Okaloosa County School Board — Regular Meeting, September 11, 2023 — reading text

Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for Fiscal Year 2023-2024 naming the Authorized Representative and Core User Account Signer. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. The "Core User" must be an employee of the School District with the authority to sign the Impact Aid application. The appointed "Core User" will have the authority to create and manage two other users who will enter the District's detailed impact aid data into the system. The designated "Core User," with signature authority, is required to log into the system to electronically sign the finalized application. In light of the time required to complete this process, it is recommended the School Board again approve the Chief Financial Officer as the authorized representative with signature authority to file the Impact Aid application for fiscal year 2023-2024. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.11 Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Fiscal Impact : No Recommended Action : Motion to approve Superintendent's Annual Financial Report & Cost Report for Year Ended June 30, 2023. Public Content In accordance with rule 6A-1.0071(3), Florida Administrative Code, all sections of the Superintendent's Annual Financial Report (AFR), including the Cost Report, must be submitted for approval by the School Board prior to submission to the State. The AFR is the unaudited data submitted to DOE by Florida school districts. It includes revenue detailed by federal, state, and local sources, and expenditures detailed by function (the purpose of an expenditure) and object (what was purchased or the service obtained). The data is displayed by fund type, including General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds. The Cost Report identifies direct and indirect costs by program and measures statutory compliance as established in law. Programs include K-3 Basic, 4-8 Basic, 9-12 Basic, K-3 Basic with ESE Services, 4-8 Basic with ESE Services, 9-12 Basic with ESE Services, ESOL, ESE Support Level 254, and ESE Support Level 255. The report is based on fund, function, object, and center. File Attachments Fiscal Year 2022-2023 Program Cost Report 9-11-23.pdf (1,968 KB) 2022-2023 AFR - Published 9.11.2023.pdf (2,310 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.12 Renewal of Fuel Purchasing Agreement between Almarante Fire District and The School Board of Okaloosa County, Florida, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve renewing the Fuel Purchasing Agreement between Almarante Fire District and The School Board of Okaloosa County, Florida, effective June 15, 2023, through June 14, 2024. Public Content Request approval to renew the Fuel Purchasing Agreement between Almarante Fire District and The School Board of Okaloosa County, Florida, effective June 15, 2023, through June 14, 2024. The Agreement allows the Purchaser to purchase fuel as needed from one of the School Board's fuel pump sites adhering to the Agreement terms and conditions. Copies of the renewal document at attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments ALMARANTE AGREEMENT.pdf (1,148 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.13 Tag-On Bid Purchase Over $50,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $411,600.00 Budgeted : Yes Budget Source : Federal Funds, Project 3488 DoDEA Engage 2.0 Recommended Action : Motion to approve the purchase of computer equipment from Apple Store for Education Institution in the amount of $411,600.00. Public Content Request approval to purchase computer equipment from Apple Store for Education Institution in the amount of $411,600.00. The purchase is made through State of Florida Alternate Contract #43211500-WSCA-15-ACS and funds will be paid from Federal Funds, Project 3488 DoDEA Engage 2.0. A copy of the quote is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum, at (850) 833-4122. File Attachments APPLE QUOTE.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.14 Tag-On Bid Purchase Over $50,000: Mobile Communications America, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Fiscal Impact : Yes Dollar Amount : $54,809.50 Budgeted : Yes Budget Source : Capital Fund, Project 2395 DW- Safety/ADA Recommended Action : Motion to approve the purchase of radios and additional equipment from Mobile Communications America, Inc. for a total of $54,809.50. Public Content Request approval to purchase radios and additional equipment from Mobile Communications America, Inc. for a total of $54,809.50. The purchase is made through Sourcewell Contract #042012-MO, and funds will be paid from Capital Fund, Project 2395 DW-Safety/ADA. A copy of the quote is attached. For additional information, please contact Danny Dean, Program Director, Safe Schools, at (850) 689-7117. File Attachments MCA QUOTE.pdf (3,413 KB)