. 2 AND RETROACTIVE CONTRACT PAYMENT FOR RITE WAY SERVICE Mr. Dino Villani, Interim Airports Director, requested approval of Amendment No. 2 to the contract with Rite Way Service, Inc. for janitorial services and for retroactive payments. On January 8, 2013, the Board approved Amendment No. 1 to the Rite Way Service contract without authorizing retroactive payments for work performed prior to the date of BCC approval. This amendment is required because Finance will not make retroactive payments without specific Board authorization. Payments are due to Rite Way because they were verbally directed to add additional workers to service the newly construct two- gate addition to the airport concourse. The retroactive payments total $62,018.04. Mr. Harris made motion, seconded by Mr. Boyles, to approve Amendment No. 2 to the Rite Way Service contract and to authorize the retroactive payments. 5 yeas. AIRPORTS ~- ASSIGNMENT OF HANGAR LEASE FOR BLOCK 2 LOT 1 AT BOB SIKES AIRPORT Mr. Villani requested approval of a proposed lease assignment for Block 2 Lot 1 at the Bob Sikes Airport from Dr. Ravi Agarwal to Mr. Rodney Greenway. He reported the lease account is current. Mr. Harris made motion, seconded by Mr. Parisot, to approve this hangar lease assignment. 5 yeas. AIRPORTS - RENEWAL OF HANGAR LEASE FOR BLOCK 7 LOT 1 AT DESTIN AIRPORT Mr. Villani requested approval of the lease renewal with MD Hangar, LLC (Michael Daugherty) for Block 7 Lot 1 at the Destin Airport. He reported the account on this lease is current. Mr. Boyles made motion, seconded by Mr. Windes, to renew this hangar lease. 5 yeas. AIRPORTS ~- UPDATE ON DELINQUENT LEASES AT DESTIN AIRPORT Mr. Villani stated there are two leases in arrears at the Destin Airport and he has met with staff to discuss these issues. Mr. Villani stated one lessee is paying down his arrearage at $2,500 per month. This hangar is currently for sale. Mr. Villani said May 21, 2013 -12- Minute Book 69, Page 137 Okaloosa County Board of County Commissioners the profits from the sale of the hangar will be used to satisfy the delinquency of the lease payments. With regard to the second delinquent lease, Mr. Villani reported the individual sold the hangar without Board approval. There is a dispute on the lease payments between the former owner and the new owner. Mr. Harry Chiles, special counsel with Nabors Giblin & Nickerson, has sent letters to both parties in an attempt to get them to the table to negotiate a settlement within 30 days or the county will take possession of the hangar. PUBLIC SAFETY - EMS WEEK Mr. Dino Villani, Public Safety Director, pointed out this is EMS Week and it is appropriate to recognize the emergency medical services providers for their dedication and readiness to provide lifesaving care 24 hours a day, 7 days a week. He said there are many events scheduled this week, including the EMS food drives at the Publix Stores which will be donated to Sharing and Caring. PUBLIC SAFETY - APPROVAL OF CENTURY LINK PRICING FOR £E-911 CIRCUITS Mr. Villani requested approval of a Products and Service Agreement with Century Link to lock in circuit pricing for E 911 circuits for a 36-month period. The approximate monthly cost for the circuits is $15,500 with fluctuations due to long- distance usage. The monthly circuit billing will be paid with budgeted E-911 funds. Mr. Villani noted the copy of the document distributed to the Board today is different than the one originally sent for consideration. Mistakes were discovered in that document which included an incorrect amendment number and incorrect effective date. Those errors have been corrected. Mr. Boyles made motion, seconded by Mr. Harris, to approve Amendment #7 with Century Link to lock in pricing for E-911 circuits, with a retroactive date to January 1, 2013. 5 yeas. COMMISSIONER BOYLES - DISCUSSION ON POSSIBLE COST SAVING MEASURES, COMBINING EMS AND SHERIFF DISPATCHERS Mr. Boyles stated he has heard many recommendations on cost- saving measures. One of those was the combining of EMS and Sheriff's dispatchers. He said it is his understanding they operate on different systems and have different rules. Mr. Boyles said perhaps we can sit down and talk about it. May 21, 2013 -13- Minute Book 69, Page 138 Okaloosa County Board of County Commissioners Mr. Villani said this topic was discussed a few years ago, noting there are security issues regarding law enforcement. He stated if the two operations were combined, you would still need the same number of people to handle the call load. Mr. Amunds agreed with Mr. Villani’s comments about the security issues. He said some of the information law enforcement has access to but EMS cannot. Mr. Harris said the two systems did not communicate. Mr. Boyles asked about having only one system. Mr. Amunds replied that he pushed the issue pretty hard. Upon inquiry by Mr. Boyles, Mr. Villani said EMS and law enforcement have separate systems pretty much across the state. WATER & SEWER SYSTEM -—- CONTRACT RENEWAL WITH FORT BEND SERVICES FOR PURCHASE OF SPECIALIZED POLYMERS Mr. Jeff Littrell, Water & Sewer System Director, requested approval to renew the contract with Fort Bend Service, Inc. for the purchase of a specialized polymer used in the _ sludge thickening and dewatering process at the Arbennie Pritchett Water Reclamation Facility. This would be the first annual renewal on the existing contract. Upon inquiry by Mr. Boyles, Mr. Littrell stated they believe this is a fair price for the polymer. Mr. Parisot wanted to know if this company has been asked for a price reduction on the renewal and when was the last time this item was competitively bid. Mr. Littrell replied that no request for a lower price was made and this item has never been competitively bid. He said it is a sole-source item. Mr. Boyles asked if this product is patented or owned exclusively by this vendor. Mr. Littrell replied in the affirmative, saying OWCS has been using the product since 2009 and the Purchasing Department is on board with this renewal. Mr. Boyles said he does not think it will hurt to ask for a reduction. Mr. Parisot made motion, seconded by Mr. Boyles, to table consideration of this item and request for price reduction. 5 yeas. WATER & SEWER - RENEWAL OF LEASE WITH JOE SWALES FOR PROPERTY LOCATED AT 1310C ODDFELLOW ROAD IN FWB Mr. Littrell requested approval to renew the lease with Joe Swales for the unit located at 1310C Oddfellow Road in Fort Walton Beach. The term of the lease is one year with an annual lease of $4,800. Mr. Harris made motion, seconded by Mr. Boyles, to approve the lease renewal. 5 yeas. May 21, 2013 -14- Minute Book 69, Page 139 Okaloosa County Board of County Commissioners PUBLIC WORKS - AWARDING BID FOR LEASE OF MOTOR GRADERS Mr. John Hofstad, Public Works Director, stated the low bidder meeting specifications for the leasing of motor graders was Cowin Equipment Company at a price of $15,976.56 per grader. He reported this vendor provided a bid on an upgraded model compared to what is currently being used and offered an extended annual usage hour count. Mr. Boyles made motion, seconded by Mr, Windes, to approve the award to Cowin Equipment Company and to authorize the Chairman to execute the leases. 5 yeas. PUBLIC WORKS - STATE ROAD 85 BEAUTIFICATION The Florida Department of Transportation (FDOT) awarded Okaloosa County a Roadside Beautification Assistance Grant for State Road 85 in Shalimar. Acceptance of the grant requires execution of a Joint Participation Agreement (JPA) between Okaloosa County and FDOT, adoption of the accompanying signature resolution, and approval to fund continued permanent maintenance of the project. Mr. Hofstad noted that he has spoken with TDD Director O'Byrne about using tourist development funds for the permanent maintenance of this gateway project. The FDOT will reimburse Okaloosa County for direct project costs of $100,000. Estimated in-house maintenance costs are $26,000 annually. Mr. Parisot made motion, seconded by Mr. Harris, to accept the grant, execute the necessary documents, and for maintenance costs to be borne by the TDD. Upon inquiry by Mr. Boyles, Mr. Hofstad identified the “gateways” for the beautification projects as being entry points into South County. 5 yeas. RESOLUTION NO. 13-80 PUBLIC WORKS - ANNUAL ROAD STRIPING/MARKING LIST Mr. Hofstad presented for consideration the annual road striping/marking list. He advised the approximate total cost for the proposed projects is $139,000 and pointed out $200,000 has been budgeted for the work. Mr. Parisot made motion, seconded by Mr. Boyles, to approve the road striping/marking list. 5 yeas. May 21, 2013 -15- Minute Book 69, Page 140 Okaloosa County Board of County Commissioners PUBLIC WORKS - SUBMERGED LANDS LEASE ANNUAL WET SLIP REPORT AND GROSS INCOME REPORTING FOR OKALOOSA ISLAND PIER Mr. Hofstad requested approval of the annual Submerged Lands Lease Annual Wet Slip Report and Gross Income Reporting Form for the Okaloosa Island Pier for Fiscal Year 2012-13. Upon inquiry by Mr. Parisot, Mr. Hofstad answered that none of the secondary income for the lease comes to the county. Mr. Parisot made motion, seconded by Mr. Boyles, to approve the annual reports. 5 yeas. PUBLIC WORKS - LOCAL OPTION GAS TAX FUNDING SPLIT Mr. Hofstad stated the current interlocal agreement for distribution of Local Option Gas Tax (LOGT) revenues between Okaloosa County and the nine municipalities will expire on May 30, 2013. The State formula for distribution of these revenues was 67% to the county and 33% split among the cities. However, in 2003 the cities petitioned the Board for a more favorable 60/40 split and the Board honored that request. Mr. Hofstad advised that each entities’ transportation-related expenditures for the preceding five-year period must be submitted to the Department of Revenue (DOR) if the LOGT is imposed. He stated the cities have asked the 60/40 split be honored for an additional year and they will submit new expenditures within the next 12 months to DOR. Mr. Amunds said he can agree with this option until the new numbers are submitted. Mr. Hofstad reported staff has asked for that information from the cities, noting staff is working with Mr. Stanford on the recalculations but it is the cities’ responsibility to forward that data to DOR. Mr. Boyles asked if a timeline has been firmed up with DOR. Mr. Hofstad replied that he and Mr. Dowd met with Mr. Stanford to discuss this issue. He said it is his understanding the Board can take action to extend the current interlocal agreements and each city will have to sign. The agreements will then be brought back to the Board for approval at the first meeting in June and it must be forwarded to DOR for redistribution by October 1. Upon inquiry by Mr. Boyles, Mr. Hofstad said if the information is provided by October 1, the imposition will be at the first of the calendar year. Mr. Stanford confirmed it would by January 1. Mr. Dowd added that if the Board approves this proposal it will be effective