Okaloosa County BOCC — February 18, 2014 — reading text

service airports that facilitate traffic and pedestrian safety, airport security and efficient convenient pickup for the traveling public. Four potential locations were studied to determine efficiency and costs. OPTIONS: Approve or Deny RECOMMENDATIONS: Airport Staff recommends Board of County Commissioners' approval for the Purchasing Department to solicit quotes in lieu of bids for the Cell Phone Waiting Area Parking Lot project. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 1008 Packet Pg. 1009  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Widening Highway 98 Resolution DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Staff requests Board approval of resolution supporting the widening of US 98 from County line to Airport Road in Destin. BACKGROUND: The Florida Department of Transportation is currently in the design phase of a plan to widen two sections of US 98 to six lanes. One section reaches from Tang-O-Mar Drive in the Sandestin area to the Walton-Okaloosa County Line and the other is from the Walton- Okaloosa County Line to Airport Road in Destin. This project will improve and beautify the roadway providing: • 26 to 30-foot wide curb & gutter center medians landscaped with trees and other plantings • Five to eight-foot wide sidewalks on both sides of the roadway separated from the curb by landscaped areas when possible • Four-foot wide bike lanes on both sides of the roadway RECOMMENDATION: Staff recommends approval of resolution. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 1010  Project to Widen US 98 Tang-O-Mar Drive to Airport Road Project Description The Florida Department of Transportation is currently in the design phase of a plan to widen two sections of US 98 to six lanes. One section reaches from Tang-O-Mar Drive in the Sandestin area to the Walton-Okaloosa County Line and the other is from the Walton-Okaloosa County Line to Airport Road in Destin. This project will improve and beautify the roadway providing: • 26 to 30-foot wide curb & gutter center medians landscaped with trees and other plantings • Five to eight-foot wide sidewalks on both sides of the roadway separated from the curb by landscaped areas when possible • Four-foot wide bike lanes on both sides of the roadway Project Status Okaloosa County Section • Design Phase 90% Complete; Expected Completion May 2014 • Current FDOT Cost Estimates: Roadway Construction - $30 million; ROW - $1.2 million Walton County Section • Design Phase 60% Complete; Expected Completion December 2014 • Current FDOT Cost Estimate: Roadway Construction - $31 million; ROW - $6.5 million • #1 Project on Okaloosa-Walton TPO Table 4: FY 15-19 SIS Project Priorities List Benefits of the Project With traffic congestion rapidly worsening in these areas, the need for this project is great. This project benefits both our permanent residents and our visitors as it will: • Improve commerce between Walton and Okaloosa Counties • Enhance the connectivity of people to jobs and services, businesses to suppliers and customers, visitors to destinations and students to schools • Create a safer environment for vehicular traffic, cyclists and pedestrians • Improve evacuation times during disaster events • Create jobs • Improve the multimodal aspect of the roadway • Decrease fuel consumption • Lessen pollution from vehicle exhaust produced while idling • Make this an attractive corridor 1 Packet Pg. 1011  Project to Widen US 98 Tang-O-Mar Drive to Airport Road Timeframe Design is scheduled to be complete by December of 2014, but construction of the project is currently unfunded. We have a short-term opportunity to lobby for funding as Senator Don Gaetz is serving his last year as Senate President next year. As the Senate goes into the 2014 Legislative Session in early March, we have the leadership in place for a short time that can help get this done for our communities. Our goal is to obtain funding for a fall 2015 construction start date for both sections of the project. Action Plan • Gather resolutions from municipal bodies and organizations (Will provide a template) – Immediate and ongoing • Gather letters of support from Walton and Destin Chamber members and other local businesses (Will provide a template) – Meeting with Chamber presidents, Boards and Governmental Affairs Committee ongoing • Meet with FDOT District 3 Secretary Tommy Barfield to discuss prioritization of the project and verify cost figures – Met January 6, 2014; FDOT is supportive of advancing the funding timeframe for this project. • Educate legislators around the state and the Governor’s office about the project – Mid- December - February • Provide public forums to educate community members and address concerns – February 13 and February 20 • Request a resolution supporting the project from the Okaloosa-Walton TPO Board – February 20, 2014, 3:00 p.m. at Destin City Hall Annex • Send all resolutions and letters of support to Senator Gaetz – Late February 2 Packet Pg. 1012  RESOLUTION: 2014-_______ A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, TO SUPPORT THE WIDENING OF US 98 WHEREAS, the widening of US 98 from 4 lanes to 6 lanes in limited portions of Okaloosa and Walton Counties is currently funded for design only. WHEREAS, no funding has been allocated to commence right-of-way acquisition or construction to widen the road and without funding the project cannot advance. WHEREAS, US 98 is a critical facility that is currently operating below the adopted level of service standard in certain segments and is in dire need of widening. WHEREAS, US 98 links military installations and a regional airport and is the main highway serving the gulf beaches and thus is critical to the economy of Florida WHEREAS, US 98 serves as the feeder road during the evacuation of the Gulf Coast and expansion of US 98 is needed to improve evacuation times during hurricane events. WHEREAS, portions of US 98 are designated on the State of Florida’s Strategic Intermodal System (SIS) and thus are to receive priority funding by the State for road improvements; and WHEREAS, US 98 increased capacity (6 lane widening) from the Okaloosa County line to Tang-O-Mar Drive is the Okaloosa – Walton TPO’s #1 SIS Project (FY 15-19 O-W TPO Annual Priorities, Table IV). NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Okaloosa County, Florida, that: Packet Pg. 1013  1. The Florida Legislature and Florida Department of Transportation should prioritize the widening of US 98 by funding the right-of-way acquisition and construction dollars needed to widen US 98 from 4 lanes to 6 lanes for the portions of US 98 already in design phase. 2. The Florida Legislature should direct the Florida Department of Transportation to study US 98 in Escambia, Santa Rosa, Okaloosa, Walton and Bay Counties and identify where improvements are needed or will be needed in the near future and prioritize those improvements. DONE AND ADOPTED by the Board of County Commissioners of Okaloosa County, Florida, on this the 18th day of February 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA By: CHARLES K. WINDES, Jr., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT Packet Pg. 1014  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Teresa Ward, BCC Deputy Clerk SUBJECT: Approval of BCC Meetings Minutes The minutes for the January 7th & 21st 2014 Board of County Commission meeting are attached for review. Packet Pg. 1015 Packet Pg. 1016 Packet Pg. 1017 Packet Pg. 1018 Packet Pg. 1019 Packet Pg. 1020 Packet Pg. 1021 Packet Pg. 1022 Packet Pg. 1023 Packet Pg. 1024 Packet Pg. 1025 Packet Pg. 1026 Packet Pg. 1027 Packet Pg. 1028 Packet Pg. 1029 Packet Pg. 1030 Packet Pg. 1031 Packet Pg. 1032 Packet Pg. 1033 Packet Pg. 1034 Packet Pg. 1035 Packet Pg. 1036 Packet Pg. 1037 Packet Pg. 1038 Packet Pg. 1039 Packet Pg. 1040 Packet Pg. 1041  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Airport Leased Vehicle Proposals DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the Airports Department request to re-advertise for vehicle lease quotes. BACKGROUND: On February 7, 2012, the Board approved a two year lease of 10 vehicles ( 5 trucks and 5 small passenger vehicles) to replace the Airport’s fleet which had an average age of over 10.83 years. That lease was awarded to Enterprise Fleet Management under the provisions of the rental car leases and will expire in June 2014. Since the contractual authority in the rental car leases was for two years, the Airport is requesting permission to advertise for new proposals. The requested number of vehicles has been reduced to nine (9) and includes five (5) American made hybrid sedans, three (3) 4x4 ¾ ton American made 4-door pickup trucks, and one (1) 4x2 4-door 1 ton American made pickup truck. The estimated annual cost including maintenance, registration and depreciation is about $46,527 or $430 a month based on the current agreement. Since the lease is an operating expense, the cost of these rentals is included in the Airports Department Operating Budget and in the airline rate base; and, therefore, recovered in substantial part through our airlines’ rates and charges calculations. If these vehicles were acquired as a capital expense, the cost would exceed $350,000 and the County would also incur maintenance expenses. These vehicles would not be eligible for federal or state financial assistance as a capital expense. OPTIONS: Approve, Disapprove, Table RECOMMENDATIONS: Staff recommends solicitation of proposals for two and