Okaloosa County BOCC — February 18, 2014 — reading text

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For network cabling and repair. BACKGROUND: A bid opening on December 4, 2013 resulted in five (5) bids being received for network cabling and repair. The Information Systems Department has recommended that we enter into contract with all five companies to decrease the likelihood of a delayed response time. This recommendation is due to the limited availability of vendors on short notice which has the possibility to create lengthened down times. All necessary documentation has been received and has been made a part of this agenda item. Purchasing is requesting award of the contracts and authorization of the Chairman to sign. OPTIONS: Approve or Reject entering into contract with the five (5) responding bidders for network cabling and authorization for the Chairman to sign. RECOMMENDATION: Staff recommends approval of the contracts with Datech, Glaze Communication, GSC Communications, Network Cabling Service, Inc., Universal Cabling System, Inc. And also requests approval for the Chairman to sign the contracts. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 699 Packet Pg. 700 Packet Pg. 701 Packet Pg. 702 Packet Pg. 703 Packet Pg. 704 Packet Pg. 705 Packet Pg. 706 Packet Pg. 707 Packet Pg. 708 Packet Pg. 709 Packet Pg. 710 Packet Pg. 711 Packet Pg. 712 Packet Pg. 713 Packet Pg. 714 Packet Pg. 715 Packet Pg. 716 Packet Pg. 717 Packet Pg. 718 Packet Pg. 719 Packet Pg. 720 Packet Pg. 721 Packet Pg. 722 Packet Pg. 723 Packet Pg. 724 Packet Pg. 725 Packet Pg. 726 Packet Pg. 727 Packet Pg. 728 Packet Pg. 729 Packet Pg. 730 Packet Pg. 731 Packet Pg. 732 Packet Pg. 733 Packet Pg. 734 Packet Pg. 735 Packet Pg. 736 Packet Pg. 737 Packet Pg. 738 Packet Pg. 739 Packet Pg. 740 Packet Pg. 741 Packet Pg. 742 Packet Pg. 743 Packet Pg. 744 Packet Pg. 745 Packet Pg. 746 Packet Pg. 747 Packet Pg. 748 Packet Pg. 749 Packet Pg. 750 Packet Pg. 751 Packet Pg. 752 Packet Pg. 753 Packet Pg. 754 Packet Pg. 755 Packet Pg. 756 Packet Pg. 757 Packet Pg. 758 Packet Pg. 759 Packet Pg. 760 Packet Pg. 761 Packet Pg. 762 Packet Pg. 763 Packet Pg. 764 Packet Pg. 765 Packet Pg. 766 Packet Pg. 767 Packet Pg. 768 Packet Pg. 769 Packet Pg. 770 Packet Pg. 771 Packet Pg. 772 Packet Pg. 773 Packet Pg. 774 Packet Pg. 775 Packet Pg. 776 Packet Pg. 777 Packet Pg. 778 Packet Pg. 779 Packet Pg. 780 Packet Pg. 781 Packet Pg. 782 Packet Pg. 783 Packet Pg. 784 Packet Pg. 785 Packet Pg. 786 Packet Pg. 787 Packet Pg. 788 Packet Pg. 789 Packet Pg. 790 Packet Pg. 791 Packet Pg. 792 Packet Pg. 793 Packet Pg. 794 Packet Pg. 795 Packet Pg. 796 Packet Pg. 797 Packet Pg. 798 Packet Pg. 799 Packet Pg. 800 Packet Pg. 801 Packet Pg. 802 Packet Pg. 803 Packet Pg. 804 Packet Pg. 805 Packet Pg. 806 Packet Pg. 807 Packet Pg. 808 Packet Pg. 809 Packet Pg. 810 Packet Pg. 811 Packet Pg. 812 Packet Pg. 813 Packet Pg. 814 Packet Pg. 815 Packet Pg. 816 Packet Pg. 817 Packet Pg. 818 Packet Pg. 819 Packet Pg. 820 Packet Pg. 821 Packet Pg. 822 Packet Pg. 823 Packet Pg. 824 Packet Pg. 825 Packet Pg. 826 Packet Pg. 827 Packet Pg. 828 Packet Pg. 829 Packet Pg. 830 Packet Pg. 831 Packet Pg. 832 Packet Pg. 833  RECEIVED OCT 222013 CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Number: Contractor/Lessee Name: 7D Grant Funded: YES_ NO Purpose &oL JS J3f Date/Term 1 GREATER THAN $50,000 Amount 2 GREAJR THAN $25,000 Department ._i-5 3 LII $25,000 OR LESS Dept Monitor Name \JO,rD k/ Document has been reviewed and includes any attachmenis or