Fort Walton Beach Council agenda — 01-09-2007 regular agenda — reading text

Ordinances and Purchasing Policies and Procedures, staff requests authorization to purchase SunGard HTE Public Safety CAD 6 software upgrade from SunGard HTE, as sole source vendor for the CAD 6 software upgrade at the negotiated price of $55, 850 as outlined in the proposal for the City of Fort Walton Beach dated December 12, 2006. This proposal includes discount savings of $9, 700. 00 that was negotiated between the City and SunGard HTE. If approved, funding will be provided by: Account Descriotion Amount 001- 1500- 519- 6421 Computer Hardware 18, 000.00 001- 8500- 519- 6420 Computer Hardware 30,575. 00 001- 1500- 519- 4610 Maintenance Contracts 26, 940. 00 DISCUSSION The Public Safety CAD software is the primary software used to enter " calls for service", dispatch Police officers, perform enquiries on criminal histories, etc. The Public Safety CAD software also provides the interface to the SunGard HTE crimes management software and MDB Mobile Data Browser) software which is used in the Police vehicles. In 1998 the City of Fort Walton Beach installed SunGard HTE Public Safety CAD IV software at the Police Department to replace the existing software that was outdated. Over the last 8 years the software has received several upgrades to :fix problems and add new features to the software. In 2005, SunGard HTE released CAD 6 which is a major upgrade in technology and features. RECOMMENDATIONS Staff recommends accepting the December 12, 2006 proposal from SunGard HTE, Inc. for the purchase, installation and annual maintenance of the SunGard HTE Public Safety CAD 6 software upgrade in the amount of $55, 850. C-~~~ REPORT PREPARED BY: D~~ 01 Date fOz.lo; IT Director d~ O/~; 2/ c;J ; Ted Litschauer te / Chief of Police REVIEWED AND CONCUR: C( I / e f/[/ anahan 1. L Date 3/ 07 O)J ty Manager  SunGard HTE INC. Proposal SUNGARD' for RTE INC. Fort Walton Beach, Florida, Police Department December 12, 2006 Prodllct l lJi! I il'l'I1' l \ 111111. d \\ ; 11 !"; Jllt\ Dl" lrIJ1ti" l1 ( J 1\ 1': III Ill' \ I;Jl1tl' llal1ll I'lTIOt! APPLICATION SOFfWARE PROPOSED CAD V Migration to CAD 6 1 No Charge No Charge Current maint. ISIS 1 No Charge No Charge $ 5, 150. 00 120 days Mobile Data Browser Switch upgrade 26- 50 users 1$ 6, 450.00 $ 6,450.00 $ 1, 290.00 120 days Mobile Data Browser Client Software Police 30 $ 900. 00 $ 27,000. 00 $ 5, 400.00 120 days MOB Discount $ ( 9, 700. 00) $ ( 9, 700. 00) N/A N/ A Qrep Administrator 1$ 500. 00 No Charge $ 290.00 120 days Qrep End User 4$ 400. 00 No Charge $ 1, 160. 00 120 days Qrep Catalog CRIMES 1$ 1, 000. 00 $ 1, 000. 00 $ 290.00 120 days QRep Web ( 10 users) 1$ 4, 500. 00 $ 4, 500. 00 $ 720. 00 120 days Total Application Software: $ 29,250. 00 $ 14,300. 00 TRAINING & IMPLEMENTATION ( travel & related expenses to billed separatelv) CAD 6 Migration Services to Include: $ 5,400. 00 Staging of servers at SunGard HTE Installation of server on site Web training - 4 hours Project Management ISIS Training ( 4 days) 4, 800. 00 QRep Web - Training 4, 800. 00 Total Training & Implementation: 15,000. 00 OTHER SERVICES MDB Message Switch & ISIS Hardware - See Attached Specs Provided by Fort Walton Beach CAD 6 Server Hardware - See Attached Specs Provided by Fort Walton Beach Total Other Services: N/C Total SunGard HTE Proposal: 00 $ 44,250. 14,300. 00 EXPIRATION SunGard HTE prices are valid through January 30, 2007. PAYMENT TERMS 100% of License Fees, Project Management and Hardware are due upon execution. Training is invoiced and due asincurred. 