Okaloosa County BOCC — February 18, 2014 — reading text

Packet Pg. 1187 Packet Pg. 1188 Packet Pg. 1189  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 18, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: FWB Assistance Request - Baseball Field Clay 2014 DEPARTMENT: Public Works BCC DISTRICT: 2, 3, 4 STATEMENT OF ISSUE: The City of Fort Walton Beach has requested that Okaloosa County assist them by providing clay for their softball and baseball diamonds. BACKGROUND: The City of Fort Walton Beach is starting to repair their softball and baseball fields before the start of the season. They have requested that the county provide 10 truckloads of clay from Baker pit, which is consistent with similar requests from the City in past years. The city will transport the clay and the county will load the trucks at the pit. Public Works can accommodate this request. The total cost for clay is estimated at $600. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval of the Public Works support request from the City of Fort Walton Beach. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 1190  City of Fort Walton Beach America's Most Beautiful Beaches Recreation & Cultural Services 15Carson Dr SE, Fort Walton Beach, FL 32548 (850) 833-9576 – Direct line (850) 833-9670 – Fax www.fwb.org February 10, 2014 Jeff Peters Director 1804 Lewis Turner Blvd. Suite 400 Fort Walton Beach, Florida 32547 To whom it may concern The City of Fort Walton Beach would like to request 10 truck loads of Baker clay for the City softball and baseball diamonds, to be picked up by the City Crew. If possible, we would appreciate the County equipment loading the City truck that we would send for this clay on a date to be determined. The City appreciates the assistance the County has provided in the past with this matter and we hope to continue the great working relationship with the County. Thank you for your cooperation. Sincerely, Jeff Peters Director Recreation Department (850) 833-9576 Packet Pg. 1191  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 18, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Request to Extend Construction Requirement from Emerald Coast Wildlife Refuge DEPARTMENT: Public Works BCC DISTRICT: 2 STATEMENT OF ISSUE: On December 5, 2012, the Board of County Commissioners entered into a lease (#L12-0396-PW) with the Emerald Coast Wildlife Refuge (ECWR) for a +/- 3.6 acre parcel of land located on Okaloosa Island. The term of the lease was for 20 years and conveyed the right to the ECWR to construct certain facilities associated with the care and rehabilitation of a variety of animals. The ECWR is petitioning the Board to extend a specific requirement contained in the lease. BACKGROUND: On January 28, 2014, staff received a letter from the Board President of the ECWR requesting BCC consideration for a 12-month extension to a lease requirement related to construction completion (letter attached). Section 26 of lease #L12-0396-PW related to Construction states that the Lessee agrees to commence construction within 120 days of receiving a Development Order and that construction shall be completed within a 2-year period from the date of execution of the lease. This provision would require completion of all construction by December 5, 2014. Due to delays associated with site access and utilities, the ECWR is requesting that the construction completion requirement be extended to December 5, 2015. The extension would grant the ECWR the time necessary to complete their proposed site plan and submit for a development order. Recently, the ECWR received an Impact 100 grant which allowed for the purchase of two structures to be installed as part of their initial development of the parcel. The ECWR is making significant strides in their effort to develop the leased parcel and staff has no objections to approving the request for a 12-month extension. OPTIONS: Approve/Disapprove the Emerald Coast Wildlife Refuge’s request for a 12-month extension to the lease provision requiring construction completion within a 2-year period. RECOMMENDATIONS: Staff requests Board approval to extend the terms of Section 26 of lease #L12-0396-PW for a 12-month period ending on December 5, 2015, as requested by the Emerald Coast Wildlife Refuge. Granting this extension will allow the ECWR sufficient time to secure necessary permits and construct a facility consistent with the terms of the previously referenced lease with Okaloosa County. Packet Pg. 1192 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 1193 Packet Pg. 1194 Packet Pg. 1195  Page 1 of 2 From: Elliot Kampert Sent: Monday, February 10, 2014 1:28 PM To: John Hofstad Subject: RE: Extension Request John, Thank you for the opportunity to comment. Growth Management has no objection to the proposed extension. Please let me know if you have any questions. Elliot Elliot L. Kampert, AICP; Director Okaloosa County Growth Management Department 1804 Lewis Turner Blvd Suite 200 Ft Walton Beach, FL 32547 850-651-7180 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure From: John Hofstad Sent: Monday, February 10, 2014 1:22 PM To: Elliot Kampert Subject: FW: Extension Request Elliot, Please see below and the attachment from the ECWR. I’m happy to prepare this for Board action; however, I need something from you stating that GM is okay with the request to extend the deadline. If you can provide me an email confirming your department’s willingness to extend the deadline, I will attach the email to the agenda request. Thanks, John Hofstad Public Works Director Okaloosa County Public Works 1759 South Ferdon Blvd. Office (850) 423-4826 Fax (850) 689-5786 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Matthew McGee [mailto:livinrightflorida@gmail.com] Sent: Tuesday, January 28, 2014 1:48 PM To: John Hofstad Subject: Extension Request file:///C:/Users/rosims/AppData/Local/Temp/MinuteTraq/OkaloosaCountyFL@OkaloosaC... Packet2/12/2014 Pg. 1196  Page 2 of 2 John, Here is the extension request for you. Again, thank you for the heads up. I will bring over the original copy to you tomorrow when it warms up a little, but I hope that this will suffice to get placed on your agenda. Thank you. -- Cheers, Matt McGee Broker Owner www.livinrightflorida.com President: Emerald Coast Wildlife Refuge file:///C:/Users/rosims/AppData/Local/Temp/MinuteTraq/OkaloosaCountyFL@OkaloosaC... Packet2/12/2014 Pg. 1197 Packet Pg. 1198  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 18, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Proposed in house Beach Cleaning DEPARTMENT: Public Works BCC DISTRICT: District 2 and District 5 STATEMENT OF ISSUE: Based on Board direction, staff has prepared a cost estimate outlining the anticipated needs with associated costs for providing continuous in-house beach cleaning services for Destin and Okaloosa Island beaches. Over the past several years, this service has been provided by an outside contractor secured through the competitive bidding process. BACKGROUND: Due to a series of bid protests, the Parks Division was tasked with removing trash from both Okaloosa Island and Destin beaches. Staff began removing trash from the beaches last October and has continued this task utilizing existing equipment and manpower. The service initially included emptying and removing accumulated trash and not deep-cleaning or raking of the beach area that was provided by the previous contractor. However this past December, the Board directed staff to secure beach cleaning equipment in order to provide this service. Starting in January of this year, Parks Division personnel began raking both beaches. The attached analysis provides a breakdown of the cost to perform in-house beach cleaning services and compares the cost to the most recent contract for outsourcing this same service. This analysis outlines the need for additional manpower as well as equipment that would be required to maintain service consistent with that which was provided by an outside vendor. The impact to the care and maintenance of other county park facilities due to the additional workload, at this point, has had been minimal. As the height of the tourist season nears, the impact will become much greater unless provisions are made for additional manpower. Staff has consulted with legal counsel and TDD bed tax monies can be utilized to support this activity. In consideration of this, no impacts to the County Parks budget of the Parks Division are anticipated. The costs for this service will be managed through budget transfers from the TDD to the Public Works Department on an annual basis as approved by the Board during the annual budget process. OPTIONS: Approve/disapprove the continued in house beach cleaning services. RECOMMENDATIONS: Based on the anticipated annual cost savings, staff requests Board consideration to forego future outsourcing of beach cleaning operations on Okaloosa Island and the Destin beaches in favor of performing this work with in-house resources. If approved, staff further requests Board consideration to add the necessary personnel and equipment to perform this operation. Packet Pg. 1199 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 1200