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ADD' l MAT FDR N/ A X
37.
YES NO N/ A X
38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY:
39. CURRENT VENDOR: N/ A
40. CURRENT PRICE: N/ A
REPORT PREPARED BY:
Michael D. Beedie Date
Uti!, L Oper ions M ager
SUBMITTED BY:
REVIEWED &
Jlh 7rs ta Date
Utilities D ector
go De
REVIEWED AND CONCUR: '- `%-
Michael Tatum Date
Purchasing Director
REVIEWED AND CONCUR:
Date
Brandy Wunker
Finance Director
REVIEWED AND CONCUR: .
hanahan Da e
pof ce
City Manager
2
City of Fort Walton Beach
MEMORANDUM
DATE: July 30, 2008
TO: John Hofstad
Utilities Department Director
FROM: Michael C. Tatum
Purchasing Directo
SUBJECT: Pump Replacement / Dry Pit Repair of Pump Station # 2
Bid # 08 -120
The referenced bid tabulation is forwarded for your review, in accordance with Vol 2,
Chapter 4, Section 4. 01, Paragraph 4. 01. 025 Code of Ordinances and the Purchasing
Policies and Procedures. Please take the necessary action to prepare the
Memorandum for Approval by the City Manager and Council. The bid file is available
for review at the Purchasing Department.
The following information is furnished for those items applicable to Purchasing on the
Request To Award Bid Memorandum:
ITEM NO. /DESCRIPTION RESPONSE
16. Number of Bids Solicited 28
17. Number of Bids Received 3
18. Number of Responsive Bids 3
24. Tabulation Attached Yes
30. State Contract No
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CITY COUNCIL MEETING
August 12, 2008
Consent Agenda
Consideration of request to award Bid 08 -122 Purchase;
of Ductile Iron Pipe to the lowest responsive,
responsible bidder meeting specifications, Carter's
Erosion & Pipe, Tallahassee, FL, for the total cost of
447848. 38
Utilities Director)
Council Action
1 St
2nd
Vote:
Agenda Item Number: 4
CITY OF FORT WALTON BEACH
MEMORANDUM
DATE: August 6, 2008
TO: Joyce Shanahan, City Manager
FROM: John Hofstad, Utilities Director
SUBJECT: Request to Award Bid # 08 - 122, Purchase of Ductile Iron Pipe
SUbIl4ARY
Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter
4, Section 4. 01, Paragraph 4. 01. 025 and the Purchasing Policies and
Procedures, request authorization to award Bid No. 08 - 122, Purchase of
Ductile Iron Pipe, to the lowest responsive, responsible bidder meeting
specifications, Carter' s Erosion and Pipe, Tallahassee, Florida, for a total
cost of $ 44, 848. 38.
If approved, sufficient funds are available for this purchase in the Sewer
Collections Capital Account # 401 - 5065 - 535 - 6361.
Recommend the City Council approve the bid received from Carter' s Erosion and
Pipe, Tallahassee, Florida, for $ 44, 848. 38.
FINANCIAL DATA
1. DEPARTMENT: Capital Improvement Projects
2. DIVISION: Sewer Line Replacement
3. FUND: Utilities
4. ACCOUNT # 401 - 5065 - 535 - 6361
5. ACCT. DESCRIPTION: Improvements Other Than Buildings -Sewer Lines
6. FY BUDGET: 2007 - 08
7. AMOUNT BUDGETED: $ 175, 406. 00
8. GRANT FUNDS: YES NO X AMOUNT
9. FUND TRANSFER: YES NO X AMOUNT
10. FROM ACCT: N/ A
11. TO ACCT: N/ A
12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A
13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR NONE X
BID ITEM DATA
14. DESCRIPTION OF BID ITEM: 1, 134 l. f. of 8" Ductile Iron Pipe and 60 l. f.
of 6" Ductile Iron Pipe
15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FDR NONE X
16. # BID INVITATIONS SENT: 12
17. # BIDS RECEIVED: 6
18. # RESPONSIVE BIDS: 6
19. RECOMMENDED VENDOR: Carter' s Erosion and Pipe
20. BID AWARD AMOUNT: $ 44, 848. 38
21. COMMENTS: N/ A
22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/ A
23. ESTIMATED PURCHASE AMOUNT: N/ A
24. BID TABULATION ATTACHED: YES X NO ADD' L MAT FDR
25. TERM OF CONTRACT: Net 30
26. BID VALID TO: 60 Days
27. BID PRICE VALID FOR TERM OF CONTRACT: YES X NO
28. WARRANTY PERIOD: N/ A
29. DELIVERY TIME: 21 days
30. STATE CONTRACT: YES NO X
31. CONTRACT #: N/ A
32. CO - OP PURCHASE: YES NO X
33. AGENCY: N/ A
34. EXPECTED LIFE OF ITEM: 50 years
35. ITEM DEMO' D: YES NO X
36. REFERENCES CHECKED: YES NO N/ A X
37. CONTRACT: ATTACHED ADD' l MAT FDR N/ A X
YES NO N/ A X
38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY:
39. CURRENT VENDOR: N/ A
40. CURRENT PRICE: N/ A
REPORT PREPARED BY: fysknw
Michael D. Beedi E. Date
Utilities Operat Manager
REVIEWED & SUBMITTED BY:
Date
REVIEWED AND CONCUR: f, ./ Cr aC. , g°G
Michael Tatum Date
Purchasing Director
C
REVIEWED AND CONCUR:
Date
Brandy Wunker
Finance Director
REVIEWED AND CONCUR: 4 W4 Dat
61.6-2
J y e tbhanahan
C Manager
2
City of Fort Walton Beach
MEMORANDUM
DATE: August 6, 2008
TO: John Hofstad
Utilities Department Director
FROM: Michael C. Tatum
Purchasing Director
SUBJECT: Purchase of Ductile Iron Pipe
Bid # 08 -122
The referenced bid tabulation is forwarded for your review, in accordance with Vol 2,
Chapter 4, Section 4. 01, Paragraph 4. 01. 025 Code of Ordinances and the Purchasing
Policies and Procedures. Please take the necessary action to prepare the