Fort Walton Beach Council agenda — 08-12-08 regular agenda — reading text

STORMWATER IMPROVEMENT PROJECT The Mayor opened the floor for public input. As there was none public input was closed. Mr. Minich moved to award Bid Number 08 -198, 48" Stormdrain Replacement — Eglin Parkway Easement, for the City of Fort Walton Beach to Young' s Contracting of Niceville, Florida for $ 190, 276. 57; contingent upon the approval of a Funding Agreement with the Florida Department of Environmental Protection and the accompanying Funding Agreement Resolution which will be brought back before Council for consideration during the August 12th regular Council Meeting; and further authorize the City Manager to authorize change orders in the amount not to exceed $9, 724. 00, or the balance of the grant award. Mr. Hartwell seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Hartwell, and Minich in favor (Miller and Pullen absent). TENTATIVE AD VALOREM MILLAGE RATE FOR FY 08 -09 Discussion on setting the tentative ad valorem millage rate for FY 2008 -09: The City Manager reported because of Amendment I the Property Assessor had to make software changes and they have been unable to balance the tax role to give it to the Department of Revenue before it is distributed. She said the Department of Revenue has granted the Property Assessor an 11th extension until July to provide the Certification of Taxable Value and the City will have 35 days from the date it is received to set the tentative millage rate. She said staff will continue to develop a 25th budget with a tentative date of July to give it to Council to review before the budget meetings in 14th August. She said the tentative millage rate will have to be set by August and Council can set 12tH. the tentative millage rate at the regular Council meeting on August She said the budget 20tH meetings are scheduled for August 11 and 12 and again, if needed, August 18 - Mr. Minich expressed the preference to start the budget meetings and go straight through in one week. Mr. Hartwell and Mr. Reeves advised they would be out of town during the week of August 11- 15. 18th — nd There was consensus that the budget meetings be held August 22 12th The City Manager confirmed she will place on the August agenda consideration of setting the tentative millage and the budget meetings will be scheduled for the week of August 18 -22, 2008. ADJOURNMENT Being no further business, the meeting adjourned at 5: 50 p. m. APPROVED: ATTEST: MAYOR: CITY CLERK ddm Special Council 7 -8 -08 EGLIN PARKWAY STORMWATER IMPROVEMENT PROJECT The Mayor opened the floor for public input. As there was none public input was closed. Mr. Minich moved to award Bid Number 08 -118, 48" Stormdrain Replacement — Eglin Parkway Easement, for the City of Fort Walton Beach to Young' s Contracting of Niceville, Florida for $190, 276. 57; contingent upon the approval of a Funding Agreement with the Florida Department of Environmental Protection and the accompanying Funding Agreement Resolution which will be brought back before Council for consideration during the August 12th regular Council Meeting; and further authorize the City Manager to authorize change orders in the amount not to exceed $ 9, 724.00, or the balance of the grant award. Mr. Hartwell seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Hartwell, and Minich in favor (Miller and Pullen absent). TENTATIVE AD VALOREM MILLAGE RATE FOR FY 08 -09 Discussion on setting the tentative ad valorem millage rate for FY 2008 -09. The City Manager reported because of Amendment I the Property Assessor had to make software changes and they have been unable to balance the tax role to give it to the Department of Revenue before it is distributed. She said the Department of Revenue has granted the Property Assessor an 11th extension until July to provide the Certification of Taxable Value and the City will have 35 days from the date it is received to set the tentative millage rate. She said staff will continue to develop a 25th budget with a tentative date of July to give it to Council to review before the budget meetings in 14th August. She said the tentative millage rate will have to be set by August and Council can set 12th. the tentative millage rate at the regular Council meeting on August She said the budget 20th meetings are scheduled for August 11 and 12 and again, if needed, August 18 - Mr. Minich expressed the preference to start the budget meetings and go straight through in one week. Mr. Hartwell and Mr. Reeves advised they would be out of town during the week of August 11- 15. 18th — nd There was consensus that the budget meetings be held August 22 12th The City Manager confirmed she will place on the August agenda consideration of setting the tentative millage and the budget meetings will be scheduled for the week of August 18 -22, 2008. ADJOURNMENT Being no further business, the meeting adjourned at 5: 50 p. m. APPROVED: ATTEST: MAYOR: CITY CLERK ddm  CITY COUNCIL MEETING August 12, 2008 Consent Agenda Consideration of request to award Bid 08 -120 Pump Replacement/ Dry Pit Repair of Pump Station # 2, to the lowest responsive, responsible bidder, Northwest Florida Underground, in the amount of $ 72, 635 Utilities Director) Council Action 1 St 2nd Vote: Agenda Item Number: 3  CITY OF FORT WALTON BEACH MEMORANDUM DATE: July 30, 2008 TO: Joyce Shanahan, City Manager FROM: John Hofstad, Utilities Director SUBJECT: Request to Award Bid # 08 - 120, Pump Replacement / Dry Pit Repair of Pump Station # 2 SUMMARY Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 and the Purchasing Policies and Procedures, request authorization to award Bid No. 08 - 120, Pump Replacement/ Dry Pit Repair of Pump Station # 2, to the lowest responsive, responsible bidder, Northwest Florida Underground of Milton, Florida, for the bid amount of $ 72, 635. 00. If approved, sufficient funds are available for this purchase in the Sewer Collections Capital Account # 401 - 5423- 535 - 6402. Recommend the City Council approve the bid received from Northwest Florida Underground of Milton, Florida, for the bid amount $ 72, 635. 00. FINANCIAL DATA 1. DEPARTMENT: Utilities 2. DIVISION: Sewer Collections 3. FUND: Enterprise 4. ACCOUNT # 401 - 5423- 535 - 6402 5. ACCT. DESCRIPTION: Pump Station Maintenance 6. FY BUDGET: 2007 - 08 7. AMOUNT BUDGETED: $ 75, 000. 00 8. GRANT FUNDS: YES NO X AMOUNT 9. FUND TRANSFER: YES NO X AMOUNT 10. FROM ACCT: N/ A 11. TO ACCT: N/ A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A 13. PRICE ANALYSIS: ATTACHED X ADD' L MAT FDR NONE BID ITEM DATA 14. DESCRIPTION OF BID ITEM: Labor, materials and supervision to install two 2) pumps at Pump Station # 2 15. SUPPLEMENTAL MATERIAL: ATTACHED X ADD' L MAT FDR NONE 16. # BID INVITATIONS SENT: 28 17. # BIDS RECEIVED: 3 18. # RESPONSIVE BIDS: 3 19. , RECOMMENDED VENDOR: Northwest Florida Underground 20. BID AWARD AMOUNT: $ 72, 635. 00 e w c F: 21. COMMENTS: N/ A ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/ A 22. 23. ESTIMATED PURCHASE AMOUNT: N/ A 24. BID TABULATION ATTACHED: YES X NO ADD' L MAT FDR 25. TERM OF CONTRACT: Net 30 26. BID VALID TO: 60 Days BID PRICE VALID FOR TERM OF CONTRACT: YES X NO 27. 28. WARRANTY PERIOD: Five ( 5) Years ( Prorated) 29. DELIVERY TIME: 8 - 10 Weeks 30. STATE CONTRACT: YES NO X 31. CONTRACT #: N/ A 32. CO - OP PURCHASE: YES NO X 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: Fifteen years 35. ITEM DEMO' D: YES NO X 36. REFERENCES CHECKED: YES NO X N/ A CONTRACT: ATTACHED