Fort Walton Beach Council agenda — 08-19-08 special agenda - budget — reading text

CITY OF FORT WALTON BEACH City Council Special Meeting Agenda August 18 -22 Tuesday, August 19, 2008 Meeting may end without notice if all reviews are completed.) City Council Chambers 107 Miracle Strip Parkway, SE Fort Walton Beach, FL 32548 CALL TO ORDER PLEDGE OF ALLEGIANCE ( Mayor) APPROVAL OF AGENDA SPECIAL MEETING AGENDA —August 19, 2007 NOTE: Times subject to change without notice Departmental Budget Review Continued... 5: 30 Recreation & Cultural Services —pages 103 -129 Recreation —pages 104 -107 Parks —pages 108 -109 Right -of -Way —pages 110 -111 Senior Center —pages 115 -117 Library —pages 118 -121 Museum —pages 122 -126 Cemetery —pages 127 -129 Beal Memorial Cemetery Fund —pages 180 -181 6: 30 Public Services —pages 131 -157 Public Services —pages 132 -133 Development Services —pages 134 -137 Building and Zoning —pages 138 -141 Fleet Maintenance Services —pages 142 -145 Facilities Maintenance Services —pages 146 -149 Community Development Block Grant —pages 166 -168 Community Redevelopment Agency —pages 170 -175 Sanitation Fund —pages 213 -219 7: 30 Utility Services- pages 183 -212 Revenues —pages 185 -187 Utility Services —pages 190 -192 Water Operations —pages 194 -197 Sewer Operations —pages 198 -201 Water Distribution —pages 202 -205 Page 3 of 5  Sewer Collection —pages 206 -209 Engineering and Survey —pages 150 -153 Streets —pages 154 -157 Storm Water Fund —pages 229 -233 8: 30 Golf Club Fund —pages 221 -228 Recess Any person who decides to appeal any decision made with respect to any matterat this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (FS286.0105). The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 850 -833- 9509 to make a request. For Hearing Impaired dial the City Hall TDD # 850 -833 -9925 or 1- 800 -955 -8771 TDD) or 1- 800 -955 -8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. Page 4 of 5  MINUTES OF THE SPECIAL COUNCIL MEETING dm Q 229 REVIEW OF PROPOSED BUDGET FOR FY 08/09 a OF THE CITY OF FORT WALTON BEACH, FLORIDA AUGUST 19, 2008 INTRODUCTION A special meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, August 19, 2008, at 5: 30 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Dennis Reeves, Bill Garvie, Dr. Wayne Pullen, Jim Hartwell, and Mike Minich Absent: Virgil Miller Also Present: Joyce Shanahan, City Manager; Helen Spencer, City Clerk; Brandy Wunker, Finance Director; Toni Craig, City Attorney; and Department Directors PURPOSE The purpose of the Special Council meeting is to review and discuss the proposed Budget for Fiscal Year 2008/09. CALL TO ORDER The Mayor called the meeting to order. PLEDGE The Mayor led in the Pledge of Allegiance. RECAP Charlotte Dunworth, Budget/Grants Manager, gave a recap of the changes to the budget to the General Fund based on what was discussed by Council last evening. Ms. Dunworth advised the boat launch fee revenues were not included in the general fund budget but that has been Ms. Dunworth adjusted pending approval of the Parks and Recreation budget this evening. informed the General Fund was amended to include an additional $ 10, 000 for fireworks, and that the Fire Department wages adjustments and contingencies were reduced to account for fire department wage increases. Ms. Dunworth reported the General Fund budget has increased $ 10, 000 overall and now stands at $ 19, 041, 763. 00, and with the boat launch fees in the budget the revenue currently exceeds expenses by $ 18, 000. 00. APPROVAL OF AGENDA The Mayor advised the order of business will be Recreation & Cultural Services; Public Services; Utility Services; and the Golf Fund. Mr. Reeves moved to approve the agenda as the business of the day. Mr. Holmes seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor (Miller absent). RECREATION AND CULTURAL SERVICES Jeff Peters, Recreation and Cultural Services Director, discussed the many services the department is responsible for and pointed out a loss of nine positions and a reduction in hours of seven positions. Mr. Peters advised there is a proposal to reduce library hours from 64 hours to 53 hours, which would reduce the budget by $ 70, 000. 00. 