Fort Walton Beach Council agenda — 08-12-08 regular agenda — reading text

1, 2008. Mark Wiltsie, Human Resources Director, advised the renewal is effective July 1, 2008 through September 30, 2009, at a savings of $ 99, 524. 00 as a result in the reduction in property damage claims over the last several years. Mr. Holmes moved to authorize the City Manager to execute insurance policies for the City' s Property and Casualty Insurance for the period of July 1, 2008 through September 30, 2009, as follows: Property Insurance which includes Inland Marine, Data Processing Equipment, and Crime, at a proposed cost of $ 299, 341; General /Public. Officials /Law Enforcement and Employment Practices Liability at a proposed cost of $ 102, 334; Auto Liability /Physical Damage at a proposed cost of $50, 924; all with Preferred Governmental Insurance Trust ( PGIT); for a total amount of $452, 599. 00. Mr. Reeves seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Pullen, and Minich in favor Miller and Hartwell absent). RES. 08 -23, FDEP EMERGENCY MEDICAL SERVICES The Mayor read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE FLORIDA DEPARTMENT OF HEALTH FOR EMERGENCY MEDICAL SERVICES; AUTHORIZING THE CITY MANAGER TO EXECUTE GRANT DOCUMENTS; AUTHORIZING THE CITY MANAGER TO OVERSEE THE PROJECT; AUTHORIZING A FUTURE BUDGET AMENDMENT IF NECESSARY; AND SETTING AN EFFECTIVE DATE. Fire Chief Mike Dutton advised this is to accept a 25/75 grant for the upgrade of emergency medical -services equipment, including a device that will provide documentation to the paramedic of the status of the breathing tube that is placed in an unconscious patient. Chief Dutton advised the procedure of inserting a breathing tube in an unconscious person is used by paramedics 8 or 10 times a week. Mr. Garvie moved to adopt Res. 08 -23. Mr. Minich seconded motion and it carried Minich in favor ( Miller and unanimously with Holmes, Reeves, Garvie, Pullen, and Hartwell absent). 196 Regular Council 06/ 24/ 08 FLOC VOTING DELEGATE Consideration of appointing a Voting Delegate for the Florida League of Cities ( FLOC) Conference in August. The Voting Delegate form must be submitted to the FLOC by July 27, 2008. It was noted that the Mayor and Mr. Garvie will be attending the FLOC Conference. Mr. Garvie nominated Mayor Anderson as the Voting Delegate for the Florida League of Cities conference in August. The Mayor called for the vote on the nomination and it carried unanimously with Holmes, Reeves, Garvie, Pullen, and Minich in favor (Miller and Hartwell absent). RES. 08 -20 COMPENSATION FOR FINANCE DIRECTOR The Mayor read the resolution by title. A RESOLUTION PROVIDING FOR THE COMPENSATION OF THE FINANCE DIRECTOR OF THE CITY OF FORT WALTON BEACH; AND PROVIDING FOR AN EFFECTIVE DATE. The City Manager advised that at Council' s direction both she and the Mayor have met with Ms. Wunker to discuss compensation and benefits and they are outlined in the report. The Mayor asked for public input. Dean Covey, 270 Brooks Street, received clarification that a resolution was used for the Finance Director' s compensation in lieu of a contract. Mr. Minich moved to adopt Res. 08 -20. Mr. Reeves seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Pullen, and Minich in favor ( Miller and Hartwell absent). MPB APPOINTMENT Consideration of appointment to the Municipal Planning Board. The City Clerk advised that there is one vacancy and seven applications on file for the Municipal Planning Board, and that Lee McDonald is the incumbent and will serve a four -year term if reappointed by Council. Mr. Minich nominated Bernard P. Carey III, 216 Sleepy Oaks Road, Fort Walton Beach. Dr. Pullen nominated Lee McDonald, 10 Ru de le Roi, Fort Walton Beach. The Mayor advised he would call for the vote on the nominees in alphabetical order. The Mayor called for the vote on the nomination to appoint Bernard P. Carey III to serve on the Municipal Planning Board for a four -year term from June 24, 2008, to June 24, 2012, and it carried by a majority vote with Holmes, Reeves, and Minich in favor ( Miller and Hartwell absent). BOA APPOINTMENT Consideration of appointment to the Board of Adjustment. The Mayor advised there is one vacancy and no applications on file, and that Wilbur Hugli is the incumbent and will serve a four -year term if reappointed by Council.  