Okaloosa County BOCC — February 18, 2014 — reading text

Packet Pg. 1201 Packet Pg. 1202 Packet Pg. 1203 Packet Pg. 1204 Packet Pg. 1205 Packet Pg. 1206 Packet Pg. 1207  Okaloosa County Public Works State of Florida Parks Beach Cleaning Estimates 2/4/14 Labor: 2-Parks Groundskeepers $9.41/hr $19,573 57.39% benefits $ 61,611 2-Temp positions – 7mths $15.49/hr 1120 hrs no benefits $ 34,698 Total Labor $ 96,309 Disposal: *Garbage disposal tip fees (estimated/see note) $13,000 Equipment: 2-Sand Rakers 600HD 7’ path @ $51,200 ea =$102,400 or 1- refurbished 600HD @$39,000 or 2- 400HD 6’ path @ $37,600 ea 1 – 16’ utility, dual axle trail new @ $3,000 1 – 4 wheel drive tractor new @ $40,000 1 – 4x4 short wheel base truck new @ $24,000 Garbage cans @ $67.00 ea (replacement) @ $ 3,000 Bags 44 gal, 9mil (100 to box) @.30 ea @ $ 5,000 Total Equipment $177,400 Costs 1st year equipment costs $177,400 1st year disposal $13,000 1st year labor costs $ 96,309 Total 1st estimated year costs $286,709 Fuel (Per Existing Contract) Okaloosa Island 1 sifter pass = 3.1 miles From water line to 10’ from toe of dune = 6 sifter passes Travel to and from beach area = .5 mile Total miles for Island Sifting = 19 miles x 1.7 gallons fuel @ $3.30 per gal = $106.59/day. Per contract, cleaning days: Oct 1 – Feb 28 = 66 days (3 days/ week) = $106.59 /day x 66 days = $7,034.94 March 1- April 30 = 43 days (5 days/week) = $106.59/day x 43 days = $4,583.37 May 1 – Sept 30 = 132 days (6 days/week) = $106.59/day x 132 days = $14,069.88 Total estimated fuel costs for Okaloosa Island $25,688.19 1759 S. Ferdon Blvd, Crestview, FL 32536 Office (850) 689-5770 Fax (850) 689-5715 Packet Pg. 1208 Destin Beaches 1 sifter pass = 6.64 miles From water line to 10’ from toe of dune = 6 sifter passes Travel to and from beach area = 3 miles Total miles for Island Sifting = 43 miles x 1.7 gallons fuel @ $3.30 per gal. = $241.23/day Per contract, cleaning days: Oct 1 – Feb 28 = 66 days (3 days/ week) = $241.23/day x 66 days = $15,921.18 March 1- April 30 = 43 days (5 days/week) = $241.23/day x 43 days = $10,372.89 May 1 – Sept 30 = 132 days (6 days/week) = $241.23/day x 132 days = $31,842.36 Total estimated fuel costs for Destin $58,136.43 Total fuel costs for Destin and Okaloosa Island $25,688.19 $58,136.43 $83,824.62 Total Labor, Equipment & Disposal $286,709 Total Fuel Costs $ 83,824.62 Total In-House Costs $370,533.62 FY 13 Beach Cleaning Contract: Destin $241,180 Okaloosa Island $178,095 Total contract $419,275 *Garbage disposal tip fees (estimated / see note) +$ 13,000 Estimated costs of FY13 contract with tip fees $ 432,275 Contract Costs $432,275 In-House Costs -$370,533.62 Estimated 1st year savings $ 61,741.38 Estimated yearly savings after 1st year $ 231,141.38 There are 6.5 miles of beach in Destin and 3.1 miles of beach on Okaloosa Island. There are a total of 139 garbage cans in Destin and 74 on Okaloosa Island, for a total of 213 cans. We have estimated emptying an average of 50 garbage bags each day per year, and replacing approximately 20% of the garbage cans each year. 1759 S. Ferdon Blvd, Crestview, FL 32536 Office (850) 689-5770 Fax (850) 689-5786 Packet Pg. 1209 This proposal would provide 2 ea. – 2 person crews (1 on Okaloosa Island and 1 in Destin). The temporary positions will be utilized for 7 months each year beginning in late March and ending early October. The two new Parks Groundskeepers, in addition to collecting and removing the trash, can be used to remove beach chairs and umbrellas from the Island Beaches (spring & summer) each morning. In the Winter/off season months, they can work in Tourist Related, County Beach Parks. A used County Parks Tractor will be utilized on Okaloosa Island to pull the sand rake. In addition a proposal to purchase a new tractor is included in the costs above. The new tractor would be used in Destin. By having two tractors and two rakes, the mobilization of one unit from one