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Fort Walton Beach Council agenda — 04-27-2007 regular agenda — reading text
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numbers 001- 1200- 541- 6404 in the amount
of$ 13, 500. 00 and 001- 1210- 541- 6404 in the amount of$ 13, 500. 00, totaling $27, 000.
Recommend that City Council approve the purchase of two ( 2) ~- Ton Economy Pickup Trucks
from Orville Beckford Ford, Milton, Florida, for a total of $26, 528. 00.
FINANCIAL DATA
1. DEPARTMENT: Public Works
2. DIVISIONS: Administration and Engineering
3. FUND: General Fund
4. ACCOUNTS: 001- 1200- 541- 6404 and 001- 1210- 541- 6404
5. ACCT. DESCRIPTION: Trucks
6. FY BUDGET: 2006/ 2007
7. AMOUNT BUDGETED: $ 27,000 ($ 13, 500 in 001- 1200- 541- 6404 and ($ 13, 500 in 001-
1210- 541- 6404)
8. GRANT FUNDS: NO
9. FUND TRANSFER: NO
10. FROM ACCT: N/A
11. TO ACCT: N/ A
12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A
13. PRICE ANALYSIS: NONE
LA ~ 2.-
BID ITEM DATA
14. DESCRIPTION OF BID ITEM: * 2007 Ford F- 150 ~- Ton Economy Pickup Trucks
15. SUPPLEMENTAL MATERIAL: None
16. # BID INVITATIONS SENT: 0
17. # BIDS RECEIVED: 0
18. # RESPONSIVE BIDS: 0
19. RECOMMENDED VENDOR: Orville Beckford Ford, Milton, FL
20. BID AWARD AMOUNT: $26, 773. 00
21. COMMENTS: * See Attachment
22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/A
23. ESTIMATED PURCHASE AMOUNT: N/A
24. BID TABULATION ATTACHED: YES
25. TERM OF CONTRACT: Net 30 Days
26. BID VALID TO: 9/ 30/ 07
27. BID PRICE VALID FOR TERM OF CONTRACT: YES
28. WARRANTY PERIOD: 3 years/ 36, 000 miles.
29. DELIVERY TIME: 120 Days
30. STATE CONTRACT: YES
31. CONTRACT #: 070- 001- 07- 1
32. CO- OP PURCHASE: NO
33. AGENCY: N/A
34. EXPECTED LIFE OF ITEM: 10 Years
35. ITEM DEMO'D: NO
36. REFERENCES CHECKED: YES
37. CONTRACT: N/ A
38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: N/A
39. CURRENT VENDOR: YES
40. CURRENT PRICE: N/ A
PREPARED AND SUBMITTED BY:
h/ 07
Thomas Murray, PE Date
Public Works Director
REVIEWED AND CONCUR:
n1.LIrL ~ 7
Mike Tatum Date
Purchasing Director
REVIEWED AND CONCUR
J p;/ o~
Date
Finance Director
ATTACHMENT 1
BID SUMMARY COMMENTS
The following comments relate to the "*,, items:
Item # 14 *
Commodity Description Qty Unit Price Amount
070- 500- 400 Economy ~- Ton Pickup truck, V6, 4x2 2$ 12, 820 $ 25, 640
070- 500- 400- 3001 Limited Slip Differential 2$ 300 $ 600
070- 500- 400- 5002 Rain Shields over Windows 2$ 144 $ 288
070- 500- 400- 5004 Cloth Seats 2 N/C N/ C
070- 500- 400- 7001 Radial All Terrain Tread on Rear Tires ( 2) 2 N/C N/C
Total . $ 26, 528
Item # 21 *
Comments: These vehicles will replace:
City vehicle #2345, a 1993 Ford Taurus sedan with 119, 000 miles
City vehicle # 2433, a 1996 Dodge pickup truck with 157, 904 miles
City of Fort Walton Beach
MEMORANDUM
DATE: March 2, 2007
TO: Tom Murray ~
Public Works ~ ctor
FROM: Michael C. Tatum #: TII
Purchasing Director ~
SUBJECT: Purchase of % Ton Pickup 4x2
The referenced bid tabulation is forwarded for your review. Please take the necessary
action to prepare the Memorandum for Approval by the City Manager and Council.
In accordance with the Purchasing Policies Section IV Paragraph 1- 8 the City Council
may procure, without following formal bid procedures, all supplies, materials and
equipment which are the subject of contracts with the State of Florida.
The following information is furnished for those items applicable to Purchasing on the
Request To Award Bid Memorandum:
ITEM DESCRIPTION
NO./ RESPONSE
16. Number of Bids Solicited N/ A
17. Number of Bids Received N/ A
18. Number of Responsive Bids N/ A
24. Tabulation Attached Yes
30. State/ Sheriff Contract Yes
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