100% of Installation and Implementation are due upon completion. Annual Maintenance will be due 120 days from delivery of licensed programs. The travel and related expenses of the trainer, installer, or project manager are in addition to the above costs and they are billed separately. Shipping, if applicable, will be in addition to the prices quoted. Taxes, if applicable, will be in addition to the prices quoted. There is no acceptance period; however, the warranty period has beenextended from 90 to 120 days. NOTES Customer will be contacted by the SunGard HTE Project Manager to begin the implementation process of this project upon receipt of license fees. Currently the Mobile Data Browser will only interface to true TCP/IP, CDPD, GPRS, EDGE, CDMA, lXRTI, DataRadio, Electracom, or Motorola RF Systems. NetMotion, Radio IP, or another 3rd party application may be required. All protocols require Static IP Addressing. Message Switch Installation consists of loading the report server, review workstation, and 5 laptops. Additional units can be contracted at $ 170 a unit plus travel and related expenses. I also included a pdf file with the minimum specifications for the Message Switch server and laptops for the vehicles. The customer can purchase the Message Switch elsewhere and send it to HTE for installation and configuration.  CITY COUNCIL MEETING January 9, 2007 Consent Agenda Consideration of a request to award Bid 07- 106, Knuckleboom Sanitation Vehicle to the lowest responsive, responsible bidder, Ward International Trucks of Pensacola, FL, in the amount of $ 77, 600 Public Works Director) Council Action 1st 2nd Vote: CA- 4 Agenda Item Number:  MEMORANDUM DATE: December 19, 2006 TO: Joyce Shanahan, City Manager FROM: Allen Lassiter, Service Operations Manager THROUGH: Thomas Murray, Public Works Director SUBJECT: Bid # 07- 106, Knuckleboom Truck SUMMARY 4. 01, Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section authorization to award paragraph 4. 01.025 and the Purchasing Policies and Procedures, request Bid # 07- 106, Knuckleboom Truck, to the low, responsive, responsible bidder meeting the bid amount of $77, 600. specifications, Ward International Trucks of Pensacola, Florida, for This vehicle will replace City vehicle # 2375, a 1997 Ford Knuckleboom Truck. If approved, funds are available in account number 403- 1260- 534- 6404 ( Trucks), in the amount of $77 ,600. Recommend the City Council award Bid # 07- 106, Knuckleboom Truck to Ward International Trucks of Pensacola, Florida, for the bid amount of $77, 600. FINANCIAL DATA 1. DEPARTMENT: Public Works 2. DIVISION: Solid Waste 3. FUND: Sanitation 4. ACCOUNT: 403- 1260- 534- 6404 5. ACCT. DESCRIPTION: Trucks 6. FY BUDGET: 2006- 07 7. AMOUNT BUDGETED: 274, 000 in the account, with $77, 600 available for the purchase. 8. GRANT FUNDS: 0 YES [ gI NO AMOUNT 9. FUND TRANSFER: 0 YES [ gI NO AMOUNT 10. FROM ACCT: NI A 11. TO ACCT: N/ A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A 13. PRICE ANALYSIS: 0 ATTACHED 0 ADD' L MAT FDR NONE vi c ~ \:\-  BID ITEM DATA 14. DESCRIPTION OF BID ITEM: Knuckleboom Truck 15. SUPPLEMENTALMATERIAL:[ 8J ATTACHED 0 ADD' LMATFDR 0 NONE 16. # BID INVITATIONS SENT: 25 17. # BIDS RECEIVED: 4 18. # RESPONSIVE BIDS: 4 19. RECOMMENDED VENDOR: Ward International Trucks of Pensacola, Florida 20. BID A WARD AMOUNT: $77, 600 21. COMMENTS:* 22. ESTIMATED QUANTITY TO BE PURCHASED ( ITEMS): NIA BULK 23. ESTIMATED PURCHASE AMOUNT: NIA 24. BID TABULATION ATTACHED: IZJ YES 0 NO 0