Fort Walton Beach Council agenda — 01-09-2007 regular agenda — reading text

groundwater and air; and WHEREAS, such recognition is an opportunity to further enhance the city' s community forestry by planting a tree and promoting arboricultural techniques. NOW, THEREFORE, I, Mike Anderson, by virtue of the authority vested in me as Mayor of the City of Fort Walton Beach, do hereby proclaim the tree planting in Liza Jackson Park on January 19, 2007, to be in recognition of the STATE OF FLORIDA ARBOR DAY IN WITNESS WHEREOF, I have set my hand and caused the Seal of the City of Fort Walton Beach to be affixed this 9th day of January, 2007. Mayor Mike Anderson  CITY COUNCIL MEETING Consent Agenda Approval of Minutes: Workshop Meeting of December 12, 2006 Regular Meeting of December 12, 2006 City Clerk) Council Action 1st 2nd Vote: Agenda Item Number: CA- 1  131 MINUTES OF THE COUNCIL WORKSHOP MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA DECEMBER 12, 2006 INTRODUCTION A Council Workshop Meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, December 12, 2006, at 5: 30 p. m. wth the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Bill Patterson, Bob Campbell, Jim Tucker, Dr. Wayne Pullen and Mike Minich Absent: Jim Hartwell Also Present: Joyce Shanahan, City Manager; Helen Spencer, City Clerk; Lisa Absher, Finance Director; Toni Craig, City Attomey; and Department Directors CALL TO ORDER The Mayor called the meeting to order. PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. FLOC 2007 LEGISLATIAVE ACTION AGENDA Mayor Anderson advised he has been attending meetings of the Florida League of Cities (FLOC), the Northwest Florida League of Cities ( NWFLOC) and the Vision 2015 Vector Check, and wanted to report on their priorities. Priorities of the FLOC include supporting legislation for affordable housing; property tax reform, to include providing state financial assistance, in a revenue neutral manner, to impacted local governments; growth management; transportation; workers compensation for the first responders; and emergency management. The Mayor explained that many of the priorities of the NWFLOC echo those of the FLOC, with the exception of the confidentiality of municipal official, employee, and resident social security information and the minimizing of state oversight of local planning functions. Mayor Anderson reported on the 2015 Initiatives including a proposed by- pass to Niceville and SR 331 to alleviate traffic congestion on Highway 98; gave updates on Eglin and the AFSOC; and touched on priorities of the governor-elect, including doubling homestead exemption, continuing challenges to home rule, and the issue of illegal aliens. The Mayor encouraged Council to travel to Tallahassee in March and lobby with the FLOC and NWFLOC. DISCUSSION ON PLAN REVIEWS Dr. Pullen discussed his concerns regarding the problems that arose during the final phases of construction of the Villa di Mare condominium and the subsequent amendments of the approved plans to accommodate the change in the view corridors. Dr. Pullen suggested that rules be established so the City Council has the final approval of change or alterations in site plans, to alleviate the responsibility from the City Staff. 132 Council Workshop 12- 12- 06 PLAN REVIEWS ( CONT) The Mayor noted that architectural guidelines are being established by the Staff and the CRA and MPB Boards for future developments. Dr. Pullen advised he was not referring to architectu ral the guidelines; rather, that once a site plan is approved by Council, if a developer decides during process he wants to change the footprint fac; or ade of the project, Staff does not have the authority to make the that it must be forwarded to the respective Board, then go to administratively changes, Council for final approval of any changes. Discussion included the fact that what the City approved for the Villa di Mare project was done and that the minimum standards were met by the developer. However, an error was made during the view corridor being altered and an process regarding the view corridor for the project, resulting in the amendment needed to accommodate the error; otherwise, the building would have had to be tom down and rebuilt. Further discussion included that the process would be long if every change had to be approved by Council, and that guidelines need to be set and deadlines made for the developers to prevent future errors. The Mayor advised there are steps that can be taken without going to the extreme of going ba ck knows through the process, such as foundation inspections. Dr. Pullen countered