Okaloosa County BOCC — February 18, 2014 — reading text

AGENDA REQUEST DATE: February 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Okaloosa County Transit Task Order for City of Crestview funding and General Revenue DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: The Department of Growth Management requests the Board to approve the attached task order with Okaloosa County Transit (OCT) for reimbursement of operating costs. BACKGROUND: Task Order No. 55 amendment 1 states that the County will reimburse OCT for operating costs for the operation of fixed routes 11 and 12 in Crestview. The amount approved by the Board via Memorandum of Agreement dated November 5, 2013 is $13,125 from the City of Crestview and $13,125 from the Board. The Clerk's office has confirmed receipt of the $13,125 from the City of Crestview. The MOA established service to begin November 4, 2013 for 90 days. The funding will be used to satisfy the 50% match requirement to draw down FDOT/FTA 5311 grant funds which supports the operations of routes 11 and 12. The total increase in Task Order No. 55 amendment 1 is $26,260. Task Order No. 55 amendment 1 revises the amount to $317,025. RECOMMENDATION: The Department of Growth Management recommends that the Board authorize the Chairman to sign the attached task order for reimbursement of operating costs for fixed route service to OCT. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 242 Packet Pg. 243 Packet Pg. 244 Packet Pg. 245 Packet Pg. 246 Packet Pg. 247 Packet Pg. 248 Packet Pg. 249 Packet Pg. 250 Packet Pg. 251 Packet Pg. 252  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Award Bid for Repair and Painting Countryview & Bluewater Tanks DEPARTMENT: Purchasing BCC DISTRICT: 1&5 STATEMENT OF ISSUE: Seeking Board approval to award a contract to American Suncraft Construction Co., Inc. for the repair and painting of the Countryview and Bluewater Tanks. BACKGROUND & ANALYSIS: The Water & Sewer Department has allocated funding in their budget each year for maintenance of their nineteen potable water storage tanks. A major component of this maintenance program is repairing and repainting one to two tanks per year to keep the coating systems both attractive and serviceable. FY14 budget included funds for the complete repainting of the Countryview Tank in the Mid County service area and the Bluewater Tank in the East County (Bluewater) service area, including minor repairs required on each tank. Four bids were received on February 5, 2014 for this work and a bid tabulation is attached for your review. The lowest responsive, responsible bid was received from American Suncraft Construction, Inc. of Medway, OH in the amount of $543,475.00. American Suncraft has completed prior tank painting for the County and their work has been exemplary. OPTIONS: Award or Reject entering into contract with American Suncraft Construction Co., Inc. RECOMMENDATION: Staff recommends awarding bid to American Suncraft Construction Co., Inc. as the lowest responsive bidder. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 253 Packet Pg. 254 Packet Pg. 255 Packet Pg. 256 Packet Pg. 257 Packet Pg. 258 Packet Pg. 259 Packet Pg. 260 Packet Pg. 261 Packet Pg. 262 Packet Pg. 263 Packet Pg. 264 Packet Pg. 265 Packet Pg. 266 Packet Pg. 267 Packet Pg. 268 Packet Pg. 269 Packet Pg. 270 Packet Pg. 271 Packet Pg. 272 Packet Pg. 273 Packet Pg. 274 Packet Pg. 275 Packet Pg. 276 Packet Pg. 277 Packet Pg. 278 Packet Pg. 279 Packet Pg. 280 Packet Pg. 281 Packet Pg. 282 Packet Pg. 283 Packet Pg. 284 Packet Pg. 285 Packet Pg. 286 Packet Pg. 287 Packet Pg. 288 Packet Pg. 289 Packet Pg. 290 Packet Pg. 291 Packet Pg. 292 Packet Pg. 293 Packet Pg. 294 Packet Pg. 295 Packet Pg. 296 Packet Pg. 297 Packet Pg. 298 Packet Pg. 299 Packet Pg. 300 Packet Pg. 301 Packet Pg. 302 Packet Pg. 303 Packet Pg. 304 Packet Pg. 305 Packet Pg. 306 Packet Pg. 307 Packet Pg. 308 Packet Pg. 309 Packet Pg. 310 Packet Pg. 311 Packet Pg. 312 Packet Pg. 313 Packet Pg. 314 Packet Pg. 315 Packet Pg. 316 Packet Pg. 317 Packet Pg. 318 Packet Pg. 319 Packet Pg. 320 Packet Pg. 321 Packet Pg. 322 Packet Pg. 323 Packet Pg. 324 Packet Pg. 325 Packet Pg. 326 Packet Pg. 327 Packet Pg. 328 Packet Pg. 329 Packet Pg. 330 Packet Pg. 331 Packet Pg. 332 Packet Pg. 333 Packet Pg. 334 Packet Pg. 335 Packet Pg. 336 Packet Pg. 337 Packet Pg. 338 Packet Pg. 339 Packet Pg. 340 Packet Pg. 341 Packet Pg. 342 Packet Pg. 343 Packet Pg. 344 Packet Pg. 345 Packet Pg. 346 Packet Pg. 347 Packet Pg. 