Okaloosa County BOCC — February 18, 2014 — reading text

4 Pur asin rector or esignee Date: 1 S4,s— J!~ Risk Management Review Approved as writte Risk Ma ger or designee Date: ~V-71W County Attorney Review Appr yedasw itte _________________________________ Date: Cou tyAttorney Following Okaloosa County approval: Contracts & Grants Document has been received: Date:________________________ Contracts & Grants Manager Packet Pg. 86  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: Final Payment on CCI Systems, Inc. Contract C13-2034-IS DEPARTMENT: Information Systems BCC DISTRICT: ALL STATEMENT OF ISSUE: The Duke Field Secondary Control and Data Acquisition (SCADA) Fiber Optic Link project is complete and CCI Systems, Inc. has submitted all required closeout submittals including a final payment request and Change Order No. 1. BACKGROUND: On April 2, 2013 the Board approved the award of the Duke Field SCADA Fiber Optic Link Bid No. 04-13 IS to CCI Systems, Inc., the lowest responsive, responsible bidder. Final inspection of the work was conducted and the project was considered substantially complete as of January 30, 2014. The project came in under budget by $2,404.36 and the final contract amount is $161,113.72 as indicated on Change Order No. 1 attached. OPTIONS: Approve/Disapprove Final Payment request and Change Order No. 1. RECOMMENDATIONS: Approve the Chairman sign Change Order No. 1 which reduces the final contract amount by $2,404.36 and the Final Payment to CCI Systems, Inc. in the amount of $161,113.72. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 87  CONTRACT CLOSE-OUT CHECKLIST (To Be Prepared by the Contracts and Lease Coordinator) DATE: 2/06/2014 TO: Contracts & Grants Manager, Finance Department Contracts & Grants Office SUBJECT: Contract No. C 13-2034-IS MANAGING DEPARTMENT: INFORMATION SYSTEMS CONTRACTOR'S NAME: CCI SYSTEMS, INC. PROJECT TITLE: DUKE FIELD SECONDARY CONTROL AND DATA ACQUISITION The attached has met the final payment contract requirement in subject contract. Yes No 1. Final jnvoice ~ 0 2. Completed Contract/Lease Payment Approval Form ~ 0 3. Close-Out Documents Yes No N/A a. Signed Release of Lien ~ 0 0 b. Proof of Completion Advertisement ~ 0 0 c. Certificate of Insurance 0 0 ~ d. Consent of Surety to Final Payment ~ 0 0 e. Proof of Performance/Payment Bond ~ 0 0 Continuation 12 Months Following rinal Paym e nt Yes No 4. Agenda Request ~ 0 5. Remarks Letter guaranteeing that current Certificate of Insurance will be forwarded is enclosed. DATE Packet Pg. 88 Packet Pg. 89  C HANGE ORDER FORM Date: --,l,-",2~/.!..!12:L/--,-1~3_ _Contract No.: _-,=C,-,1=3-=-2=0=3;...:4....!-I=S__ Change Order No.: 1 (Final Summary) Owner: OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS Contractor: CCI Systems, Inc ., 105 Kent Lane, Iron Mountain, MI 49801 CHANGE TO CONTRACT PRICE DESCRIPTION AMOUNT $163,518.08 Oriqinal Contract Price: $0.00 Net chanqe by previously authorized Chanqe Orders: $163,518.08 Present Contract Price: ($2,404.36 ) This Change Order will (deduct): $161,113.72 New Contract Price: CHANGE TO CONTRACl TIME DESCRIPTION DATE or NUMBER OF DAYS 60 to substantial/ 120 days to final Ori inal Contract Time: Substantial = 9/1 7/13 Ori inal Substantial Com letion Date: Final = 11/16/13 none Net chan authorized Chan e Orders: This Chan e Order will o to substantial / 75 days to final 60 to substantial/195 days to final New Contract Time: Substantial = 9/17/13 New Substantial Com Final = 1/30/14 DATE: _ __ o ---=-o I-'----.C + 1---­ lf.-!h..:.... 1 DATE: _ 1_-_2._1_-_'---'lf_ . _ __ DATE: . / - 15 - I' $I OW NER: _~~_ _ _ __ _ _ _ _ _ _ __ DATE: _ _ _ _ _ _ _ _ _ __ This Change Order is an amendment to the Contract/Agreement between Contractor and the Owner, and all other contract provisions shall remain in full force and effect unless specifically amended in writing, signed by both parties. Page I of3 Packet Pg. 90  CONTRACT CHANGE ORDER DETAILS Contract Name: Duke Field Fiber Optic Link Date: 12/12/13 Contract No.: C13 -2034-IS POLY No .: 41-449 Change Order No: 1 (FINAL SUMMARY) Location: Okaloosa County To (Contractor): CCI Systems, Inc., 105 Kent Lane, Iron Mountain, MI49801 You are hereby requested to comply with the following changes from the contract plans and specifications : ORIGINAL BID DESCRIPTION OF CHANGES, QUANTITIES, DECREASE IN INCREASE IN ITEM NO. UNITS, UNIT PR ICES, ETC. CONTRACT PRICE CONTRACT PRICE 3. Add 185 L.F. of cleaning and proofing existing empty segmentrs of 2" conduit and furni sh and install pull - $138.75 tap e within condu it . 4. Deduct 726 L.F . of 96 strand fiber optic cable and $(1,677.06) - from origina l Bid Item #4 Deduct 1 Splice Box from original Bid Item #6 (Furnish $(866.05) - 6. and in stall new Splice Box) The sum of $2,404.36 is hereby SUBTRACTED from the total contract price, and the total adjusted final contract price is thereby is $161,113.72. This document shall become an amendment to the contract and all provisions of the contract will apply hereto. Page 2 of 3 [ Packet Pg. 91  CONTRACT CHANGE ORDER JUSTIFICATION Contract Name: Duke Field Fiber Optic Link Date: 12/12/13 Contract No .: C13-2034-IS POLY No.: 41-449 Change Order No: I (FINAL SU MMARY) location: Okaloosa County REQUEST AND JUSTIFICATION FOR CHANGE 1. Necessity for change: The project has been completed and the Contract quantities require adjusting to match actual quantities installed in field. 2. Is proposed change an alternate bid? No 3. Will proposed change alter the size of the project? No 4. Effect of this change on other prime contractors: None 5. Has consent of surety been obtained? Not necessary 6. Will this change affect expiration or extent of insurance coverage? No If yes, will the policies be extended? 7. Effect on operation and maintenance costs: None Page 3 of 3 Packet Pg. 92  POL YEN G I N E E R lNG, INC. A R C H IT E C T U R E . E NG I N E E R I N G . S O L UT I 0 N 5. Ja nu ary 20, 2014 Okal oosa Cou nty Information System s 1804 Lewis Turner Bou levard, Suite 402 Fort Walton Beach, FL 32547 Attn : Mr. Don Vande rhoek, Director Re: Duke Field SCADA Fiber Optic Link