197 Regular Council 06/ 24/ 08 BOA APPOINTMENT ( CONT) Dr. Pullen nominated Wilbur Hugli, 12 Bayou Wood Court, Fort Walton Beach. As there were no further nominations, the Mayor called for the vote on the nomination to reappoint Wilbur Hugli to serve on the Board of Adjustment for a four -year term from June 24, 2008, to June 24, 2012, and it carried by a majority vote with Holmes, Reeves, Garvie, and Pullen in favor ( Miller and Hartwell absent). YOUTH COMMITTEE APPOINTMENT Consideration of appointment to the Youth Committee. The Mayor advised the Committee currently stands at five members. Mr. Minich nominated Cobretti Dominiqiue Williams, 417 Hollywood Blvd., Apt. #, Fort Walton Beach, to serve on the Youth Committee until June 2009, his graduation date. As there were no further nominations, the Mayor called for the vote on the nomination to appoint Cobretti Dominiqiue Williams, 417 Hollywood Blvd., Apt. #, Fort Walton Beach, to serve on the Youth Committee until June 2009, his graduation date and it carried unanimously with Holmes, Reeves, Garvie, Pullen, and Minich in favor ( Miller and Hartwell absent). OTHER CITY BUSINESS FOR DISCUSSION PURPOSES Mr. Holmes requested that the Police Chief give a report on the Police Re- Accreditation. The City Manager advised it would be scheduled for August. MAYORICOUNCIL ANNOUNCEMENTS Mr. Minich congratulated Mr. Garvie for being appointed the TPO Chairman. Mr. Garvie discussed the Police Department Re- accreditation Ceremony that took place in Coral Springs and his pride in the. Police Department. Dr. Pullen mentioned he and Mr. Garvie represented the City at the Police Department Re- accreditation Ceremony and spoke about the great opportunity to be able to attend. Dr. Pullen received explanation that the Land Development Code was not able to meet advertising requirements to be on the agenda and will be placed on the August agenda. The Mayor thanked John Hofstad for his work with the Florida Department of Environmental Protection. He spoke about the library funding ceremony and his trip to Sweden. CITY MANAGER ANNOUNCEMENTS The City Manager reported that Chief Litschauer and Captain Taylor were awarded the City's Above and Beyond' awards for their efforts in the police re- accreditation. The City Manager advised that the Supervisor of Elections Office has developed banners to be hung in all cities in Okaloosa County to encourage citizens to vote, and that there will be banners hung on Highway 98 and Eglin Parkway. She also announced the Lost Tribes program at the Heritage Park and Cultural Center through the summer; the Senior Center Pancake Breakfast on July 1; the Fourth of July Celebration at the Fort Walton Landing; and the Mystery 0tH by the Book Club will meet at the Library on July 1 198 Regular Council 06/ 24/ 08 ADJOURNMENT There being no further business, the meeting adjourned at 9: 40 p.m. SROAT " D MAYOR: ATTEST: CITY CLERK Ive  199 MINUTES OF THE SPECIAL COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA JULY 89 2008 INTRODUCTION A special meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, July 87, 2008 at 5: 30 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Dennis Reeves, Bill Garvie, Jim Hartwell, and Mike Minich. Absent: Virgil Miller and Dr. Wayne Pullen Also Present: Joyce Shanahan, City Manager; Helen Spencer, City Clerk; Brandy Wunker, Finance Director; Toni Craig, City Attorney; Department Directors. PURPOSE The purpose of this meeting is consideration of request to award Bid # 08 -118 for 48" Storm Drain Replacement — Eglin Parkway Easement; and consideration of setting the tentative Ad Valorem millage rate for FY 2008 -09. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He requested anyone who wished to address Council to approach the podium after being recognized, and then state his or her name and address for the record. PLEDGE The Mayor led in the Pledge of Allegiance. APPROVAL OF AGENDA The Mayor noted that consideration of setting the tentative millage rate has been withdrawn but the City Manager would like to discuss the issue. Mr. Minich moved to approve the agenda as the business of the day, with setting the tentative ad valorem millage rate as discussion only. Mr. Hartwell seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Hartwell, and Minich in favor (Miller and Pullen absent). EGLIN PARKWAY STORMWATER IMPROVEMENT PROJECT John Hofstad, Utilities Director reported this is a continuation of an item that has been brought to Council for a few months in trying to replace an aging stormwater infrastructure in the vicinity of Uptown Station along Eglin Parkway. He said the City sought and received a Community Budget Issue Request ( CBIR) through the State Legislature this year. He mentioned the City has been unsuccessful in receiving this grant since 2001 and credited the Advocacy Group working on behalf of the City for the successful securing of the funding this year. Staff requests authorization to award the successful execution of the grant from the Department of the Bid contingent upon Environmental Protection then staff will bring the grant award for approval by Council in August. The matching funds requirement was questioned. Mr. Hofstad explained that in -kind services, the value of the land, and the cost of the engineering will be used for the match. It was noted the request includes authorization for the City Manager to authorize change orders not to exceed the balance of the grant amount. Mr. Hofstad explained change orders are typical with underground work because they do not know what obstacles they may find and it is his thought that He also should the amount exceed the grant award that the developer will pay the difference. verified that the grant award is site specific.  Special Council 7_8_08 200 EGLIN PARKWAY