Okaloosa County School Board — Regular Meeting, February 25, 2019 — reading text

Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Budget Amendment #5 - Fiscal Year 2018-2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 25, 2019 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : ($5,192,209.87) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #5 - Fiscal Year 2018- 2019 Public Content On September 10, 2018, the School Board adopted the budget for fiscal year 2018-2019. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of January 2019: General Fund $(6,336,954.18) Debt Service Funds 0.00 Capital Projects Funds 1,102,773.17 Other Special Revenue Funds - Federal 31,809.17 Other Special Revenue Funds - Food Service 10,161.97 Total - All Funds $(5,192,209.87) File Attachments !BA 05 - Jan 2019.pdf (955 KB) Motion & Voting Motion to approve Budget Amendment #5 - Fiscal Year 2018- 2019 Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.2 Items Moved from the Consent Agenda (if any) Meeting : Feb 25, 2019 - Regular Meeting Type : Action Motion & Voting Budget Amendment #5 - Fiscal Year 2018-2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Feb 25, 2019 - Regular Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Authorization for Professional Services Agreement from Faithful +  Gould for price validation for Program No. 6, Task Order No. 1, Edge Elementary School, Crestview High School and STEMM Academy Roof Replacements Project, presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 25, 2019 - Regular Meeting Type : Action Preferred Date : Feb 25, 2019 Absolute Date : Feb 25, 2019 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program No. 6, Task Order No. 1, Edge Elementary School, Crestview High School and STEMM Academy, amount not to exceed $7,850.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program No. 6, Task Order No. 1. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program No. 6, Task Order No.1, fee amount not to exceed $7,850.00. File Attachments F+G agreement proposal TO #1.pdf (375 KB) Motion & Voting Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program No. 6, Task Order No. 1, Edge Elementary School, Crestview High School and STEMM Academy, amount not to exceed $7,850.00. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.3 Authorization for Professional Services Agreement from Faithful + Gould for price validation for Program No. 6, Task Order No. 2, District-Wide School Security Upgrade Projects (Phase 1), presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 25, 2019 - Regular Meeting Type : Action Preferred Date : Feb 25, 2019 Absolute Date : Feb 25, 2019 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program No. 6, Task Order No. 2, District-Wide School Security Upgrade Projects (Phase 1), amount not to exceed $10,990.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program No. 6, Task Order No. 2. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program No. 6, Task Order No.2. Fee amount not to exceed $10,990.00. File Attachments F+G agreement proposal TO #2.pdf (374 KB) Motion & Voting Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program No. 6, Task Order No. 2, District-Wide School Security Upgrade Projects (Phase 1), amount not to exceed $10,990.00. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.4 Scope Modification to TPM Program #6, Task Order #2 - Pre-GMP District-Wide School Security Upgrade Project (Phase 1), presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 25, 2019 - Regular Meeting Type : Action Preferred Date : Feb 25, 2019 Absolute Date : Feb 25, 2019 Fiscal Impact : Yes Dollar Amount : $135,000.00 Budgeted : Yes Recommended Action : Motion to approve the Scope Modification to TPM Program #6, Task Order #2 - Pre-GMP District- Wide School Security Upgrade Project (Phase 1), in the amount of $135,000.00. Public Content Approval is requested for a Scope Modification to TPM Program #6, Task Order #2 - Pre-GMP District-Wide School Security Upgrade Project (Phase 1), in the amount of $135,000.00. The revised total Pre-GMP for Task Order No. 2 will be a not to exceed amount of $324,968 comprised of the previously approved Pre-GMP of $135,000 approved at the January 28th School Board Meeting plus the scope modification amount, if approved, of $189,968. If approved, the Scope Modification will be funded through a combination of the School Security Grant funding and the Capital Outlay Fencing Project as approved by the School Board in the FY 2018-2019 five-year Capital Outlay plan. The Scope Modification description: Pre-GMP budget estimate for the TO#2 scope modification that adds the campus fencing component to the school Single Point of Entry campus safety initiative. School Safety – Campus Fencing: Work will entail designing and constructing campus fencing at select District schools to compliment and bolster the effectiveness of creating a single-point of entry for every school. Schools will be selected based on the District’s prioritized list. This effort will be coordinated and completed simultaneously with Single Point of Entry design