Okaloosa County BOCC — April 15, 2014 — Action Item Printout — reading text

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Insituform Technologies Contract Renewal & Change Order #2 DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: Approve Contract Renewal for Contract #C12-1955-WS with Insituform Technologies for an additional two year period (as permitted by the original contract language) including the adjustment of bid prices by appropriate CPI increases, also as indicated in the contract. Concurrently, approve Change Order #2 to add additional scope of work for rehabilitation of gravity sewer lines in the Garniers Service Area (Phase III of this maintenance contract). For your review, attached is the Contract Renewal Form which includes Consumer Price Index (CPI) backup information and Certificate of Insurance, Change Order #2 Form, and Change Order #2 Breakdown. BACKGROUND: An annual maintenance contract with a two-year initial contract period for the rehabilitation of gravity sewer lines was awarded on May 24, 2012. As noted in the preceing paragraph, the contract language allows for a two year renewal. The initial phase, which included the rehabilitation of the main transmission lines along Santa Rosa Blvd. on Okaloosa Island was completed during the summer of 2012. OCWS staff was satisfied with the quality of work performed on the original phase and added to the contract. The next phase, adding scope of work with Change Order #1 (for $193,820.00), consisted of pre-rehabilitation cleaning and CCTV video inspection of an additional 45,000+ LF of gravity sewer previously identified as problematic, primarily on the Island and in the Ocean City/Wright areas. In addition, two heavily corroded cast iron pipe lines (one under Eglin Parkway in Shalimar) will be cleaned with specialty equipment, then relined in this phase. This work is scheduled to begin in April 2014. Upon completion of the work in Change Order #1, the next phase of the project will be the repair by either point repair or complete relining of problematic sections of pipe. The costs for the expected repairs in the area inspected in Change Order #1 will be added to the contract in Change Order #2 with an amount of $636,408.73. Simultaneously, the contract needs to be renewed for an additional two years, as outlined in the original contract. The current contract also allows for CPI increases with the contract renewal. As such, Insituform has requested a modest CPI increase - per the established CPI the past 2 years (1.7% in 2012 and 1.5% in 2013). This renewal will "lock in" unit prices through May 24, 2016. The contract was awarded to Insituform Technologies, LLC. of Chesterfield, MO. in the amount of $288,383.00 in May 2012. Change Order #1 added $193,820.00 to the original contract, for a revised contract total of $482,203.00. Change Order #2 will increase the total contract price to $1,118,611.73. Although this is called a "change order", no changes are being made to the contract terms and conditions, or unit prices (except for contract sanctioned CPI increases). This change order simply adds scope/quantities, as was originally intended to be Phase II of this mission critical work to address major issues related to aging sanitary sewer collection system infrastructure. OPTIONS: Approve or deny. RECOMMENDATIONS: OCWS requests BCC approval to authorize the Chairman to execute the Contract Renewal and Change Order #2 to Contract # C12-1955-WS with Insituform Technologies LLC, adding $636,408.73 in scope of work for the rehabilitation of gravity sewer (Phase II of maintenance contract). RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator