Okaloosa County BOCC — April 5, 2016 — Earthquake Biker Bash details 042816 — reading text

March 10, 2016 Okaloosa County Public Works Attention: Sheri Whitman 1759 Ferdon Blvd Crestview, FL. 32536 Subject: Emerald Coast Earthquake Spring Motorcycle Rally 2016 Ms. Whitman, 1. On behalf of Children in Crisis, Inc, we request a permit be issued for the use of the parking lot at The Boardwalk on Okaloosa Island. Emerald Coast Harley-Davidson, The Boardwalk, Cumulus Broadcasting, ResortQuest, The Holiday Inn, and the Ramada have joined together to bring the Emerald Coast’s premier bike event to Okaloosa Island. In the absence of the Florida State HOG Rally, which was relocated last year, we have decided to spearhead a bike event for our local bike community as well as out of area bikers to benefit Children in Crisis. Emerald Coast Earthquake Spring Motorcycle Rally will be held April 28-May 1, 2016, with the intent of continuing this as a biannual event that grows year to year. Our purpose is to bring an influx of tourists into our local market as the season winds down with the fall event, and then to provide our area with a bike event between spring break and our summer season all while raising funds for a local children’s non-profit. 2. The following is the planned schedule of the conduct of this year’s event. Date Times Event Participants April 26-27 Set Up 0 April 28 4pm-9pm Rally Open *%2000 live music vendors entertainment *Motorcycle Skills demonstrations April 29 10am-9pm Rally Open **2000 Live Music Vendors Entertainment Harley-Davidson Demo Truck Poker Run April 30 10am-Spm Rally Open *%2000 Live Music Vendors Entertainment Harley-Davidson Demo Truck Poker Run May 1 10am-9pm Rally Open **2000 Live Music Vendors Entertainment *Motorcycle Skills Demonstrations Poker Run *Our motorcycle skills demos will be put on by our certified Harley-Davidson Riding Academy Instructors. These demonstrations will be for our participants to observe only. The bike shows, rides, and poker runs are put on by various motorcycle clubs who will donate 100% of the proceeds of these optional events to their designated 501(c)3 organizations. **On the site plan, please note the bike parking for participants. Our participation numbers are indicative of visitors on bikes coming and going throughout the day and not all at one time. Emerald Coast Earthquake will utilize the northeast side of the parking lot at The Boardwalk. We have the full support of Harley-Davidson Motor Company who has even published the event to their national event calendar on the Harley-Davidson website. We have secured both local and out of market media buys including radio, print, billboards, and a digital marketing campaign to ensure that we capture and draw a large audience. In an effort to offer the bike community incentive to participate in this event, The Emerald Coast Earthquake will offer live music daily, vendors from around the country, and entertainment all day. The rally will benefit Children in Crisis Inc. " 3. We have coordinated this request with the following people: Mr. Dino Viliani, Director Okaloosa County Public Safety Maj Greg Gaddis, Okaloosa County Sheriff’s Department Mr. Ed Schroeder, Okaloosa Tourist Development Council Mr. Paul Lawson, Okaloosa Emergency Services 4. Principals involved: Children In Crisis, Inc 1000 Luke’s Way Fort Walton Beach, Florida 32547 Emerald Coast Harley-Davidson 788 Beal Parkway NW Fort Walton Beach, FL 32547 Surfside Ventures 1450 Miracle Strip Parkway Fort Walton Beach, FL 32548 5. All inquiries regarding this request are welcomed and should be directed to Catherine Gauthier, 850-862-4706, 561-310-6946 {cell) or catherine@emeraldcoasthd.com 6. Emerald Coast Harley-Davidson is supplying the commercial general liability insurance policy in the amount of $1,000,000 per occurrence through Gallagher Harley-Davidson Service Center of Baton Rouge, LA, naming Children In Crisis, Inc., Surfside Ventures Real Estate, Inc. and Okaloosa County as additional insured on the policy. 7. Please find attached: a. oo T Sincerely, insurance Certificate Hold Harmless Agreement (the notarized original has been sent vis USPS) Site Diagrams (both layout of tents and aerial view) Coordination Emails Children in Crisis 501(c)3 documentation Catherine Gauthier Marketing Manager Emerald Coast Harley-Davidson 850-862-4706 561-310-6946