Fort Walton Beach Council agenda — 01-09-2007 regular agenda — reading text

ffiCDEC::: ro eI) - t: 0) ro E >- ... CJ) a:: c::: 0) ro g eI) III C a.. C " ro cu C 0 0 0-1 J : W0) . E> C : 2 eI) " Ci5 ~ 2 .~ III 0 f/) Q) t: :J eI) co l- e 0 N - ro 0 Cw eI)"(""" ::) I) I cu..... 5i ..- a s .- a. m E ."- Q) 0 z  CITY COUNCIL MEETING Consent Agenda Consideration of a request to award purchase of a 3/ 4 Ton Extended Wheelbase 4x4 SUV, utilizing the Florida State Contract, to Alan Jay Pontiac, Sebring, FL, in the amount of $ 36, 700 Fire Chief) Council Action 1st 2nd Vote: Agenda Item Number: CA- 6  CITY OF FORT WALTON BEACH MEMORANDUM DA TE: January 2, 2007 TO: Joyce Shanahan, City Manager FROM: Mike Dutton, Fire Chief ~ SUBJECT: Request for Waiver of Bid Process Request the formal bid procedures be waived for the purchase of one % Ton Extended Wheelbase 4x4 SUV and accessories for the following reason: In accordance with the Purchasing Policies Section IV Paragraph 1- 8 the City Council may procure,without following formal bid procedures, all supplies materials and equipment which are the subject of contracts with the State of Florida. The purchase of the GMC Yukon is part of the 2007 Sheriff Contract which does provide the many needed accessories not found in the typical State bid. This vehicle will accommodate the latest in command module attributes and allow both our Battalion Chief to manage the situation efficiently while the on scene Safety Officer effectively monitors every movement of our personnel on the scene. The size of the vehicle allows for access to high water situations often found in hurricane conditions or the summer thunderstorm mini floods that are very prominent in our area. p Cf\~(  CITY OF FORT WALTON BEACH MEMORANDUM DATE: January 2, 2007 TO: Joyce Shanahan, City Manager FROM: Mike Dutton,Fire Chief SUBJECT: Purchase of3.4 Ton Extended Wheelbase 4x4 SUV SUMMARY Pursuant to Section IV, Paragraph 1- 8, Purchasing policies and procedures, Fort Walton Beach Code of Ordinances, request authorization to award the purchase contract for % Ton Extended Wheelbase 4x4 SUV to the State of Florida Sheriff Contract for the total amount of $36, 700.00. If approved, sufficient funds are available #001- 0900- 522- 6404 Recommend City Council approve the purchase from Alan Jay Pontiac, Buick, GMC, Inc. FINANCIAL DA TA 1. DEPARTMENT: Fire 2. DNISION: Operations 3. FUND: General 4. ACCOUNT # 001-0900- 522-6404 5. ACCT. DESCRIPTION: 6. FY BUDGET: 2006/ 07 7. AMOUNT BUDGETED: $55.000 8. GRANT FUNDS: YES NO X AMOUNT 9. FUND TRANSFER: YES NO XAMOUNT 10. FROM ACCT: 11. TO ACCT: 12. REASON FUNDS AVAILABLE FOR TRANSFER: 13. PRICE ANALYSIS: ATTACHED ADD'L MAT FDR NONE BID ITEM DATA 14. DESCRIPTION OF BID ITEM: % Ton Extended Wheelbase 4x4 SUV 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD'L MAT FDR NONE 16. # BID INVITATIONS SENT: !! 17. # BIDS RECEIVED: !! 18. # RESPONSIVE BIDS: 1 19. RECOMMENDED VENDOR: Alan Jav Pontiac. Buick.GMC Ine. 20. BID AWARD AMOUNT: $36. 700. 00 21. COMMENTS: Bid from 2007 Sheriff Contract 22. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS): 23. ESTIMATED PURCHASE AMOUNT: $ 36. 700. 00 24. BID TABULAnON ATTACHED: YES NO X ADD' L MAT FDR 25. TERM OF CONTRACT: 12- 31-07 26. BID VALID TO: 27. BID PRlCE VALID FOR TERM OF CONTRACT: YES NO 28. WARRANTY PERlOD: 29. DELIVERY TIME: 120 Davs 30. STATE CONTRACT: YES NO X 31. CONTRACT #: 32. CO- OP PURCHASE: YES NO X 33. AGENCY: 34. EXPECTED LIFE OF ITEM: 35. ITEM DEMO' D: YES NO X- 36. REFERENCES CHECKED: YES NO N/A 37. CONTRACT: ATTACHED ADD'I MAT FDR N/A 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO N/ A 39. CURRENT VENDOR: 40. CURRENT PRICE: REPORT PREPARED BY: 1~ 1K2~ Michael Dutton 3- bl Date Fire Chief ul Michael Dutton Date Fire Chief REVIEWED AND CONCUR: Joyce Shanahan Date City Manager  City of Fort Walton Beach MEMORANDUM DATE: January 2, 2007 TO: Mike Dutton Fire Chief FROM: Michael C. Tatum ~ Purchasing Directo~ SUBJECT: Purchase of % Ton Extended Wheelbase 4x4 SUV The referenced bid tabulation is forwarded for your review. Please take the necessary action to prepare the Memorandum for Approval by the City Manager and Council. In accordance with the Purchasing Policies Section IV Paragraph 1- 8 the City Council may procure, without following formal bid procedures, all supplies, materials and equipment which are the subject of contracts with the State of Florida. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO./DESCRIPTION RESPONSE 16. Number of Bids Solicited N/A 17. Number of Bids Received N/A 18. Number of Responsive Bids N/A 24. Tabulation Attached Yes 30. State/Sheriff Contract Yes MCT/ mhj  0 0 l1li 0 0 0 0 0 0 0 0 0 0 0 0 0 C 0 0 0 0 0 0 to 0 0 0 as CO) 0 Iri Iri u:i I. C) 0) u:i Iri 0 0 G> ..... It) 10 ...... N ...... ......(' 1) N .... G> 0) 0 e N CO) ...... ~ N co en N z 6")- N~ 6")- ...... I) ~ ~ ~ CO) u S c: as U 0 ca ~ .... J 0 ::: 0 0 l1li 0 .0 0 0 0 0 0 0 0 ca;:s 0 :::J 0 0 0 0 0