exhibits I Risk Management Review Approved as w' n* Date R is kt4 an r Sr 'desigr6e County Attorney Review p e s ittn: Date: (O/ 4" ( Co ty Attorney Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Packet Pg. 834 Joanne Kublik From: Jack Allen Sent: Thursday, February 06, 2014 11:57 AM To: Joanne Kublik Subject: FW: Okaloosa Co Project--Network Cabling Contract Here you go... Jack From: Don Vanderhoek Sent: Friday, January 10, 2014 1:06 PM To: Jack Allen Cc: Donna Lawler; Zan Fedorak; Andrea Diaz-Concha; Karen Donnelly Subject: RE: Okaloosa Co Project--Network Cabling Contract Jack, I concur with Donna and Karen that we would like to enter into contract with all five bidders. Thanks! DO-VV V Ivtfri'not(oi'v SyteM'14 D(retor OkctZaaci Cowt.ty'BCC (850) 651-7570 (850) 651-7576 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon re q uest. Therefore, this e-mail communication rnay be subject to public disclosure. From: Jack Allen Sent: Friday, January 10, 2014 12:46 PM To: Karen Donnelly Cc: Donna Lawler; Zan Fedorak; Don Vanderhoek; Andrea Diaz-Concha Subject: RE: Okaloosa Co Project--Network Cabling Contract Hey Karen, I returned Mr. Herman call this morning but had to leave a voicemail. Yes, we were working on the agenda request yesterday and realized we didn't have a recommendation from Don, as the Director, so we emailed Don yesterday for confirmation. Also, we didn't have an "original" proposal from Mr. Turner, so I've left message requesting one. Packet Pg. 835 Also, Zan and I were looking at the pricing for all five bids and wondered if it would be best to only enter into contract with the three lowest bidders because there is a big jump in unit prices from the first ($40 per hour) to the fifth ($80 per hour) bidders. What's your thoughts and Don's? Thanks, Jack From: Karen Donnelly Sent: Friday, January 10, 2014 12:10 PM To: Jack Allen Cc: Donna Lawler Subject: FW: Okaloosa Co Project--Network Cabling Contract Lii jack, Do ou have ant info for us on tke sf:atus of the Network Cabling 51c1 and c_ontracts? Donna emailed on I 2.-- 1 -ZO 1 5tating,-,ke Would like all bidders to be mnchided in the contract. ike bellow from NC_3 has been patientltj calling and emailing to find out tkC status. Thank Lj ou, Karen Donnell 3 5CC. Network /\dminisl:rat:or 689-55 1 8 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Herman Turner [mailto: hturnerncscabling .com] Sent: Friday, January 10, 2014 10:09 AM To: Karen Donnelly Cc: mpittman@)ncscabling.com Subject: RE: Okaloosa Co Project Karen, I have talk to you in the past about NCS being the low bidder for Bid #IS 17-14. I am wandering could you lead me in the right direction who I would need to follow up with and actually finish the bid process and maybe complete the contract so NCS could be put on your preferred vendor list? Thank you for your help with this matter. rncw 7rvte Network Cabling Services, Inc. 7018 Pine Forest Rd. Pensacola, Fl 32526 0#850-941-4200 F#850-941-4201 C#850-324-1223 www.ncscabling.com Packet Pg. 836 From: Karen Donnelly [mailto:kdonnelly@co.okaloosa.fI.us] Sent: Tuesday, December 03, 2013 1:28 PM To: Herman Turner Subject: RE: Okaloosa Co Project t1i Mr. Turner, I did speak to our rtirckasing Dept., the Contract page is onl a Tkank ou for forwarding this on. 5ample Contract. You do not need to Fill it out. You mat list different labor costs for different tpes of cabling/fiber on the "bid s5keet" page. Thank t j ou, Karen Donnell, CC Network Administrator c489-5518 Please note: Due to Florida's very