location to the other will be eliminated. If Parks is designated to continue the beach cleaning, we would ask that we be allowed to park the tractor and rake used on the Destin Beaches at the Destin Airport. The one used on the Island would be parked at the Old Fire Station on the Island. The estimated costs do not include equipment maintenance costs. Miscellaneous employee costs (work boots, safety equipment, hand tools, work shirts, etc.) are estimated at an additional $2,000 per year. The temporary positions will be provided from a Temporary Work Provider Agency. *The tip fees are an additional cost that began in October 2013. Trash collected prior to October was taken to the transfer station where it was separated by Waste Management and then recycled at no cost. This process is no longer in effect, and all beach trash is subject to the tipping fee. 1759 S. Ferdon Blvd, Crestview, FL 32536 Office (850) 689-5770 Fax (850) 689-5786 Packet Pg. 1210  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Lease Renewal - Elder Services at the old FWB Hospital DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request Board consideration to renew the lease with Elder Services for the space currently leased to them in the old Ft. Walton Beach hospital for a five year term. BACKGROUND: On March 20th, 2012, the BCC leased to Elder Services approximately 6700 sq. ft. in the old Ft. Walton Beach hospital for the sum of $1.00 per year to be used for their administrative operations, the Meal-on-Wheels program, and certain other services. The current lease will expire on March 19th, 2014 unless a new term is granted. The Governing Board of Elder Services requests the BCC to consider granting a longer extension to the lease with the preference being for a ten (10) year term. The request for a longer term is made because Elder Services must invest several thousand dollars into making some repairs to some of the kitchen equipment. This equipment is necessary to support the Meals-on-Wheels program. However, they would like to be assured of their continued use of the space before expending the funds on the repairs. RECOMMENDATIONS: Request Board consideration to renew the lease with Elder Services for the space currently leased to them in the old Ft. Walton Beach hospital for a five year term or other such term as the Board shall choose. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 1211 Packet Pg. 1212 Packet Pg. 1213 Packet Pg. 1214 Packet Pg. 1215 Packet Pg. 1216 Packet Pg. 1217 Packet Pg. 1218 Packet Pg. 1219  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: SO Building Designer Selection DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request Board authorization to enter negotiations with the top ranked design firm that submitted proposals on the Sheriff's new Shalimar building. BACKGROUND: The members of the Selection Committee met with representatives of the county Purchasing Department to deliver their individual rankings for all of the design firms that submitted proposals to design the new Sheriff's Shalimar building. (Results attached.) The scores were tabulated and the firms ranked with the top point-getting firm being #1 and the next highest point-getting firm being ranked #2, and so on. DAG ranked as the top firm from among the proposers. County policy mandates, with BCC approval, that the county enter into negotiations with the top firm first. If negotiations with that firm are unsuccessful then the county enters into negotiations with the #2 firm and so on with the number #3 ranked firm. RECOMMENDATIONS: Staff recommends that the Board authorize negotiations with the top ranked design firm that submitted proposals on the Sheriff's new Shalimar building and continue negotiations according to county policy as needed. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 1220  -I L --' o o = cl 0 (D c_I 0 o = 3 a a-' P a a: a C m - 0 c - C 5 (D CL (D -I- z 0• a -' (D