230 Special Council 8 -19 -08 RECREATION AND CULTURAL SERVICES ( CONT) Mr. Peters announced the proposed hours of the library to be Monday and Tuesday from 9 am to 8 pm; Wednesday and Thursday from 9 am to 6 pm; Friday from 10 am to 5 pm; and Saturday from 10 am to 4 pm. Mr. Peters advised of the addition of right -of -way maintenance and the cemetery division to the department. Recreation Recreation is responsible for three recreation centers, the Tennis Center, and the BMX Skate Park. Mr. Peters summarized the goals and objectives for the Recreation portion of his department including the replacement of a 1992 model sound board and monitors at the Municipal Auditorium and a study to conduct a walk through assessment at each recreation center to determine upgrades and improvements. Cutbacks included many of the special events that are held, and noted that this year only the Christmas Parade and the City Employees Picnic will remain. Mr. Peters discussed the elimination of Kids Day, which was the most attended special event, but was removed in order to get to the proposed budget. Council questioned whether local sponsors could be used for Kids Day, but Mr. Peters advised some businesses were willing to do that while others were not, probably a result of the economic situation for all businesses. The Mayor asked for public input. There was none. Parks Parks is responsible for the enhancement and maintenance of parks, athletic fields, exercise tracks, tennis courts, and boat ramp facilities. Goals and objectives include the replacement. of playground equipment at two of the parks and the purchase of a half -ton pickup truck. The Mayor asked for public input. There was none. Right- of -Way Maintenance Right -of -Way is responsible for landscaping and maintaining areas along City roadways and rights -of -way. Mr. Peters explained he will meet with Mr. Murray so that a smooth transition is made from Public Works to Recreation. The goal is to maintain the outstanding service that was done under the Public Works Division. Council questioned whether the funding received for maintenance from the State for state roads is enough to cover the cost to maintain the City roads. Tom Murray, Public Works Director, advised that the contract is for the City to maintain the state highways within the City limits according to state standards. The funding received from the state compensates the City for the state standards, but the City goes beyond what the state standards call for. The Mayor asked for public input. There was none. Senior Center The Senior Center provides programs to the community' s senior citizens age 50 and over. Mr. Peters reported that the Center has done many fund -raising activities and is pursuing grant opportunities as ways to increase income to the Center. the goal is to increase the level of services and activities available with staff training and utilization of volunteers. Mr. Peters advised fee increases for the Center will come before Council in September.  231 Special Council 8 -19 -08 Senior Center (cont) Jackie Fleming, Center Manager, advised that the use of volunteers has increased on an as- needed basis, and that the Communities for a Lifetime initiative itself does not provide grant funding, but having the designation provides points when applying for grants. The Mayor asked for public input. There was none. Library The Library collection contains books, newspapers, audio tapes; has a children' s section; a Friends of the Library Store; history room; and 16 computer Internet stations for public access. Mr. Peters discussed the proposed reduction in library hours, and feels the proposed schedule will work and provide the citizens opportunities to utilize the library. Mr. Peters advised the Library Cooperative Agreement will be coming before Council in September, this time for a one - year agreement instead of five years. The Mayor asked for public input. There was none. Museum The Museum preserves, collects, and exhibits the history of Fort Walton Beach and Northwest Florida. Mr. Peters noted that the Museum Staff has volunteers that run the schoolhouse, and have had various fundraisers and installed a membership program for the museum. He noted the museum will be seeking a grant to update the historic survey that was done in 1992. Discussion included the need to continue to seek funding from the TDC, which turned down the museum' s request. Laura Bessinger- Morse, Museum Director, advised that the TDC has since that time been supportive of the museum and responded with a small business membership to the museum. Ms. Bessinger -Morse stated the TDC has always worked closely in programming and they have reiterated the TDC would like to support the museum in whatever advertising can be brought to them. Dr. Pullen encouraged everyone to attend the " Food for Thought" information series that are held once a month at the museum. The Mayor asked for public input. There was none. Cemetery The Cemetery division operates and maintains two cemeteries: Beal Memorial Cemetery and Brooks Cemetery, and is responsible for the sale of all plots and niches, as well as grounds maintenance. Mr. Peters advised this division is moving into Parks and Recreation, and will continue to provide the service with the same staff. Mr. Peters noted a grant has been received through right -of -way maintenance that will go toward