that if a developer he has to go through the process, developers may be more thorough in their original plans as changes would not be as easy to make. Discussion ensued that if guidelines are established and changes are made by a developer without as long as the going through the process, a hefty fine should result. Further discussion included that meets the minimum standards, Council cannot do anything because it is in the guidelines, and project it is not the responsibility of the Councilor Staff if certain amenities are not included in a project. in- Missy McKim, CDS Director, discussed what is being done to address these issues, including an house policy that requires a foundation survey be checked not only for elevation, but view corridors and setbacks as well; an ordinance change that if major changes in site plans occurs it will go to the CRA and Council as an amended site plan; and the preparation of an ordinance that will require a foundation survey be submitted to the City within a certain number of days after inspection of the slab, and that subsequent building in the interim will be done at the risk of the builder. Ms. McKim advised the City has worked with excellent builders in the past, and the Villa di Mare was an exception whereby one developer created a problem. However, she feels the process project will be strengthened with these ordinances in place. Dr. Pullen stated he was pleased with the proposed amendments, and was advised by Ms. McKim that the ordinance regarding the foundation survey will be brought forward to Council the end of the foundation January and beginning of February, and the ordinance dealing with the time frame for Council probably in March. survey will first go to the CRA and tvPB, then to Mr. Tucker stated his opinion that if a set of plans are submitted and meet the code, the City should limit involvement from that point forward so the City is not liable for what the builder does. Miss McKim stated with these ordinances, the City is checking the work being done to prevent problems occurring further on in the project. The City Manager advised that the development of architectural regulations are budgeted for this to vote upon. year, and the plan is that by the end of 2007 Council will have a set of regulations  133 Council Workshop 12- 12- 06 POLICE DEPARTMENT SOFTWARE UPGRADE The City Manager advised that Council's approval is needed for the purchasing of software for the Police Department and receiving a credit for software from Sungard HTE Inc. She advised Dave Jenzen will explain the request, and the item will be brought up for Council's consideration during the regular Council meeting. Dave Jenzen, IT Director, advised there is a software upgrade for the Police Department, and Sungard is offering a $ 72, 000 credit for the upgrade, but it must be done by December 28, 2006, to take advantage of this savings. Mr. Jenzen advised the request had been planned for the January 9, 2007 agenda, but due to the need to take ad\Bntage of the savings, Council approval is needed at this time. Mr. Jenzen distributed a copy of the proposal for Council' s review. ADJOURNMENT Being no further business, the meeting adjoumed at 6: 40 p. m. APPROVED: MAYOR: ATTEST: CITY CLERK Ive  MINUTES OF THE REGULAR COUNCIL MEETING 135 OF THE CITY OF FORT WALTON BEACH, FLORIDA DECEMBER 12, 2006 INTRODUCTION A regular meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, December 12, 2006, at 7: 00 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, William Patterson, Bob Campbell, Jim Tucker, Dr. Wayne Pullen, and Mike Minich Absent: Jim Hartwell Also Present: Joyce Shanahan, City Manager; Helen Spencer, City Clerk; Lisa Absher, Finance Director; Toni Craig, City Attorney; Department Directors and Media. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He requested anyone who wished to address Council to approach the podium after being recognized, then state his or her name and address for the record. INVOCATION Pastor Charles Sansom, Sr. from Family of Faith Church gave the Invocation. PLEDGE OF ALLEGIANCE The Jr. ROTC from Fort Walton Beach High School led in the Pledge of Allegiance. STUDENT ACE AWARDS The Mayor presented the Student ACE Awards to Shelby Garriga of Fort Walton Beach High School and Danielle Aho of Choctawhatchee High School. PRESENTATION- CHRISTMAS PARADE WINNERS The Mayor presented awards to the winners of the 2006 Christmas Parade. SPECIAL GUEST- ERIK STENBERG Erik Stenberg, 808 Dawn Lane, announced the Pro Circuit Tennis event occurring from January 13- 21, 2007, at the Fort Walton Beach Tennis