348 Packet Pg. 349 Packet Pg. 350 Packet Pg. 351 Packet Pg. 352 Packet Pg. 353 Packet Pg. 354 Packet Pg. 355 Packet Pg. 356 Packet Pg. 357 Packet Pg. 358 Packet Pg. 359 Packet Pg. 360 Packet Pg. 361 Packet Pg. 362 Packet Pg. 363 Packet Pg. 364 Packet Pg. 365 Packet Pg. 366 Packet Pg. 367 Packet Pg. 368 Packet Pg. 369 Packet Pg. 370 Packet Pg. 371 Packet Pg. 372 Packet Pg. 373 Packet Pg. 374 Packet Pg. 375 Packet Pg. 376 Packet Pg. 377 Packet Pg. 378 Packet Pg. 379 Packet Pg. 380 Packet Pg. 381 Packet Pg. 382 Packet Pg. 383 Packet Pg. 384 Packet Pg. 385 Packet Pg. 386 Packet Pg. 387 Packet Pg. 388 Packet Pg. 389 Packet Pg. 390 Packet Pg. 391 Packet Pg. 392 Packet Pg. 393 Packet Pg. 394 Packet Pg. 395 Packet Pg. 396 Packet Pg. 397 Packet Pg. 398 Packet Pg. 399 Packet Pg. 400 Packet Pg. 401 Packet Pg. 402 Packet Pg. 403 Packet Pg. 404 Packet Pg. 405 Packet Pg. 406 Packet Pg. 407 Packet Pg. 408 Packet Pg. 409 Packet Pg. 410 Packet Pg. 411 Packet Pg. 412 Packet Pg. 413 Packet Pg. 414 Packet Pg. 415 Packet Pg. 416 Packet Pg. 417 Packet Pg. 418 Packet Pg. 419 Packet Pg. 420 Packet Pg. 421 Packet Pg. 422 Packet Pg. 423 Packet Pg. 424 Packet Pg. 425 Packet Pg. 426 Packet Pg. 427 Packet Pg. 428 Packet Pg. 429 Packet Pg. 430 Packet Pg. 431 Packet Pg. 432 Packet Pg. 433 Packet Pg. 434 Packet Pg. 435  RLI-1. ,LiQ13A1S CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Number: lJ 1Lf Contractor! Lessee Name P Grant Funded YES_ NO Purpose Date/Term 1 GREATER THAN $50,000 Amount 2 GREATER THAN $25,000 Department Ui 3 Liii $25,000 OR LESS Dept Monitor Name:ç4 44 M14 Document has been reviewed and includes any aftachmenls or exhibits. Purchasing Review Focure, qui nts )eflet: Date: I -JO 1 Pu sifig DiYector or designee Risk Management Review Approved Vte Date: / Risk ' a ager or designee County Attorney Review Date: Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager 5c&74 Packet Pg. 436  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Authorization to Auction Surplus Items DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Purchasing seeks authorization from the Board to auction surplus items through Global Enterprises. BACKGROUND & ANALYSIS: The County has surplus items that are ready for disposal. (List attached.) Purchasing is seeking authorization from the Board to auction these items through our contracted auctioneer Global Enterprises (C14-2104-PUR). Auctioning the surplus items is a new process. So far this year the auction proceeds from the non-TDD items have totaled $17,968.50. This total is over twice the proceeds from the previous process of the one day sale. (2012 - $7,998.9, 2011 - $8005.24, and 2010 - $6,285.00, No one day sale was held in 2013.) At the close of the first wave of auctions, there were 225 total registered bidders with 123 of those being from the 325_ _ zip code area. A total of 154 were from Florida and 70 bidders were from other states with one from Mexico. (Note: Bids close on TDD items on February 21, 2014.) OPTIONS: Approve/Disapprove auction of surplus items through Global Enterprises. RECOMMENDATION: Staff recommends approving auction of surplus items. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 437 Packet Pg. 438 Packet Pg. 439 Packet Pg. 440 Packet Pg. 441 Packet Pg. 442 Packet Pg. 443 Packet Pg. 444 Packet Pg. 445  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Board Approval to Purchase Two (2) 14 Cubic Yard Heavy Duty Dump Trucks DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Seeking Board approval to purchase two (2) 14 cubic yard heavy duty dump trucks from Orlando Freightliner for the Public Works Department. BACKGROUND & ANALYSIS: Bids were opened on February 5, 2014 to purchase two (2) heavy duty 14 cubic yard dump trucks and 6 bids were received. The lowest responsive bid, meeting specifications, was from Orlando Freightliner for a total of $185,418. Purchasing is seeking Board approval to purchase the two dump trucks from Orlando Freightliner as the lowest responsive bid. A bid sheet is attached to this agenda item to reflect all bids received. The Public Works department has funding approved in the FY14 budget for the purchase. OPTIONS: Approve/disapprove purchase of two (2) heavy duty dump trucks from Orlando Freightliner. RECOMMENDATION: Staff recommends approving purchase of two (2) heavy duty dump trucks from Orlando Freightliner. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 446  RECEIVED IAN 062014 CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: