Okaloosa County BOCC — May 20, 2014 — TABULATION SHEET WS 40-14

BID TABULATION - RFB WS 40-14 UTILITY BILL PRINTING, INSERTING, MAILING & CUSTOM BILL DESIGN SERVICES W&S BID OPENS: May 7, 2014 @3:30pm v PINNACLE DATA SERVICES; SOUTHWEST DIRECT SEVERN TRENT SOUTH DATA, INC AXIS ITEM # DESCRIPTION BID — — NO BID = —— NO BID = —— NO BID a —— NO BID me — NO INITIAL BILL SESGN & DEVELOPMENT oO 1 __ Initial bill design & programming © Qo © O O 2 |Start up costs @) 0 © O 0 3 [posage Esorow 4 94, 110 2010 haga B Se am BAR (2 Piece per mailed statement Piece per mailed statement | Piece per mailed statement | Piece per mailed statement Piece per mailed statement BILL PROCESSED VIA MAIL _ ia ===| og isfex | Pippa [07s [pace | 13 [peas 11_|Charge for combined bills, __ 0 o) e, .00 5 | pece 1/0 ‘I flece ufo Tne san 0.a5|pece 058 /peu| It o- 105 [pace y Charge for si insertion (black and white duplex 03 Vaca, = I oben i¢ D 0 7. Pines V__|PDF Rendering or Creating (electronic services if available cof / Peer re) 05 / pre e) CO . »O1G / P ca vi__|E-mail statement 10 [pace 10/pee, fod [Peer . 015 |pecs] 108 | Proce Per Month Per Month Per Month Per Month * Per month MONTHLY CHARGES . : VII_a|Monthly Charge oO $ QS / month 3 ad O © b|Per Image Charge for minimum 90 days of storage (PDF) O Hed i moni L¢ [meme Ol © Jeentnetauersssa | a 5 #7 SO fonnd é jarge ¥ . * q PAD foi | _P AB fmpwth |_Tal0 [mown 1 Serle esse] DBE [month HOURLY SERVICES 1 [Programming per hour after initial set up $) Q9 [hw © ® 125 iin #135) be gy (4) 4] hy. 2___| Changes to bill design — custom programming A 13s Vn o iPS) [ree $ idle 12.5 Chr 3 [Training of County Staff O. oO @ 13s | hy 0! O f TOTAL COST inciudes startup & fine items I - VII as outlined in Bid Sheet Note: This RFP also asks for information above and beyond the prices above. Provide this information as an attachment to this bid sheet or address it in a cover letter. OCWS shall reimburse the vendor the exact amount of postage that is paid to the USPS each month by the vendor. The vendor shall attach the USPS receipt each month to the monthly bill for reimbursement. BID TABULATION - RFB WS 40-14 UTILITY BILL PRINTING, INSERTING, MAILING & CUSTOM BILL DESIGN SERVICES W&S BID OPENS: May 7, 2014 @3:30pm PINNACLE DATA SERVICES; SOUTHWEST DIRECT SEVERN TRENT SOUTH DATA, INC AXIS ITEM # DESCRIPTION BID BOND - YES Or NO BID BOND - YES Or NO BID BOND - YES Or NO BED BOND - YES Or NO BID BOND - YES Or NO Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum INITIAL BILL SESGN & DEVELOPMENT oO 1 Initial bill design & programming © 4] o) O © 2 Start up costs O 0 0) O a 3 Postage Escrow 4) OM, wrod B 25,010 42 gr g B 86 on $23,602 Piece per mailed statement Piece per mailed statement Piece per mailed statement Piece per mailed statement Piece per mailed statement BILL PROCESSED VIA MAIL Price per mailed statement, bills processed: To include all services ~ 2 . ° ° {__|and supplies excluding postage. 018 tg | Poca ITE pece ’ 075 [pwce t /3 [ poor + ¢ 7 7 7 . IL__ {Charge for combined bills. 0 fo. DO ,005 | pear ,/0 /, Piece Charge for bill insertion (black and white simplex - 7 7 7 > in (84x11) .05|pece 053 free f¢ ol i105 [pee Charge for bill insertion (black and white duplex yo Iy__|8 4x11”) 03 | pace 1078 | pide i¢ O 07 | pace v PDF Rendering or Creating (electronic services if available .O | | pacer ae) (e) 5 5 / pues (é) . O . +O ilo [Pecel t - x vi [E-mail statement 10 [pec 10 /pbex. fod [Pees 075 |p| 108 | Prece Per Month Per Month Per Month Per Month ~ Per month MONTHLY CHARGES . VH_alMonthly Charge oO E 250 / month a ab O © b| Per Image Charge for minimum 90 days of storage (PDF) O +H | mprth ! ¢ Ino, Ol © Storage of PDF includes time frame for storage & / y | clemployee/customer access) $4 5 0 Conn EOM CD Charge HRS Jonewth F G5 [month B20 |morah 09 &] umexp © 50 ]moxth Per Hour Per Hobr Per Hour Per Hour a Per Hour HOURLY SERVICES 1 Programming per hour after initial set up 4) A 9 | hwo oO e iad in #12 S} hw E 12 SI] ? . i 2 {Changes to bill design - custom programming é 15 \ hn Oo § 1295 [ho Fi) la 4 lio 12S ins U 7 7 3 Training of County Staff oO OD % | 25 | hw oO You TOTAL COST includes startup & line items I - VII as outlined in Bid Sheet $ $ $ Note: This RFP also asks for information above and beyond the prices above. Provide this information as an attachment to this bid Disqualified—could not- Di t sheet or address it in a cover fetter. eproviderequired bonding. postage requisement_, OCWS shall reimburse the vendor the exact amount of postage that is paid to the USPS each month by the vendor. The vendor shall attach the USPS receipt cach month to the monthly bill for reimbursement.