Okaloosa County School Board — Workshop Meeting, September 9, 2021 — reading text

by the Superintendent for approval. Meeting : Sep 9, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 13, 2021 Absolute Date : Sep 13, 2021 Fiscal Impact : Yes Recommended Action : Motion to approve the Employee Benefit Program Renewal for the 2022 Plan Year. Public Content The Benefits Oversight Group has reviewed all materials relevant to the renewal of the group medical, dental, vision and long-term disability plans and voted to continue each with the incumbent carrier. Additionally, the BOG voted to approve a new agreement – identical to the expiring agreement – with 90 Degree Benefits, FKA Lockard and Williams, for administration of the Healthcare Reimbursement Arrangement (HRA) and Flexible Spending Account (FSA) plans. The life insurance renewal offer presented by SunLife included a substantial increase. Prior to the expiration of the Brokerage Services Agreement with FBMC, they solicited competitive bids from three additional companies. After considering each, the BOG elected to accept the offer made by The Standard Insurance Company. A program summary and individual renewal exhibits are attached including: Employee Benefit Renewal Summary United Healthcare Group Medical Exhibit Delta Dental Insurance Renewal Offer EyeMed High Plan Group Vision Renewal Offer EyeMed Low Plan Group Vision Renewal Offer Symetra Group Long Term Disability Insurance Renewal Offer The Standard Group Life Insurance Exhibit and Offer HRA Agreement with 90 Degree Benefits FSA Agreement with 90 Degree Benefits Any questions or requests for additional information may be directed to Russ Frakes, (850) 833-5823. File Attachments Employee Benefit Renewal Summary - 2022 v2.pdf (475 KB) EyeMed - High Plan - Renewal Offer - 2019-22.pdf (331 KB) The Standard - Okaloosa County SD proposal - Life - 2022-24.pdf (585 KB) UHC Renewal Exhibit - 2022.pdf (440 KB) EyeMed - Low Plan - Renewal Offer - 2019-22.pdf (324 KB) OCSD HRA Agreement - 2022.pdf (3,434 KB) Delta - Renewal Offer - 2021-22.pdf (187 KB) Symetra - Renewal Offer - 2021-22.pdf (121 KB) OCSD FSA Agreement - 2022.pdf (3,452 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 9, 2021 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: None to Report For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 9, 2021 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Wendy Sheridan 115949 Teacher Lewis School 12/1/2021 Iris Morris 106085 Bus Driver Transportation North 8/1/2021 Robert Cantrall 117117 Bus Driver Transportation South 12/1/2021 DROP Extension Original Extension Employee Name EID Position Location Date Date Mary Noser 112283 Teacher Destin Elementary 1/31/2022 5/31/2022 Mona Gillis 119753 Paraprofessional Antioch Elementary 3/31/2022 5/25/2022 Linda Dukes 107627 Teacher Southside Primary 10/30/2021 5/31/2022 Pamela Junger 108316 Teacher Southside Primary 12/31/2021 5/31/2022 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Forgiveness of work day for employees due to Hurricane Ida, August 30, 2021, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 9, 2021 - Workshop Meeting Type : Action Preferred Date : Sep 13, 2021 Absolute Date : Sep 13, 2021 Fiscal Impact : No Recommended Action : Motion to approve forgiveness of work day for employees due to Hurricane Ida, August 30, 2021. Public Content The Superintendent is recommending the attached payroll procedures for the school closings during Hurricane Ida, on August 30, 2021. File Attachments Hurricane Ida.pdf (625 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Cleared certification requirements and issuance of contracts for the 2021- 2022 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 9, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the cleared certification requirements and issuance of contracts for the 2021- 2022 school year. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2021-2022 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared 9-13-2021.pdf (58 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Out-of-Field Report for the 2021- 2022 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 9, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2021-2022 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Subject Out-Of-Field Board Report for 9-13-2021.pdf (732 KB) ESOL Out-Of-Field Board Report for 9-13-2021.pdf (955 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 9, 2021 - Workshop Meeting Type : Action Preferred Date : Sep 13, 2021 Absolute Date : Sep 13, 2021 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments September 13, 2021 Separations Board Report, Public.pdf (44 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 9, 2021 - Workshop Meeting Type : Action Preferred Date : Sep 13, 2021 Absolute Date : Sep 13, 2021 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions