Fort Walton Beach Council agenda — 01-09-2007 regular agenda — reading text

Course to the lowest responsive, responsible bidder meeting $8, 000. specifications, Coastline Tree Service of Destin, FL in the amount of 4 SITE PLAN- FIRST BAPTIST CHURCH OFF-SITE PARKING LOT Consideration of a request by Ross Binkley from Seaside Engineering and Surveying, agent for owner, First Baptist Church of Fort Walton Beach, for the approval of the Development Order for the First Baptist Church of Fort Walton Beach for an off-site parking lot located at 8 Second Street SE. The City Attorney announced a quasi-judicial proceeding and swore in those who planned to testify . Ross Binkley, Seaside Engineering and Surveying, was available to answer any questions from Council. Missy McKim, CDS Director, entered the Staff Report into the record. There were no objections. The Mayor asked for public input and there was none. Mr. Campbell moved to approve the site plan for the First Baptist Church Off-Site Parking Lot, located at 8 Second Street SE, and the issuance of a CRA Site Plan Development Order with the conditions in the Order. Mr. Minich seconded motion and it specified carried unanimously with Holmes, Patterson, Campbell, Tucker, Hartwell, and Minich in favor (Pullen absent). SITE PLAN- BARTRUFF DENTAL OFFICE. 82 SEAL PARKWAY SW Consideration of a request by Chris Weeks from Weeks Engineering, agent for owner, Coastal Periodontics, P. A., for the approval of the Development Order for the Bartruff Dental Office located at 82 Beal Parkway SW, for the construction of a 2, 858 square- foot, one- story building to be used for dental offices. The City Attorney announced a quasi-judicial proceeding and swore in those who planned to testify. Chris Weeks, Weeks Engineering, was available to answer any questions from Council.  CITY COUNCIL MEETING January 9, 2007 Consent Agenda Consideration of a request to purchase SunGard HTE Public Safety CAD 6 Software upgrade from SunGard HTE as sole source vendor at the negotiated price of 55, 850 IT Director) Council Action 1st 2nd Vote: Agenda Item Number: CA- 3  REVISED CITY OF FORT WALTON BEACH MEMORANDUM Date: January 08, 2007 To: Joyce Shanah~ City Manager From: David Jenzen, IT Department Director SUBJECT: REQUEST TO PURCHASE SUNGARD HTE SOFTWARE UPGRADE FOR THE PUBLIC SAFETY SOFTWARE AT THE POLICE DEPARTMENT. BACKGROUND Pursuant to Vol.2, Chapter 4, Section 4. 01, Paragraph 4. 01.025, of the Fort Walton Beach Code of Ordinances and Purchasing Policies and Procedures, staff requests authorization to purchase SunGard HTE Public Safety CAD 6 software upgrade from SunGard HTE, as sole source vendor for the CAD 6 software upgrade at the negotiated price of $58, 550 as outlined in the proposal for the City of Fort Walton Beach dated December 12, 2006. This proposal includes discount savings of $9, 700. 00 that was negotiated between the City and SunGard HTE. If approved, funding will be provided by: Account Description Amount 001- 1500- 519- 6421 Computer Hardware 18, 000. 00 001- 8500- 519- 6420 Computer Hardware 30, 575. 00 001- 1500- 519- 4610 Maintenance Contracts 26,940. 00 DISCUSSION The Public Safety CAD software is the primary software used to enter " calls for service", CAD dispatch Police officers, perform enquiries on criminal histories, etc. The Public Safety software also provides the interface to the SunGard HTE crimes management software and MDB Mobile Data Browser) software which is used in the Police vehicles. In 1998 the City of F ort Walton Beach installed SunGard HTE Public Safety CAD IV software at the Police Department to replace the existing software that was outdated. Over the last 8 years the software has received several upgrades to fix problems and add new features to the software. In 2005, SunGard HTE released CAD 6 which is a major upgrade in technology and features. RECOMMENDATIONS Staff recommends accepting the December 12, 2006 proposal from SunGard HTE, Inc. for the purchase, installation and annual maintenance of the SunGard HTE Public Safety CAD 6 software upgrade in the amount of $58, 550. REPORT PREPARED BY: ~~ tj /{j 1 id Ie e ate' IT Directo w~ 0// 09/ 07 Ted Litschauer Ifate / Chief of Police REVIEWED AND CONCUR: o ce hanahan \ tf/D7 Date Ity Manager  SunGard HTE INC. Proposal SUNGARD' for HTE INC. Fort Walton Beach, Florida, Police Department December 12, 2006 Product lnit I iccn' l' \ nnual \\ arrant~ De' Q 1'\ PrlCl' fee' \ Iaintcnanl'l' Period l'lption l" APPLICATION SOFTWARE PROPOSED CAD V Migration to CAD 6 1 No Charge No Charge Current maint. ISIS 1 No Charge No Charge $ 5, 150. 00 120 days Mobile Data Browser Switch upgrade 26- 50 users 1$ 6, 450.00 $ 6,450. 00 $ 1, 290. 00 120 days 30 $ 900. 00 $ 27,000.00 $ 5, 400. 00 120 days Mobile Data Browser Client Software Police 9. 700. 00) $ ( 9. 700. 00) N/ A N/ A MDB Discount $ ( 1$ 500. 00 No Charge $ 290.00 120 days Qrep Administrator 4$ 400.00 No Charge $ 1, 160. 00 120 days Qrep End User I$ 1, 000. 00 $ 1, 000. 00 $ 290. 00 120 days Qrep Catalog CRIMES 1$ 4, 500. 00 $ 4, 500. 00 $ 720. 00 120 days QRep Web (10 users) Total Application Software: $ 29,250. 00 $ 14,300. 00 TRAINING & IMPLEMENTATION ( travel & related expenses to billed separatelv) CAD 6 Migration Services to Include: $ 5,400. 00 Staging of servers at SunGard HTE Installation of server on site Web training - 4 hours Project Management ISIS Training ( 4 days) 4, 800. 00 4, 800. 00 QRep Web - Training Total Training & Implementation: 15, 000.00 OTHER SERVICES MDB Message Switch & ISIS Hardware - See Attached Specs Provided by Fort Walton Beach CAD 6 Server Hardware - See Attached Specs Provided by Fort Walton Beach Total Other Services: N/ C Total SunGard HTE Proposal: 44,250. 00 $ 14,300. 00 EXPIRATION SunGard HTE prices are valid through January 30, 2007. PAYMENT TERMS 100% of License Fees, Project Management and Hardware are due upon execution. Training is invoiced and due asincurred. 100% of Installation and Implementation are due upon completion. Annual Maintenance will be due 120 days from delivery of licensed programs. The travel and related expenses of the trainer, installer, or project are in addition to the above costs and are billed separately. Shipping, if applicable, will be in addition they manager to the prices quoted. Taxes, if applicable, will be in addition to the prices quoted. There is no acceptance period; however, the warranty period has beenextended from 90 to 120 days. NOTES this Customer will be contacted by the SunGard HTE Project Manager to begin the implementation process of project upon receipt of license fees. Currently the Mobile Data Browser will only interface to true TCPIIP, CDPD, GPRS, EDGE, CDMA, lXRTI, DataRadio, Electracom, or Motorola RF Systems. NetMotion, Radio IP, or another 3rd party application may be required. All protocols require Static IP Addressing. Message Switch Installation consists of loading the report server, review workstation, and 5 laptops. Additional units can be contracted at $ 170 a unit plus travel and related expenses. I also included a pdffile with the minimum specifications for the Message Switch server and laptops for the vehicles. The customer can purchase the Message Switch elsewhere and send it to HTE for installation and configuration.  CITY OF FORT WALTON BEACH MEMORANDUM Date: December 22, 2006 To: Joyce Shanahan, City Manager From: David Jenzen, IT Department Director SUBJECT: REQUEST TO PURCHASE SUNGARD HTE SOFTWARE UPGRADE FOR THE PUBLIC SAFETY SOFTWARE AT THE POLICE DEPARTMENT. BACKGROUND Pursuant to Vo1.2, Chapter 4, Section 4. 01, Paragraph 4.01.025, of the Fort Walton Beach Code of